Finpact Development Foundation (Findef)- Pre-Qualification/Request For Quotation (RFQ) For Provision Of Car Hire Services

DEADLINE: 27TH AUGUST, 2026
FINPACT DEVELOPMENT FOUNDATION (FINDEF)
PRE-QUALIFICATION/REQUEST FOR QUOTATION (RFQ) FOR PROVISION OF CAR HIRE SERVICES

1. INTRODUCTION

Finpact Development Foundation (FINDEF) is a registered Nigerian non-governmental organization dedicated to improving the lives of vulnerable populations through integrated humanitarian and development programmes in Nutrition, WASH, Food Security and Livelihoods, and Protection.

FINDEF invites interested and qualified vendors to submit quotations for the provision of reliable and cost-effective vehicle rental services to support our programme activities across the Northwest region. This pre-qualification exercise aims to identify and engage competent vendors who can provide safe, well-maintained vehicles and professional drivers to support our field operations.

Contract Duration: One (1) year, renewable based on satisfactory performance.
Award Type: One or more vendors may be awarded the contract.

2. SCOPE OF WORK

The selected vendor(s) shall be responsible for the following:

3. ELIGIBILITY CRITERIA

All interested vendors must meet the following mandatory requirements:

1. Evidence of registration with the Corporate Affairs Commission (CAC), including Articles of Association (Forms CAC2 and CAC7).
2. Valid Tax Clearance Certificate for the last three (3) years, valid till 31st December 2025.
3. Verifiable documentary evidence of at least two (2) similar jobs executed in the last five (5) years, including Letters of Award and Job Completion Certificates.
4. Minimum of three (3) years of working experience in car rental services in Nigeria.
5. Valid insurance coverage for all vehicles offered for rental.
6. Evidence of a registered physical office (e.g., utility bill or tenancy agreement in the name of the firm).
7. Submission must include a covering letter on the company’s official letterhead, bearing the Registration Number (CAC), contact address, telephone number, and email address.
8. Vendors must comply with all local regulations regarding vehicle operation and safety.

VEHICLE SPECIFICATIONS AND REQUIREMENTS

5. SUBMISSION REQUIREMENTS

Interested vendors must submit the following documents:

1. Company Profile:

• Company name, address, and contact details
• Overview of the company’s experience in providing vehicle rental services, particularly for humanitarian or development projects

1. Detailed Quotation (to be submitted in the format below):

1. Vehicle Information:

• Detailed description of vehicles available for rental (make, model, year)
• Maintenance records and insurance coverage details
• Qualifications and experience of drivers to be provided

1. Additional Information:

• Quotation validity period (minimum 6 months, preferably 12 months)
• Payment terms (preferably Net 30 days)

6. INSTRUCTIONS TO SUPPLIERS
   • 6.1 Method of Submission
     All bids must be submitted via email to procurement@findef.org and cc: meal@findef.org

6.2. Closing Date
The closing date and time for submission of bids is 4:00 PM (WAT) on 27th August 2026. Late submissions will not be considered.

6.3. Bid Validity
Bids must remain valid for a minimum period of ninety (90) days from the closing date.

6.4. Right to Reject
FINDEF reserves the right to reject any or all bids without providing reasons. FINDEF also reserves the right to cancel the procurement process at any stage without incurring any liability.

6.5. Tax Compliance
Successful vendors shall have the appropriate tax rates withheld and remitted as required by Nigerian law.

7. EVALUATION CRITERIA AND AWARD

The contract shall be awarded to the supplier whose quotation is determined to be substantially responsive to the RFQ requirements and offers the lowest evaluated price based on the quality of vehicles quoted, in accordance with the specifications.

Evaluation will be based on:

8. ETHICAL STANDARDS

Vendors and their personnel shall adhere to the highest ethical standards throughout the selection process and during contract execution. Any form of corruption, fraud, or unethical conduct shall result in immediate disqualification and possible referral to relevant authorities.

FINDEF Procurement