DEADLINE: 4TH SEPTEMBER, 2026
UNITED STATES EMBASSY, ABUJA
REQUEST FOR QUOTES FOR THE INSTALLATION OF CLOSED-CIRCUIT TELEVISION (CCTV) AT THE CHIEF OF MISSION RESIDENCE (CMR)
#PR16197806
The UNITED STATES EMBASSY IN ABUJA has a requirement for a qualified contractor to furnish all engineering, supervision, labor, materials, tools, equipment, and mobilization necessary to remove the existing CCTV system and install a complete replacement perimeter CCTV system, including fiber optic backbone, camera poles and foundations, network infrastructure, recording and storage equipment, and uninterruptible power supply, at a United States Government residential compound in the Maitama District, Abuja.
We invite you to attend a site visit and submit a proposal.
Site Visit
- Date: Friday, August 28, 2026
- Time: 10:00 a.m.
- Venue: The CMR (exact address provided to confirmed attendees only)
Attendance at the site visit is mandatory. Quotes from firms that did not attend will not be evaluated.
To attend the site visit and ensure access to the compound:
- Please respond with the full name, date of birth, and government-issued ID number of each representative (maximum two per firm) on August 26, 2026.
- Representatives must present the same valid government-issued ID and arrive 15 minutes early for check-in.
To ensure your proposal is valid, please adhere to the following quote submission guidelines:
- Technical Proposal. This must include:
- Your methodology for fulfilling the requirements, including a network topology diagram and proposed camera coverage plan.
- A performance schedule, specifications/materials, samples/pictures/complete drawings. Cut sheets and manufacturer data are required for every camera, NVR, switch, media converter, display, and inverter proposed.
- Your performance history with valid contact information for past and current customers from the last three years. At least two must be comparable IP CCTV and fiber installations.
- Additionally:
- Include your CAC certification (if applicable),
- Provide your UEI and proof of active registration in SAM.gov,
- Provide manufacturer name, model, and country of origin for all video surveillance and telecommunications equipment proposed.
- Offers must remain valid for a minimum of 45 days from the submission deadline.
- Expected completion timeframe: All work must be completed within 60 days of contract award.
- Price Proposal.Provide a unique price for each line item in the Price Schedule below (DO NOT provide a lump sum price quote).
PRICE SCHEDULE
CLIN Description Unit Est. Qty Unit Price Total 001 Mobilization, project management, supervision, Quality Control Schedule and Project Safety Plan LS 1 002 Removal and disposal of existing CCTV cabling and equipment LS 1 003 IP camera, 4K, motorized varifocal, IR illumination min. 50m, IP66, ONVIF-compliant — supply and install EA TBD at site visit 004 Network video recorder(s) with redundant power supply EA TBD 005 Storage — 34TB usable, surveillance-grade drives LS 1 006 PoE network switches, managed EA TBD 007 Equipment rack, patch panels, patch cables, video surge protection LS 1 008 Fiber optic cable — supply, install, terminate LM TBD 009 Media converters / SFP modules EA TBD 010 Galvanized pole, 75mm dia. x 5m, with T-arm — fabricate and erect EA TBD 011 Reinforced concrete base with 1″ dia. PVC cable sleeves (two opposite sides, stubbed out) EA TBD 012 Lightning arrester and earthing per pole EA TBD 013 Galvanized steel pipe for power distribution — supply and install LM TBD 014 Trenching, backfill, and surface reinstatement LM TBD 015 2KVA inverter/UPS with battery bank LS 1 016 Commercial-grade 43″ monitor, gate house (no integrated camera, microphone, or network/smart functionality) EA 2 017 Testing, commissioning, operator training, as-built drawings, O&M manuals LS 1 018 One (1) year Contractor’s Installation Guarantee (labor and equipment) LS 1 TOTAL
Final quantities for CLINs 003, 004, 006, 008–014 will be established at the site visit. Offerors are responsible for verifying all dimensions, quantities, and existing conditions.
- Submission. All responses and quotes to this Request for Quotation (RFQ) should be sent as an email to AbujaProcurement@state.gov, using the same subject line (PR16197806).
Submission Deadline: The deadline for offer submission is September 4, 2026.
Please note: the Embassy may not contact those with unsuccessful offers.
Evaluation:
The evaluation factors will include price, technical acceptability, delivery schedule, compliance with offer submission guidelines provided in 1 through 3 above, and past performance. Award will be made to the contractor that provides the best value to the Government.
Attachment: Statement of Work
Relevant Provisions:
The following provisions apply FAR 52.204-7, 13 System for Award Management FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) . FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation. FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2021) FAR 52.232-33 Payment by Electronic Funds Transfer FAR 52.243-1 Changes-Fixed-Price DOSAR 652.215-70 Examination of records DOSAR 652.228-70 Defense Base Act—Covered Contractor Employees FAR 52.233-4 Applicable Law for Breach of Contract Claim FAR 52.233-1 Disputes FAR 52.204-12 Unique Entity Identifier Maintenance FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications
Attachment
