DEADLINE: 22ND SEPTEMBER, 2026
UNIVERSITY OF PORT HARCOURT
CHOBA, PORT HARCOURT, RIVERS STATE, NIGERIA
INVITATION TO TENDER FOR THE PROPOSED YEAR 2026 TETFUND PROJECT MAINTENANCE INTERVENTION AND YEAR 2026 SPECIAL INTERVENTION FOR EQUIPING AND UPGRADE OF R & D OFFICES INTERVENTION, UNIVERSITY OF PORT HARCOURT
1. INTRODUCTION
The University of Port Harcourt, Choba, Port Harcourt, Rivers State, Nigeria, hereby invites tenders from competent and experienced Contractors and Suppliers for the following Projects:
2. SCOPE OF PROCUREMENT FOR YEAR 2026 TETFUND PROJECT MAINTENANCE INTERVENTION
LOT NO. PROJECT DESCRIPTION LOT 1 Rehabilitation of Donald Ekong (Pharmacy Students Hostel) Block A with Associated External Works
3. SCOPE OF PROCUREMENT FOR YEAR 2026 TETFUND SPECIAL INTERVENTION FOR EQUIPING AND UPGRADE OF R & D OFFICES INTERVENTION
| LOT NO. | DESCRIPTION |
|---|---|
| LOT 1 | Procurement of Furnishing |
| LOT 2 | Procurement of Equipment |
| LOT 3 | Procurement of Solar Inverter and Installation |
4. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC 2 and CAC 7 or Status Report.
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years 2023, 2024 & 2025 valid till 31st December, 2026 with a minimum average annual turnover of N20 million only.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2026 (these requirements is only applicable to bidders whose number of staff is 5 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2026 (these requirements is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50 million and above).
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2026.
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2026 or valid Certificate issued by Bureau of Public Procurement (BPP).
g. Evidence of Ownership or Memorandum of Understanding for the Lease of Plants, Machineries and Equipment for Operations (applicable to S/No: 2, LOT 2 only).
h. Sworn Affidavit from High Court or Court of Coordinate Jurisdiction.
i. Disclosing whether or not any officer of the relevant Committees of the University of Port Harcourt, Choba, Port Harcourt, Rivers State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
ii. That no Director of the company has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
iii. That the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
iv. That the Company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.
i. Company Audited Accounts for the last three years 2023, 2024 and 2025 duly acknowledged by NRS.
j. Reference Letter from a reputable Commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the projects if the need arises.
k. Provision of current Bank Statement showing a minimum balance of 50% of the afore-said average minimum turnover.
l. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.,
m. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years (2021 to date) including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR and Sworn Affidavit are compulsory for each Joint Venture Partner).
o. Evidence of Original Equipment Manufacturers (OEM) Certificate from Manufacturers or Letter of Authorization from Representative(s) in Nigeria (applicable to S/No: 2, LOT 2 only).
p. All documents (Both Technical and Financial Bids) for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firm’s Letterhead Paper bearing amongst others; the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.), and E-mail Address. The Letterhead Paper must not bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
q. All documents for submission must be arranged in the chronological order with proper label covering 4 (a- n) above and to be separated by a divider or automatic disqualification.
5. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Bidding Documents from the Office of the Director, Procurement Department, University of Port Harcourt on evidence of payment of a non-refundable tender fee of N10,000 per LOT, paid into the University’s Remita Account in any reputable Commercial Bank in Nigeria. The evidence of payment must be submitted in the Procurement Department.
6. SUBMISSION OF DOCUMENTS
Prospective bidders are to submit bid for not more than two (2) LOTs, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”.
Thereafter, put the two (2) sealed envelopes together in a bigger sealed envelope addressed to the Vice-Chancellor, University of Port Harcourt, Choba, Senate Building, 3rd Floor, University of Park, and clearly marked with the name of the Project and the LOT Number at the top left-hand corner and drop it in the tamper-proof box. Furthermore, the reverse of each sealed envelope should bear the name, address and telephone number of the bidder and drop in the designated Tender Box at the front of the Council Chambers, Ground Floor, Senate Building, University of Port Harcourt, Choba, not later than 12 noon, Tuesday, September 22, 2026. Please sought for the assistance of the security officer at the entrance, if you are in doubt.
7. OPENING OF TECHNICAL BIDS
The submitted technical bids will be opened immediately after the deadline for submission, 12 noon, Tuesday, September 22, 2026, at the Council Chambers, Ground Floor, Senate Building, University of Port Harcourt, Choba, in the presence of bidders or their representatives and observers.
Please, ensure that you sign the Bid Submission Register at the point of submission as the University of Port Harcourt, Choba will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact 08037957724.
8. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder.
b. Bids submitted after the deadline for submission shall be rejected and returned un-opened to the bidder.
c. Bidders should not bid for more than two (2) LOTs, contravention is automatic disqualification.
d. All costs incurred as a result of this tender invitation and subsequent requests for information shall be borne by the bidders.
e. Delivery of bids through Courier Services will not be accepted, if received after the deadline.
f. The bids will be opened immediately after the dateline in the presence of CSOs, NGOs and Professional Bodies.
g. Only pre-qualified bidders at the technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned unopened.
h. All Financial Bids must contain the Bill of Quantities which must be hand written, attached with the filled bidding documents and covered with the company cover letter (letterhead) and signed by an authorized officer.
i. Note that Lowballing, Abnormally Low Bid (ALB) and lowest bidders does not automatically emerge as the winner. It is only the Lowest Evaluated Responsive Bidder that emerges as the winner.
j. All technical and financial submissions must be paged and arranged with a table of content.
k. All the pages of technical and financial submissions must be stamped with the company stamp and signed by an authorized officer of the company.
The University of Port Harcourt is not bound to pre-qualify any bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED:
Gloria O. Chindah (Ph.D)
Registrar
