DEADLINE: 22ND SEPTEMBER, 2026
FEDERAL CAPITAL TERRITORY INTERNAL REVENUE SERVICE (FCT-IRS)
NO. 3 ABRIBA CLOSE, GARKI AREA 7, ABUJA.
www.fctirs.gov.ng
EXPRESSION OF INTEREST (EOI) FOR THE AUTOMATION OF STAFF NOMINAL ROLL (ASNR) AND BIOMETRIC ATTENDANCE MANAGEMENT SYSTEM (BAMS)

1. BACKGROUND
The Federal Capital Territory Internal Revenue Service (FCT-IRS) is an agency established pursuant to the Federal Capital Territory Internal Revenue Service Act, 2015, with the mandate to administer tax and non-tax revenues accruable to the Federal Capital Territory (FCT). The Service is responsible for the collection of taxes collectible by a State Government under the Constitution of the Federal Republic of Nigeria, 1999 (as amended) and other relevant tax laws, as well as the coordination of the collection of other revenues accruable to the FCT.

The vision of the FCT-IRS is to be a model Internal Revenue Service and a benchmark for Africa, while its mission is to provide effective and efficient tax administration through continuous innovation.

In furtherance of this mandate and its commitment to digital transformation, the FCT-IRS intends to engage a qualified and reputable Information Technology (IT) firm to expand and integrate its existing Human Resources Management System (HRMS) Portal.

The engagement is aimed at modernizing the Service’s workforce management infrastructure through the development and deployment of a Digital Staff Nominal Roll Records Management System, a Biometric Attendance Management System, and their seamless integration with the Central HRMS Portal.

Accordingly, suitably qualified, experienced and reputable IT firms with demonstrable technical capacity and relevant experience are hereby invited to submit their Expressions of Interest (EOI) for the assignment.

2. OBJECTIVES OF THE ASSIGNMENT
The key objectives of the assignment are to:
1. Develop and implement an Automated Staff Nominal Roll Records Management System (ASNR) for the secure, accurate and efficient management of staff records.
2. Design, deploy and implement a robust and modern Biometric Attendance Management System (BAMS) for effective monitoring and management of staff attendance and punctuality.
3. Seamlessly integrate the ASNR and BAMS with the Central HRMS Portal and relevant existing HR functions to provide a unified, reliable and automated workforce management platform.

3. TERMS OF REFERENCE
The successful firm shall, among other related responsibilities:

A. Staff Nominal Roll Records Management

  • Digitise, centralise and securely manage staff records, including comprehensive staff biodata and employment/service history.
  • Incorporate applicable public service rules, policies and regulatory requirements, including relevant provisions on retirement, service tenure and other employment conditions.
  • Provide secure, auditable and version-controlled records management.
  • Provide appropriate user access controls, data protection, backup and retrieval functionalities.

B. Biometric Attendance Management

  • Design and implement a robust multi-biometric attendance system using facial recognition, fingerprint and staff ID card authentication.
  • Provide middleware and API capabilities for seamless integration with the Central HRMS Portal.
  • Incorporate shift/schedule management, attendance monitoring, lateness and absenteeism tracking, and punctuality scoring.
  • Provide real-time dashboards and comprehensive management reports for monitoring attendance and workforce compliance.

C. HRMS Integration

  • Integrate the ASNR and BAMS with relevant existing HR functions, including:
    • Leave Management;
    • Performance Appraisal/PE Form;
    • Payroll Validation; and
    • Automated Email Queue.
  • Ensure seamless data exchange and synchronisation across the integrated HRMS environment.
  • Provide appropriate system documentation, user training, technical support and knowledge transfer to designated FCT-IRS personnel.

4. DURATION OF THE ASSIGNMENT
The duration of the engagement shall be as specified in the Standard Bidding Documents (SBDs) and shall commence from the date of acceptance of the successful bidder’s offer and execution of the Contract Agreement with the FCT-IRS.

5. ELIGIBILITY/REQUIREMENT:
Interested and eligible bidders wishing to participate in the procurement process shall meet the eligibility criteria specified in the Standard Bidding Documents (SBDs) and demonstrate the requisite technical, professional and financial capacity to undertake the assignment as stated below. In specific terms, the following documents shall be submitted in support of the expression of interest:

MANDATORY CRITERIA:
i. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 or Status Report from CAC;
ii. Evidence of Tax Clearance Certificate for the last three (3) years valid till December, 2026;
iii. Evidence of current Pensions Compliance Certificate valid till 31st December, 2026;
iv. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2026;
v. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2026;
vi. Evidence of current registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of interim Registration Report (IRR) expiring 31st December, 2026 or valid Certificate issued by BPP;
vii. Sworn affidavit stating:

  • whether or not any officer of the FCT-IRS or Bureau for Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder, none of the Directors has been convicted in any country for any criminal offence relating to fraud or financial impropriety, and to confirm that all information presented in its bid are true and correct in all particulars;
  • A sworn affidavit that the company is not in receivership or Financially/Legally Encumbered; and
  • A sworn affidavit that the company is not a replacement for a hitherto tax defaulting company.

OTHER CRITERIA:
viii. Consultant’s Organization and Experience (Verifiable documentary evidence of at least Three (3) similar jobs undertaken during the last Five (5) Years that best Illustrates Qualifications – Engagement letters/contract agreements/Job completion certification or Evidence of payment, etc.);
ix. Work Plan and service schedule (proposed main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client);
x. Team Composition to include Curriculum Vitae (CV) for Team Members;

  • Curriculum vitae of Project Manager/Team Lead for the assignment, including copies of their Academic and Professional qualifications which must be relevant and related to the project (i.e CPN and NCS);
  • Curriculum vitae of at least 2 Project Team members for the assignment, including copies of their Academic and Professional qualifications which must be relevant and related to the project (i.e CPN and NCS);

xi. Evidence of the firm’s registration with relevant Regulatory/Professional bodies, including the National Information Technology Development Agency (NITDA), valid till 31st December, 2026;
xii. Evidence of registration with the Computer Professionals (Registration Council of Nigeria) (CPN) or Nigeria Computer Society (NCS), as applicable;
xiii. Financial Capability

  • Company’s Audited Accounts for the last three (3) years – 2023; 2024 and 2025 evidencing average turnover of not less than N300Million (as reflected on tax clearance certificate);
  • Evidence of financial capacity to execute the project from a reputable commercial bank indicating willingness to provide credit facility to the tune of N100Million for the execution of the assignment if required;

xiv. For Joint Venture/Partnership, Memorandum of understanding (MOU) should be provided (All eligibility criteria are compulsory for each JV partner); and
xv. All documents for submission must be transmitted with a covering/forwarding letter under the company’s letterhead paper bearing amongst others, the registration number (RC) as issued by Corporate Affairs Commission (CAC), contact address, telephone number (preferably GSM No.) and e-mail address. The letter head paper must bear the names and nationalities of the directors of the company at the bottom of the page duly signed by the authorized officer of the firm.

6. NOT ELIGIBLE:
All Contractors who have defaulted on previous contract(s) awarded to them by FCT-IRS/Federal Government.

7. SUBMISSION OF EOI DOCUMENTS:
You are required to submit Two (2) bound copies each of EoI documents separated by dividers and arranged as indicated in paragraph 5 above in a sealed envelope and clearly marked with the project name and addressed to the undersigned. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder. The marked sealed envelope should be registered in the Office of the Head, Procurement FCT-IRS and drop in the designated Tender Box at the location stated below not later than 12.00noon, on Tuesday 22nd September, 2026 (during working hours of 9.00am – 4.00pm daily except on weekends and public holidays). Any document submitted after this deadline of 12:00noon on Tuesday 22nd September, 2026 shall be rejected.

The Head Procurement Department,
FCT Internal Revenue Service,
No. 11 Kwameh Nkrumah Cresent,
Asokoro, Abuja.

8. OPENING OF EOI DOCUMENTS:
The EOI documents will be opened immediately after the deadline for submission at 12:00noon of 22nd September, 2026, at the address stated in paragraph 8 above in the presence of the Bidders or their Representatives, approved Civil Society Organization(s) and the general public who choose to witness the opening.

9. GENERAL INFORMATION:
a. For all enquiries, please contact us on 08069194487; Email: fct-irsprocurement@fct-irs.gov.ng;
b. EOI documents must be in English Language and signed by an official authorized by the bidder;
c. EOI documents submitted after the deadline for submission would be returned un-opened;
d. All cost will be borne by the bidders;
e. Please ensure that you sign the submission register in the office of the Head Procurement as stated in paragraph 7 above, as FCT-IRS will not be liable for misplaced or wrongly submitted bids.
f. Shortlisted Bidders will be contacted at a later date for the collection of Request for Proposals, while the unsuccessful ones will be de-briefed.

10. DISCLAIMER:
a. The FCT-IRS reserves the right to verify claims made by any Bidder.
b. Tendering false documents is an offence and will lead to exclusion from the tendering process and prosecution.
c. FCT-IRS is not bound to issue engagement letter to any tenderer and reserves the right to annul the Procurement process at any time without incurring any liabilities in line with section 28 of PPA 2007.
d. In line with executive order 001 of May 18th 2017, all bidders are to provide verifiable statement on the local content of the works to be done and goods to be supplied.

SIGNED:
HEAD PROCUREMENT
FOR: AG. EXECUTIVE CHAIRMAN FCT-IRS

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