AFRICAN REINSURANCE CORPORATION (AFRICA RE)
REQUEST FOR QUOTATION: SUPPLY AND INSTALLATION OF FIRE RATED DOORS

1. INTRODUCTION

The AFRICAN REINSURANCE CORPORATION (AFRICA RE) is an international organization with Headquarters in Lagos, Nigeria. Africa Re has six regional offices in Abidjan (Côte d’Ivoire), Cairo (Egypt), Casablanca (Morocco), Lagos (Nigeria), Nairobi (Kenya), and Ebene (Mauritius). In addition, Africa Re wholly-owns a Subsidiary in South Africa (Africa Re South Africa Limited) and a Retakaful company in Egypt (Africa Retakaful Company).

The Corporation is owned by 41 member states of the African Union (AU), the African Development Bank (AfDB), 111 African insurance and reinsurance companies in Africa and 3 leading global insurance and reinsurance groups.

The current headquarters of Africa Re is located in Lagos at Plot 1679 Karimu Kotun Street, Victoria Island, Lagos, Nigeria.

The purpose of this RFP is to solicit proposals from vendors qualified to carry out the supply and installation of fire rated doors with panic exit device as per the schedule below.

2. BACKGROUND

AFRICA RE Lagos office desires to carry out the supply and installation of fire rated doors with panic exit device. This installation is expected to meet internationally approved standards on fire regulation for high rise buildings.

3. BILL OF QUANTITY

The table attached is a detailed bill of quantity for prospective bidders. Companies are however encouraged to visit site for inspection before submitting their proposal.

ITEM DESCRIPTION QUANTITY UOM RATE AMOUNT

1.0 900×2100 mm single leaf fire rated ( 60 minutes) wooden door complete with frame 72 Nr.
2.0 Rack & Pinion Door Closer ( Dorma concealed) or in approved quality 72 Nr.
3.0 2BB Butt Hinge Size ( 4 spares) 220 Nr.
4.0 EP 45mm single side key cylinder 72 Nr.
5.0 CF6T Mortice Lock SS 72 Nr.
6.0 Panic exit device (TESA) or approved quality 72 Nr.
7.0 Installation Cost Lot

All works to summary

Total

4. PROPOSAL PROCESS

4.1 RFP Schedule

RFP issue date : 11/09/2019
Questions and Answers: 12/09 – 17/09/2019
Technical & Financial Proposals/Bid due: 15/10/2019

4.2 Submission

Bids with names of participating firms on the rear side should be marked ‘Fire Rated Doors Project – Africa Re Building’ and sent in 4 separate envelopes addressed to:

1. Chairman, Tenders Committee
2. Director, Administration & General Services
3. Director of Finance and Account
4. Director of Human Resources

African Reinsurance Corporation
1679, Karimu Kotun V/I Lagos Nigeria

4.3 Proposal Format

Respondents are requested to adhere to the following format:

a. Cover Letter – Include an overview of your organization and rationale why you feel your organization is a good fit for AFRICA RE’s needs.

b. Approach to Project – Discuss how you would approach this project and provide, as applicable, any comments on AFRICA RE’s proposed plan. AFRICA RE encourages respondents to submit proposals that include innovative methods and/or tasks that highlight their unique value. However, this should not be construed as an encouragement not to follow established best practices. Include and identify any major project risks and mitigation strategies bearing in mind that the floors will be occupied during the proposed project.

Note: Vendors are to visit the Africa RE building for a pre-site inspection and evaluation to have an understanding of the current status of the facilities as questions will be asked in that area during the second stage.

c. Client References – Provide at least three (3) references for similar work conducted in the last 10-years. This is a very necessary requirement.

d. Cost – Provide estimated cost breakdown by scope item as per Section 4).

e. other statutory requirements (evidence of registration, 3years audited financial accounts, list of personnel and technical team to be deployed, Management structure e.t.c)

4.4. SELECTION

The RFPs of responding firms will be rated among others in terms of:

a. Responsiveness to the RFP and demonstrated understanding of the project.

b. The experience of the firm making the proposal.

c. The capability to execute the project.

d. Project Cost.

e. Statutory Requirements

5. MISCELLANEOUS

5.1 AFRICA RE Rights Reserved

AFRICA RE reserves the right, in its sole discretion, to take actions deemed in AFRICA RE’s best interest that may include any one or more of the following:

• Reject any or all proposals in whole or in part

• Waive any minor irregularities or informalities in a proposal

• Vary any timetable or schedule

• Suspend or modify the RFP process

• Negotiate the details of a proposal prior to contracting

5.2 Ownership and Return of Proposals

All materials submitted in response to this RFP shall become the property of AFRICA RE and shall not be returned to the respondent.

(Signed)

Corneille KAREKEZI

Group Managing Director/Chief Executive Officer

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