Alex Ekwueme Federal University, Ndufu-Alike, Ebonyi State – Invitation to Tender for Year 2019 Capital Projects

ALEX EKWUEME FEDERAL UNIVERSITY, NDUFU-ALIKE
P.M.B. 1010, ABAKALIKI, EBONYI STATE
OFFICE OF THE REGISTRAR
INVITATION TO TENDER FOR YEAR 2019 CAPITAL PROJECTS

1.0 PREAMBLE
In furtherance to the implementation of our 2019 Capital projects and in compliance with the Public Procurement Act 2007, Alex Ekwueme Federal University, Ndutu-Alike (AE-FUNAI), Ebonyi State hereby invites interested, competent and reputable Contractors to bid for the following projects:

2.0 SCOPE OF WORKS/SUPPLIES

3.0 ELIGIBILITY REQUIREMENT
(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC2andCAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31 December 2019:
(c) Evidence of Current Pension Compliance Certificate valid till 31 December 2019;
(d) Evidence of Current Industrial Training Fund (ITF) Compliance Certificate valid till 31 December 2019;
(e) Evidence of Current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31 December2019:
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 January. 2020 or valid Certificate issued by BPP;
(g) Sworn affidavit disclosing whether or not any officer of the relevant committees of Alex Ekwueme Federal University. Ndufu-Alike or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
(h) Company’s Audited Account for the last three (3) years (2016, 2017, and 2018) duly stamped;
(i) Evidence of Financial Capability to execute the project by submission of Reference letter from a reputable commercial bank in Nigeria, including willingness to provide credit facility for the execution of the project when needed;
(j) Company profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (in case of construction: COREN, QSRBN, ARCON. CORBON etc.);
(k) Verifiable documentary evidence of having successfully carried out at least three (3) similar jobs in the last five (5) years including Letters of Awards from recognized Government or other reputable Agencies, Valuation Certificate, Job Completion Certificates and Photograph of the projects;
(l) List of Plants/Equipment with proof of ownership/Lease (where applicable);
(m) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address. Telephone Number (preferably GSM No), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm;
The documents should follow the order listed (a-l) above with the cover letter (m) at the top and separated using coloured labelled separators. Each parcel should have a table of content indicating the pages on which these items are to be found.

4.0 BID COLLECTION
Interested companies are to collect the Standard Bidding Documents (SBD) from the office of the Director, Physical Planning, Works and Services, Alex Ekwueme Federal University, Ndufu-Alike, on evidence of payment of a non-refundable tender fee of N10.000.00 (Ten Thousand Naira) only per Lot. paid into Alex Ekwueme Federal University, Ndufu-Alike’s Remita account in any commercial bank.

5.0 BID SUBMISSION
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Registrar, Alex Ekwueme Federal University, Ndufu-Alike and clearly marked with the name of the project and Lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender Box in the office of the Registrar, 2nd Floor, G.O. Chukwu Administrative Block not later than 12:00 noon, Tuesday 13 August, 2019.

Please ensure that you sign the Bid Submission Register in the office of the Registrar, 2nd Floor, G.O. Chukwu Administrative Block as the AE-FUNAI will not be held liable for misplaced or wrongly submitted bids.

6.0 BID OPENING AND VENUE
The technical bids will be opened immediately after the close of bid submission at 12:00 noon, Tuesday 13 August, 2019 in the NEEDS Assessment Lecture Theater, Alex Ekwueme Federal University, Ndufu-Alike in the presence of bidders or their representatives while the financial bid will be kept un-opened. All Contractors and their representatives, relevant Professional Bodies, Civil Societies Organizations (CSO) and the general public are invited to witness the bid opening exercise.

7.0 GENERAL INFORMATION:
(i) Bid must be in English Language and signed by an official authorized by the bidder
(ii) Bids submitted after the deadline for submission would be returned un-opened.
(iii) All costs will be borne by the bidders
(iv) All pre-qualified bidders will be contacted at a later date for financial bid opening while bids of unsuccessful bidders will be returned un-opened
(v) That by the submission of the pre-qualification documents, Alex Ekwueme Federal University, Ndufu-Alike, (AE-FUNAI) is neither committed nor obliged to award any contract to any Contractor/Supplier
(vi) That this advertisement for invitation to tender shall not be considered as a commitment on the part of the institution nor shall it entitle any Contractor/Supplier to make any claims whatsoever or seek any indemnity from Alex Ekwueme Federal University, Ndufu-Alike (AE-FUNAI)
(vii) Technical and Financial Bids put in one envelope that will expose bided amount shall be disqualified
(viii) The University or its agents reserve the right to verify any submission or claims by the contractors and shall therefore by their response to this invitation, grant the University necessary authority and guarantee for such verification
(ix) Contractors who have worked for the University before and have history of poor performance, abandonment or termination need not apply.
ODISA C. OKEKE (MRS.)
REGISTRAR/SECRETARY TO COUNCIL