P. M. B. 13, AUCHI
INVITATION TO TENDER
Auchi Polytechnic, Auchi, Edo state hereby invites suitably qualified and registered contractors for pre-qualification and bids for the following jobs in line with the Public Procurement Act, 2007.
2.0 SCOPE OF SUPPLIES
Lot 1 Printing of Answer Booklets
Lot 2 Furniture
Lot 3 Guest house/Office Equipment: Air conditioners, Photocopiers and Television Sets
3.0 ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC 2 and CAC 7.
(b) Evidence of Company’s Income Tax Clearance Certificate for the last 3 years (2016, 2017 and 2018) valid till 31st December, 2019.
(c) Evidence of current Pension Compliance Certificate valid till 31st December, 2019
(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2019.
(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2019.
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 30th June, 2019 or valid certificate issued by BPP.
(g) Company’s Audited Accounts for the last (3) years, 2016, 2017 and 2018;
(h) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria indicating wiliness to provide credit facilities for the execution of the project when needed.
(i) Company profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their Academic/Professional qualifications.
(j) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of Awards and job Completion Certificates.
(k) List of Plants/Equipment with prove of ownership/lease;
(l) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (all the eligibility requirements are compulsory for each JV partner)
(m) Sworn Affidavit:
• Disclosing whether or not any officer of the relevant committees of the Auchi Polytechnic, Auchi, Edo State or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
• That the company is not bankrupt, in receivership or under liquidation or involved any litigation which can potentially affect the company’s ability to effectively discharge their responsibility if engaged.
(n) For Lot 3: Evidence of Original Equipment Manufacturer’s Authorisation
(o) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Numbers (GSM No.) and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the companies at the bottom of the page, duly signed by the authorized officer of the firm.
4,0 COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard bidding Document (SBD) from the office of Head, Procurement Unit, Auchi Polytechnic, Auchi on evidence of payment of a non-¬refundable fee of N10,000.00 paid into the Auchi Polytechnic Remita account in any commercial Bank.
5.0 SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to ( The Rector, Auchi Polytechnic, Main Administrative Building, P.M. B. 13, Auchi, Edo State and clearly marked with (the name of the project). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated tender box in the Office of the Head, Procurement Unit, Auchi Polytechnic, Main Administrative Building, Auchi not later than 12:00 noon on Monday 15 July, 2019.
6.0 OPENING OF BIDS
The Technical Bids will be opened immediately after the deadline for submission at 12:00 noon on Monday 15 July, 2019 at the Auchi Polytechnic Boardroom, Main Administrative Building, Auchi in the presence of bidders or their representatives, why the financial bids will be kept un¬opened. Please, ensure that you sign the bid submission register in the office of the Head, Procurement Unit, Room 1, ground floor, Main Administrative Building, Auchi Polytechnic, Auchi, Edo State, as the Auchi Polytechnic will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head, Procurement Unit on email: email@example.com or GSM, 07030586306
7.0 PLEASE NOTE
(a) Bids must be in English language and signed by an official authorised by the bidder.
(b) Bids submitted after the deadline for submission would be returned un-opened.
(c) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened
(d) Successful contractors will be required to present original copies of their pre-qualification documents before award.
(e) Nothing in this advertisement shall be considered a commitment on the part of Auchi Polytechnic, nor shall it entitled responding firms to seek any indemnity from Auchi Polytechnic by virtue of the contractors having responded to this advertisement.
(f) The Auchi Polytechnic, Auchi is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007
HEAD, PROCUREMENT UNIT
AUCHI POLYTECHNIC, AUCHI