INVITATION TO TENDER
1. Auchi Polytechnic, Auchi, EDO STATE hereby invites suitably qualified and registered contractors for pre-qualification and bids for the following jobs in line with the Public Procurement Act, 2007.
SCOPE OF WORKS:
a. Printing of Answer Booklets
c. Guest house/office equipment’s (Air conditioners. Photocopiers and television sets)
d. Procurement for vehicles.
a. Evidence of certificate of incorporation with the Corporate Affairs Commission (CAC) including form CAC2 and CAC7
b. Evidence of company income’s Tax clearance certificate for the last 3 years 2016, 2017 and 2018 valid till 31st December, 2019.
c. Evidence of current pension compliance certificate valid till 31st December, 2018.
d. Evident of current Industrial Training Fund (ITF) compliance certificate valid till 31st December,2019.
e. Evidence of current Nigeria social Insurance Trust Fund (NSITF) compliance valid till December 31st, 2019.
f. Evidence of Registration on the National Database of Federal contractors, consultants and service providers by submission of interim registration report (IRR) expiring on 1st June, 2019 or valid certificate issued by BPP.
g. Company’s Audited Accounts for the last (3) years, 2016, 2017 and 2018 valid till December,2019.
h. Evidence of financial capability to execute the project including Reference letter from a reputable commercial bank indicating wellness to provide credit facilities for the execution of the project when needed.
i. Company profile with the Curriculum Vitae of key staff to be deployed for the project, including copies of their Academic/professional qualifications.
j. Verifiable documentary evidence of at least three similar jobs executed in the last five (5) years including letters of award, valuation certificates and job completion certificates.
k. List of plant/equipment with prove of ownership/lease. For joint venture/partnership. Memorandum of understanding 9MOU) should be provided (all the eligible requirement are compulsory for each JV partner)
l. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Auchi Polytechnic, Auchi, Edo state or the Bureau of public procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder, that the company is not bankrupt, in receivership or under liquidation or involved which can potentially affect the company’s ability to effectively discharge their responsibility if engaged and to confirm that all information presented in its bids are turn and correct in all particulars.
m. All documents for submission must be transmitted with a covering/forwarding letter under the company/firm’s letterhead paper bearing amongst others. The registration number (RC) as issued by the corporate Affairs Commission (CAC). Contact address. Telephone number (GSM) and e-mail address. The letterhead paper must bear the name and Nationalities of the directors of the companies at the bottom of the page, duly signed by the authorized officer of the firm.
n. For motor vehicles procurement, only companies including in the National Automotive Design and Development Council’s approval list of local manufacturers of vehicles or their authorized representative should bid for the procurement.
COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard bidding document (SBD) from the office of head, procurement unit. Auchi Polytechnic, Auchi on evidence of payment of a non-refundable fee of N10.000.00 paid into the Auchi Polytechnic Remits account in any commercial Bank.
SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid in two hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelope and clearly marked as “Technical bid” or financial bid”. Thereafter put the two sealed envelope together in a bigger sealed envelope address to ( the Rector, Auchi Polytechnic, Main Administrative Building, P.M.B 13, Auchi Edo state and clearly mark wit (the name of the project).
Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated tender box in the office of the Head, procurement unit. Auchi Polytechnic, Main Administrative Building, Auchi not later than 12:00 noon Monday, 24 June, 2019
OPENING OF BID
The Technical Bids will be opened immediately after the deadline for submission 12:00 noon Monday. 24th June, 2019 at the Auchi Polytechnic Boardroom. Main Administrative Building, Auchi in the presence of bidders or their representative, why the financial bids will be kept un-opened. Please ensure that you sign the bid submission register in the office of the head, procurement unit. Room 1, ground floor. Main Administrative building, Auchi Polytechnic. Auchi Edo state as the Auchi Polytechnic will not held liable for misplaced or wrongly submission. For further enquiries, please contact the Head, procurement Unit on e-mail: firstname.lastname@example.org or GSM, 07030586306
a. Bids must be in English language and signed by an official authorized by the bidder.
b. Bids submission after the deadline for submission would be returned un-open.
c. The Polytechnic reserves the right to reject any pre-qualification and tender submission.
d. Only contractors with responsive bids shall be considered.
e. Successful contractors will be required to present original copies of their pre-qualification document before award.
f. Nothing in this advertisement shall be considered to be commitment on the part of Auchi Polytechnic, nor shall it entitle responding firms to seek any indemnity from Auchi Polytechnic by virtue of the contractors responded to this advertisement.
Head, Procurement Unit
Auchi Polytechnic, Auchi