FAMILY HEALTH INTERNATIONAL (FHI360)
RE: REQUEST FOR QUOTATION (RFQ) FOR THE SUPPLY OF TEACHING AND LEARNING MATERIALS, INCLUDING SAFE SPACE MATERIALS: EXTENSION OF BIDS SUBMISSION DEADLINE

A. BACKGROUND
Family Health International (FHI360) is not-for-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes expert in health, education, nutrition, environmental, economic, development, civil society, gender equality, youth, research and technology – creating a unique mix of capabilities to address today’s interrelated development challenges with funding from USAID, FHI360 is implementing the Addressing Education in Northeast Nigeria (AENN) project.

AENN aims to address the immediate education needs of 302, 500 children and youth in 225 communities through new non-formal and safer formal education, while laying a foundation for sustainable, conflict-sensitive improvement of education systems at the community and government levels. The project intends to ensure children and adolescents in Northeast Nigeria can equitably access certified high-quality basic education opportunities, to benefit communities by increasing skills and overall well-being, and to build foundation for long-tern peace building in the region. FHI360 has been working in Nigeria for over 30 years and is now expanding activities in Borno State to respond to the crisis.

FHI360 Nigeria Country Office is hereby seeking for qualified and interested suppliers of teaching and learning materials, including safe materials to supply the under listed items accordingly to FHI360 state office in MAIDUGURI and DAMATURU.

B. LIST OF MATERIAL REQUIRED

Expense itemCosting UnitNumber of Unit
Material for safe space
Blue birosPieces2700
Red birosPieces2700
Masking tapesPieces1400
LFs notebook (Time book)Pieces620
LFs notebook (Visitors books)Pieces620
LFs notebook (Health book)Pieces620
LFs notebook (logbook book)Pieces620
RegistersPieces700
Cardboard (different colors)realm600
MarkersPieces1400
 DusterPacket1200
Chalk dust less 1800
Black Board (wooden with stand 4×6) with standPieces200
Scissors (child safe) 2 Per Safe SpacePieces1200
Beans Seeds for counting (2 Mudu Per Safe Space)Mudu1200
Stapler and staples (for binding books)Pieces1300
Facilitator BagsPieces700
Material for Leaners  
Exercise book – (40leaves)Packet of 12 pieces32,000
Crayon (2pac)Packs62,000
Rulers (2 pieces Per Leaner)Pieces62,000
HPI Pen/Biro–Blue or equivalent (4 piece per Learner)Pieces120,000
Pencil Sharpener-Blue or equivalent (2piece Per leaner)Pieces62,000
Pencil-2B or Equivalent-Red or equivalent (4piece Per Leaner)Pieces120,000
Pencil Eraser – White or equivalent – Medium (2 Per LeanerPieces62,000
Student BagsPieces31,000

C. EVALUATION FACTORS & SELECTION CRITERIA

Bidder should ensure that all requested information below is included in the submission. Proposals will be evaluated based on conformity to proposal requirements as listed below, qualify, delivery timeline, and price and payment term. To ensure FHI360 get value for its money selected supplier(s) will be required to submit physical sample(s) of the products proposed for evaluation and shall form key part of the selection process.

Please review the tables below for the required components of all proposal submission. Evaluators will neither make assumptions nor draw inference regarding missing of incomplete information. The submission of incomplete information could in the rejection of the proposal.

No.Proposal Requirements
1.Company profile with registered address, functional email address and telephone number, point of contact for the entity
2Evidence of company registration (i.e. Certificate of Incorporation, form CAC7 & CAC2
3.Evidence of tax payment for the last three years
4.Evidence of past performance of similar projects including contracting entity (NGO, Government, etc.) include a copy of the approved purchase order(s) , contracts and evidence of completion that is, company’s signed delivery note of similar jobs(s) done in the last three years
5.Three professional reference, including name, phone number and organization that can be attest to satisfactory performance in previous provisions of related services

D. SUBMISSION OF PROPOSAL
Bidders must submit request for any clarification and further information concerning this solicitation in writing via email to quotations. Nigeria@fhi360.org not later than 5pm, Thursday June 6th, 2019. The title/subject of your email enquiry must be RFQ for supply of Learning and Teaching Materials.
Complete proposals including cost for each lot must be submitted in a sealed envelope and signed by the authorized representative of the bidding company to the address below on or before 5pm, Thursday June 6th, 2019. Envelope should be labeled RFQ for supply of Learning and Teaching Materials addressed to:

The Procurement Committee
Family Health International (FHI360),
Godab Plaza, 1073A-1-Tarka Street,
Area 3 Garki Abuja

PLEASE NOTE:
Any proposal received by FHI360 after the deadline for submission sated herein shall be disqualified

FHI360 anticipates awarding multiple contracts but reserves the right to terminate the RFQ or negotiations at any time prior to award.
Issuance of this RFP in no way constitutes a commitment by FHI360 to award a contract. FHI360 reserves through to vary part of this RFQ at the time prior to award if it becomes necessary.

This procurement is funded by the U.S. agency for international Development (USAID) and is subject to the applicable rules and regulations of US Government funded awards

FHI360 is value added tax (VAT) exempted, but charges withholding Tax (WTH) in compliance with Relevant Nigerian laws.

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