FAMILY HEALTH INTERNATIONAL (FHI360) REQUEST FOR QUOTATION (RFQ) FOR THE PRINTING OF LEARNING PACKAGE AND ACTIVITY BRANDED NOTEBOOK

BACKGROUND

Family Health International (FHI360) is not for profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solution. Our staff includes expert in health, education, nutrition, environmental, economic development, civil society, gender equality, youth, research and technology-creating a unique mix of capabilities to address today’s interrelated development challenges. With funding from USAID, FHI360 is implementing the addressing education in Northeast Nigeria (AENN) project.

AENN aims to address the immediate education needs of 302,500 children and youth in 225 communities through new non-formal and safer formal education, while laying a foundation for sustainable, conflict sensitive improvement of education system at the community and government levels. The project intends to ensure children and adolescents in Northeast Nigeria can equitably access certified high-quality basic education opportunities, to benefit communities by increasing skills and overall well-being, and to build a foundation for long-term peace building in the region. FHI360 has been working in Nigeria for over 30years and is now expanding activities in Borno state to respond to the crisis.

FHI360 Nigeria Country office is hereby seeking qualified and interested publishers/printing companies to print and supply the under listed learning package and activity branded notebook to Borno and Yobe state.

Interested bidders/companies can obtain the sample/soft copy of the learning package and the branded format for item number 8 and 9 below by sending email to AENNprocurement@fhi360.org

DESCRIPTION AND SPECIFICATION

SNO.DESCRIPTIONPAPER/MEDIA TYPENO.OF SHEETSSIZE  AND ORIENTATION OF PAPER AFTER PRINTINGCOVER(FRONT AND BACK)TYPE OF BINDING TO BE USEDQUANTITY REQUIRED
1Literacy learning guideCover: full process color; matte card (300 gsm); matte laminated. Inside pages: one color (black); 80 color grams bond paper196 pages cover inclusive printed front and back176mm by 250mm (B5) portrait300 gsm matte card paperStitching then perfect gluing800 pieces
2Numeracy learning guideCover: full process color; matte card (300 gsm); matte laminated. Inside pages: one color (black); 80 color grams bond paper219 pages cover inclusive printed front and back176mm by 250mm (B5) portrait300 gsm matte card paperStitching then perfect gluing800 pieces
3SEL learning guide Cover: full process color; matte card (300 gsm); matte laminated. Inside pages: one color (black); 80 color grams bond paper 230 pages cover inclusive printed front and back176mm by 250mm (B5) portrait300 gsm matte card paperStitching then perfect gluing800 pieces
4Literacy student workbookCover: full process color; matte card (300 gsm); matte laminated. Inside pages: one color (black); 80 color grams bond paper 44 pages cover inclusive printed front and back176mm by 250mm (B5) portrait300 gsm matte card paperStitching then perfect gluing32,000 pieces
5Numeracy student workbookCover: full process color; matte card (300 gsm); matte laminated. Inside pages: one color (black); 80 color grams bond paper 122 pages cover inclusive printed front and back176mm by 250mm (B5) portrait300 gsm matte card paperStitching then perfect gluing32,000 pieces
6SEL Mindfulness ManualCover: full process color; matte card (300 gsm); matte laminated. Inside pages: one color (black); 80 color grams bond paper 39 pages cover inclusive printed front and back176mm by 250mm (B5) portrait300 gsm matte card paperStitching then perfect gluing700 pieces
7SEL brain Game ManualCover: full process color; matte card (300 gsm); matte laminated. Inside pages: one color (black); 80 color grams bond paper 30 pages cover inclusive printed front and back176mm by 250mm (B5) portrait300 gsm matte card paperStitching then perfect gluing700 pieces
8Activity branded notebook (5×8.3 Inches) 80 leavesCover  350gsm matte stock; inside 100 bond paper stock80 pages excluding cover and back page(5×8.3 INCHES)350 gsm matte stockMatte laminated cover with Wire-o spiral binding3,000 pieces
9Activity branded folder300 gsm matte card paperNo applicable8 5/8 inches in height (for the front flap),9 5/8 inches in height (for the back flap),and 11 ¾ inches in width.Not applicableNot applicable3,000 pieces

EVALUATION FACTORS AND SELECTION CRITERIA

Bidder should ensure that all requested information below is included in the submission. Proposal will be evaluated based on conformity to proposal requirement as listed below and selection criteria:

  1. Price
  2. Payment Terms
  3. Delivery Lead Time
  4. Quotation Validity
  5. Quality of sample (prequalified vendor(s) will be requested to produce sample for review).
  6. PROPOSAL REQUIREMENT

Please review the table below for the required components of all proposal submission. Evaluators will neither make assumptions nor draw inferences regarding missing or incomplete information. The submission of incomplete information could result in the rejection of the proposal.

NOPROPOSAL REQUIREMENT
1Company profile with registered address, functional email address and telephone number, point of contact for the entity.
2Evidence of company registration (i.e certificate of incorporation, form CAC7 & CAC2)
3Evidence of Tax payment for the last three years.
4Evidence of past performance of similar project including contracting entity (NGO, Government, etc). include a copy of the approval purchase order(s), contracts and evidence of completion that is, company’s signed delivery notes of similar job(s) done in the last 3years
5Three professional references, including name, phone number and organization that can attest to satisfactory performance in pervious provision of related services

SUBMISSION OF PROPOSAL

Bidders that require further clarification must submit “request for clarification” in writing via email to quotation.Nigeria@fhi360.org not later than 5pm, Tuesday June 18, 2019.

Complete proposals including cost documents must be submitted in a sealed envelope and signed by the authorized representative of the bidding company to the Address below on or before 5pm, Tuesday June 25, 2019. Envelopes should be labeled “RFQ for printing of Learning package and Activity branded notebook” and address to”

The procurement Committee

Family Health International (FHI360),

Godab plaza, 1073A-1, JS Tarka Street

Area 3 Garki Abuja, Nigeria.

PLEAS NOTE:

Any proposal received by FHI360 after the deadline for submission stated herein shall be disqualified

FHI360 anticipates awarding multiple contracts but reserve the right to terminate the RFQ or negotiations at any time prio to award.

Issuance of the RFP in no way constitutes a commitment by FHI360 to award a contract. FHI360 reserve the right to vary any part of this RFQ at the time of prior to award if it becomes necessary.

This procurement is funded by the U.S Agency for International Development (USAID) and subject to the applicable rules and regulations of US Government funded awards.

FHI360 is value added tax (Vat) exempted, but charges withholding Tax (WTH) in compliance with Relevant Nigeria Laws.

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