FEDERAL CAPITAL TERRITORY ADMINISTRATION
FCT TENDERS BOARD SECRETARIAT,
NO. 1 KAPITAL ROAD, AREA 11, GARKI, ABUJA, FCT
FEDERAL CAPITAL TERRITORY INTERNAL REVENUE SERVICE (FCT-IRS)
INVITATION TO TENDER AND REQUEST FOR EXPRESSION OF INTEREST FOR THE SUPPLY OF GOODS, WORKS AND SERVICES FOR THE FEDERAL CAPITAL TERRITORY INTERNAL REVENUE SERVICE (FCT-IRS)

1.0 INTRODUCTION

1.1  The Federal Capital Territory Internal Revenue Service (FCT-IRS) was established by an ACT of the National Assembly of the Federal Republic of Nigeria, NO. 10 of 24th February 2015 and is charged with the responsibilities of the Assessment, Collection and Accounting for Revenues accruable and Other Related Matters to the Federal Capital Territory of Nigeria.

1.2  Accordingly, in line with the Public Procurement Act, 2007 competent and interested Companies are hereby invited to submit Technical and Financial bids for Category I (Goods) and Category II (Works) and/or Expression of Interest (EOI) under the Category III (Consultancy Services). The projects and Tender Identification Number are as follows:

2.0 SCOPE OF GOODS/WORKS/SERVICES

CATEGORY I – GOODS

S/N.Tender Identification No.DESCRIPTION OF GOODS
1G.FIRS 1Procurement Of Utility Vehicles

CATEGORY II – WORKS

S/N.Tender Identification No.DESCRIPTION OF WORKS
1W.FIRS 1Provision And Installation Of CCTV Camera and Access Control System At FCT Firs Office
2W.FIRS 2Provision And Installation Of Back Up Power Supply System At FCT Firs Office
3W.FIRS 3Supply And Installation Of Sound Proof Generator At Fct Firs Office

CATEGORY III – CONSULTANCY

In pursuant to the above mandate, the Management of the FCT- IRS requests suitably qualified companies/firms to submit Expressions of Interests for the provision of the following Information Systems Based Solutions to support the Service in the effective and efficient delivery of its key functions:

S/NTENDER IDENTIFICATIONNO.LOT NODESCRIPTION OF SERVICE
1C. FIRS 1Lot 1Integrated Tax Administration System (ITAS)
2C. FIRS 2Lot 2Customization of Microsoft Dynamics 365
3C. FIRS 3Lot 3Electronic Records and Document Management Systems (ERDMS)

This Request for Expressions of Interests (EOI) is to identify vendors with suitable Solutions that have been implemented and/or are currently operational under an emerging multiple taxes environment and across a large number of itinerant taxpayers at the FCT.

Scope of Service: -Ancillary assignments to the required services above shall include:

Integrated Tax Administration System (ITAS); Pre-assignment Process Review and Redesign of the key functions and operations of the Service for use in determining the Solution’s Gap Analysis and Customization efforts. The System should be designed as a functional system that identifies the following core business functions: –

  • Gather Tax Information
  • Register Taxpayer
  • Determine Taxpayer Liabilities
  • Collect Payment from Taxpayers
  • Account for Payments Made
  • Determine Compliance Status
  • Examine Taxpayer Accounts
  • Determine Tax

Customization of Microsoft Dynamics 365; the prospective consultant is expected to provide a Service-Wide Change Management and Communications Framework with different components (modules) Microsoft Dynamics 365 ERP. The functional components may include:

  • General Ledger
  • Accounts Receivable
  • Accounts Payable
  • Fixed Assets
  • Cash and Bank Management
  • Inventory Management
  • Budgeting
  • Audits
  • Human Resource and Payroll
  • Capacity building g of relevant staff

Electronic Records and Document Management Systems (ERDMS); The required Electronic Records and Document Management Systems is an established Institutional Programme and Project Management Framework that supports the following functionalities:-

  • Indexing
  • Search
  • Scanning
  • Document viewers
  • Work flow

(3.0)  ELIGIBILITY REQUIREMENTS

All interested companies are to submit copies of the following documents

(i)      Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC);

(ii)     Tax Clearance Certificate for the last three (3) years (2016, 2017 and

2018) valid till 31st December, 2019;

(iii)    Evidence of current Pension Compliance Certificate valid till 31st December, 2019;

(iv)    Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2019;

(v)     Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2019;

(vi)    Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 30/6/2019 or valid Certificate issued by BPP;

(vii)   A recently Sworn Affidavit (date not earlier than the date of this Advertisement) disclosing;

  • Whether or not any officer of the relevant committees of the Federal Capital Territory Administration or the Bureau of Public Procurement is a former or a present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all Particulars;
  • That the company is not in receivership, insolvency or bankruptcy
  • That the company does not have any Director who has been convicted by any Court in Nigeria and any other Country for criminal offences in relation to fraud or financial impropriety.

(viii)  Company’s Audited Accounts for the last three (3) years (2016, 2017, 2018);

(ix)    Reference Letter from a reputable commercial bank in Nigeria (date not earlier than the date of this Advertisement) indicating willingness to provide credit facility for the execution of the project when needed;

(x)     Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic /Professional qualifications;

(xi)    Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates and Job Completion Certificate;

(xii)   For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided (all the eligibility requirements are compulsory for each JV partner)

(xiii)  For Category II: List of relevant equipment to be deployed for the projects), location(s) for inspection and evidence/proof of ownership or lease agreement

(xiv)  For Category I and II: Copy-of-Original Equipment Manufacturer’s Authorization Letter.

(xv)   For Category I: Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for this Lot;

(xvi)  For Category III: Evidence of Firm’s registration with National Information Technology Development Agency (NITDA)

(xvii) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4)     COLLECTION, SUBMISSION AND OPENING OF DOCUMENTS:

(A)    Interested companies are to collect Tender Documents for Category I (Goods) and Category II (Works) at the Procurement Unit, FCT Internal Revenue Services No 7 Bariba Close Off Yola Street, Area 7, Garki – Abuja upon the presentation of evidence of payment of non-refundable Tender Fee for the respective projects of interest, into:-

FCT TENDER REVENUE ACCOUNT, IN EITHER
HERITAGE BANK PLC,
ACCOUNT NUMBER, 5100253054

OR ZENITH BANK PLC,
ACCOUNT NUMBER, 1015016741,

ANY COMPANY OR FIRM THAT PAYS TO ANY PERSON(S)/ACCOUNT OTHER THAN THE ONE STATED ABOVE DOES SO AT IT OWN RISK.

(B)     Category I and II: The Technical and Financial bid documents should each be sealed and labeled “Technical and Financial Bids” as appropriate separately, and the two separate envelopes be put in another envelope that should also be sealed and labeled as: “Project Category and LOT: stating the project title Tender Identification Number”. The envelope should be addressed to the Head of Procurement, FCT Internal Revenue Services No 7 Bariba Close Off Yola Street, Area 7, Garki – Abuja. The Technical and Financial documents should be submitted in three (3) copies (one original and two photocopies each) and all pages of the financial document are to be duly endorsed by authorized representative of the bidder.

(C)    Category III: Interested firms are to submit two (2) bound of Expression of Interest (EoI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to the Head of Procurement, FCT Internal Revenue Services No 7 Bariba Close Off Yola Street, Area 7, Garki – Abuja and clearly marked with (the name of the project and the Lot number).

(D)    The documents are to be dropped at the Tender Box Procurement Unit, FCT Internal Revenue Services No 7 Bariba Close Off Yola Street, Area 7, Garki – Abuja on or before the close of Tender as tabulated in section ‘E’ below.

(E)     The Opening of EOI and technical bids is scheduled on the same day immediately after the close of tender at FCT Internal Revenue Services No 7 Bariba Close Off Yola Street, Area 7, Garki – Abuja (OFFICE PREMISES) as follows:-

S/NCATEGORYDEADLINE / CLOSING TIME AND DATE FOR SUBMISSIONDATE AND TIME FOR BID OPENING
1Category I (Goods)4th July, 2019 by 11:00 am4th July, 2019 by 11:00 am
2Category II (Works)4th July, 2019 by 11:00 am4th July, 2019 by 11:00 am
3Category III (Consultancy)10th June, 2019 by 11:00 am10th June, 2019 by 11:00 am

The representative of the bidding companies and members of the public who choose to attend ate invited to witness the opening of the Documents on the same day immediately after the close of tender as indicated above.

NOTE:

(i)      Interested members of the public especially Civil Right Organization are invited to attend the opening exercise. They are expected to adhere to the Code of Conduct for Public Procurement Observers stipulated by the Bureau of Public Procurement.

(ii)     A company is not allowed to bid for more than one (1) Project. A company that violates this rule shall be disqualified.

(iii)    The advertisement should not be construed as a commitment on the part of the FCTA, nor shall it entitle responding companies to seek any indemnity from the FCTA by virtue of such company having responded to this advertisement.

(iv)    A bid security in form of Bank Guarantee from a reputable Nigerian Bank and whose value is not less than 2% of the tender sum shall be submitted for Category II (Works) with tender sum greater than N300.00Million and Category I (Goods) with tender sum greater than N100.00Million in the format as approved in the Standard Bidding Document.

(v)     Successful companies could be requested to provide Performance Bond, whose value shall not be less than 10% of the contract sum before signing the contract.

(vi)    Please note that due diligence could be conducted.

(vii)   Clarifications can be sort from FCT Procurement Department, Room 045, Block B, FCTA Secretariat, Area 11, Abuja.

(viii)  The FCTA is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED:

MANAGEMENT

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