Federal Ministry Of Special Duties And Inter-Governmental Affairs (FMSD&IA) – Expression Of Interest/Invitation To Tenders For The Execution Of 2019 Zonal Intervention Projects (20 Lots)

FEDERAL REPUBLIC OF NIGERIA
FEDERAL MINISTRY OF SPECIAL DUTIES AND INTER-GOVERNMENTAL AFFAIRS (FMSD&IA)
FEDERAL SECRETARIAT COMPLEX, PHASE II, AHMADU BELLO WAY, CENTRAL BUSINESS AREA, ABUJA
EXPRESSION OF INTEREST/INVITATION TO TENDERS FOR THE EXECUTION OF 2019 ZONAL INTERVENTION PROJECTS

1. INTRODUCTION
The Federal Ministry of Special Duties and Inter-Governmental Affairs Abuja is desirous to implement its 2019 Intervention/Capital Projects. In compliance with the Public Procurement Act 2007, the Office invites interested, competent, reputable and qualified Contractors & Consultants with relevant experience and good records of accomplishment necessary for the execution of these projects:

2. SCOPE OF WORK
CATEGORY A (WORKS)

CATEGORY B (GOODS)

CATEGORY C (CONSULTANCY SERVICES)- EXPRESSION OF INTEREST

3. ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the under-listed documents to be eligible in this procurement:
(i) Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7;
(ii) Company’s current Tax Clearance Certificate for the last three years (2016, 2017& 2018) expiring on 31st December, 2019; with a minimum average turnover of N10,000,000.00
(iii) Current Pension Compliance Certificate expiring on 31st December, 2019;
(iv) Current Industrial Training Fund (ITF) Compliance Certificate expiring on 31st December, 2019
(v) Current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate expiring on 31st December, 2019;
(vi) Registration on the National Database of Federal Contractors, Consultants and Suppliers by submission of Interim Registration Report (IRR) expiring on 31st January, 2020 or valid Certificate issued by the Bureau of Public Procurement (BPP);
(vii) Audited Accounts for the last three years (2016, 2017 & 2018);
(viii) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(ix) Company’s profile and evidence of Technical Qualification of Key Personnel including copies of Academic/Professional Certificates;
(x) Categories C:- Statement of Capability, Curriculum Vitae with Certificates, indicating relevant experience in similar assignments, competencies, appropriate skills and availability for the assignment and description of similar assignment with evidence;
(xi) Evidence of Firm’s registration with Centre for Management Development (Lots C17 -C20)
(xii) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for vehicles;
(xiii) Verifiable documentary evidence of at least three (3) similar jobs executed in last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the project;
(xiv) Current sworn affidavit disclosing:
(a) That the company is not in receivership, insolvent or bankrupt.
(b) That the company does not have any Director who has ever been convicted in any court in Nigeria or any other country for criminal offence in relation to fraud or financial impropriety.
(c) Whether or not any officer of the relevant committees of the Office of the Secretary to the Government of the Federation or Bureau of Public Procurement is a former or present Director, Shareholder or has a pecuniary interest in the bidder, and
(d) That all documents submitted are true and correct in all particulars.
(xv) All documents for submission must be transmitted with a Covering/ Forwarding Letter under the Company’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Telephone Numbers, valid e-mail address and official Company’s address. The Letter Head Paper must bear the Name, Nationalities and the telephone numbers of the Directors of the Company at the bottom of the page.

4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
(i) Interested and competent bidders are requested to collect bid documents from the address below, upon presentation of evidence of payment of non-refundable tender fee of N10, 000.00 per Lot in favour of Federal Ministry of Special Duties and Inter-Governmental Affairs to the Treasury Single Account (TSA). The TSA code number is to be obtained from the Federal Ministry of Special Duties and Inter-Governmental Affairs Office, Central Pay Office, Federal Secretariat Complex, Shehu Shagari Way, Abuja to collect the Standard Bidding Document.
(ii) Firms interested in Consultancy Services would not pay at this stage until after shortlisting.

5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
(i) Completed Technical and Financial bids in separate envelopes (two sets of hard copies) shall be submitted, including a soft copy of the financial bid only in MS Excel format packaged separately in sealed envelopes and clearly marked as ‘Technical Bid” or “Financial Bid”. The two envelopes should be enclosed in a large sealed third envelope labelled “Technical & Financial Bids” with the Project name at the top right hand corner with company name behind and addressed to: The Secretary Ministerial Tenders Board Federal Ministry of Special Duties and Inter-Governmental Affairs, Federal Secretariat Complex, Phase II, First Floor, Abuja.
(ii) The documents should be deposited in the Tender Boxes in Procurement Office, Room 109/111, 1st Floor, Block D, Federal Ministry of Special Duties and Inter-Governmental Affairs Office, Federal Secretariat Phase II, Abuja not later than 12:00 noon on Monday 4 November, 2019. Only pre-qualified bidders at technical evaluation will be contacted at a later date for financial bids opening, while financial bids of un-successful bidders will be returned un-opened

6. SUBMISSION OF EOI DOCUMENTS (CONSULTANCY SERVICES)
Interested firms are to submit two (2) bound copies of Expression of Interest (EoI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as indicated above and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box in the Procurement Office, Room 109/111, 1st Floor, Block D, Special Duties Office, Federal Secretariat Phase II, Abuja not later than 12:00 noon on Monday, 7 October, 2019. Only shortlisted bidders at EOI’s evaluation will be contacted at a later date for collection of Request for Proposals.

7. OPENING OF EOI/BIDS
(i) The EoI will be opened immediately after the deadline for submission at 12:00 noon on Monday, 7 October, 2019;
(ii) While the technical bids for Goods and Works will be opened immediately after the deadline for submission at 12:00 noon on Monday, 4 November, 2019 at the Office of the Secretary to the Government of the Federation (OSGF) Conference Hall, Ground Floor, Federal Secretariat Complex, Phase I, Abuja.
(iii) Any bids/EoI received after the deadlines shall be returned un-opened.
(iv) Bidders/Company representatives and interested members of the public including relevant professional bodies, Civil Society and Non-Governmental Organizations are hereby invited to witness the opening of the technical bids.

8. NOTES
(i) Certificate may be referred to the respective issuing authority for verification and authentication;
(ii) Technical and Financial bids enclosed in one and same single envelope that will expose the Technical and Financial bids at the same time of opening shall be disqualified;
(iii) Submission that does not meet up with the requirements specified above shall be returned un-opened;
(iv) This advertisement is published for information purpose, and will not be construed as a commitment or obligation on the part of Special Duties Office, Office of the Secretary to the Government of the Federation to award these contracts;
(v) Federal Ministry of Special Duties and Inter-Governmental Affairs Office is not bound to consider any bid and reserves the right to reject all bids at any time or cancel the procurement proceeding in public interest;
(vi) Due diligence exercise will be conducted to verify the claims made by bidders;
(vii) All submissions must be made only in English Language.

SIGNED:
PERMANENT SECRETARY
FEDERAL MINISTRY OF SPECIAL DUTIES AND INTER-GOVERNMENTAL AFFAIRS