FEDERAL ROADS MAINTENANCE AGENCY (FERMA).
HEADQUARTERS
PLOT 163, AMINU KANO CRESCENT, WUSE II – ABUJA
INVITATION FOR TENDER
GENERAL MAINTENANCE REPAIRS OF SOME FEDERAL ROADS NATIONWIDE (PHASE 1)

INTRODUCTION:
In pursuance of the extant guidelines of the Public Procurement Act 2007, the Federal Roads Maintenance Agency (FERMA) in furtherance to her statutory mandate is desirous of carrying out General Maintenance on some federal roads. To this effect, suitably qualified Contractors with good track records are invited to apply for TENDER FOR GENERAL MAINTENANCE REPAIRS OF SOME FEDERAL ROADS NATIONWIDE  (PHASE 1).

SCOPE OF WORKS
i. The Scope of works includes, but not limited to:
Site clearance, desilting of existing drains and culverts, construction of new drains and culverts, scarification of failed sections, earthworks on completely failed areas, general bridge maintenance, protective works, kerbs, laterite/cement stabilized sub-base, crushed stone base course, asphaltic concrete binder and wearing courses, surface dressing, side drains, road markings and other road furniture.

LIST OF PROJECTS

LOTSPROJECT NAMELOCATIONCONTRACT NO.
1REHABILITATION/MAINTENANCE OF IHIALA – UMUDURU FEDERAL ROAD SPUR TO ULASI RIVER BRIDGE TO EZEM – NDAM – AKWA – LILU, ANAMBRA STATEANAMBRAGM/18-01
2AKIM AKIN/ESIN UTOK ESUK ROAD SPUR OFF CALABAR IKOM, HIGHWAY ODUKPANI LOCAL GOVERNMENT AREA CROSS RIVERCROSS RIVERGM/18-02
3GENERAL MAINTENANCE OF OFOROLA /OBINZE ROAD ALONG PORT HARCOURT EXPRESSWAY, IMO STATEIMOGM/18-03
4MAINTENANCE OF LERE TAFAWA BAUCHI – GINDIRI PLATEAU MANGU (PHASE 4) PLATEAUPLATEAUGM/18-04
5PROVISION OF CULVERTS ON RIVERS ALONG TSAURI, KURFI ROAD, SPUR TO DUSTSINMA-KATSINA ROADKATSINAGM/18-05
6CONSTRUCTION OF ROAD/CULVERT  AND BRIDGES ALONG LAILABA TO YELDU ROAD PHASE I KEBBI NORTH SENATORIAL DISTRICT KEBBI STATEKEBBIGM/18-06
7MAINTENANCE AWKA-UKPOR-ORSUMUGHU-ISEKE EXPRESS WAY SPUR TO AKWALILU-NDAM-IGBE ROAD IN ANAMBRA STATEANAMBRAGM/18-07
8REHABILITATION OF LEDUM ROAD BIARA SPUR OFF EAST WEST ROAD. GOKANA LOCAL GOVERNMENT AREA RIVERS STATERIVERSGM/18-08
9CONSTRUCTION OF GAYA TOWNSHIP ROAD IN GAYA LGA OF KANO SOUTH SENATORIAL DISTRICT KANO STATEKANOGM/18-09
10SPECIAL REPAIRS OF CARRIAGEWAY AT SOME SECTIONS ALONG KASTINA –KANO ROAD BETWEEN KM 10,000 – KM KM 31+500 (CHERANCHI VILLAGE) IN KATSINA STATEKATSINAGM/18-10
11EMERGENCY REPAIRS OF CARRIAGEWAY MALUMFASHI KATUR DUBAI KM 35+00KM 50+00 IN KATSINA STATEKATSINAGM/18-11
12MAINTENANCE OF KATSINA-DUTSIMMA ROAD IN KATSINA STATEKATSINAGM/18-12
13REHABILITATION OF FEDERAL ROADS FROM ONITSHA-ENUGU EXPRESSOGBARU-OKPOKO-FEGGE-ODOAKPU-HOUSING-MARIN-AKPAKA-OLUMBANASA-AYAMELUM-KOGI-ENUGU IN ANAMBRA NORTH SENATORIAL DISTRICTANAMBRAGM/18-13
14CONSTRUCTION OF ACCESS ROAD ROAD IN ADAMU AUGIE COLLEGE OF EDUCATION (CEO) ARGUNGU PHASE II KEBBI NORTH SENATORIAL DISTRICT KEBBI STATEKEBBIGM/18-14
15SPUR OFF LAGOS-IJEBU EXPRESSWAY OLD IDOWA TOWNSHIP ROAD, ODOGBOLU LOCAL GOVERNMENT AREA. OGUN STATEOGUNGM/18-15

ELIGIBILITY CRITERIA
Prospective bidders must possess the following eligibility criteria to be able to participate in the bidding process:
i. Colour copy of evidence of incorporation with Corporate Affairs Commission (CAC) as a Limited/Public Liability Company including copy of CAC’s certified Memorandum and Articles of Association as well as forms CAC 2 and CAC 7.
ii. Colour copy of Company Tax Clearance Certificate for the last three (3) years (2016, 2017 & 2018) valid till 31st December 2019
iii. Colour copy of evidence of current Pension Compliance Certificate valid till 31st December, 2019
iv. Colour copy of current ITF (Industrial Training Fund) compliance certificate valid till on 31st December 2019.
v. Colour copy of NSITF Compensation Act Compliance Certificate valid till 31st December 2019.
vi. Evidence of registration on the National Database of Contractors, Consultants and Service Providers by inclusion of Interim Registration Report (IRR) issued by BPP valid till 31st January, 2020
vii. A sworn affidavit dated not earlier than July 29th, 2019 indicating that all documents submitted are genuine and verifiable.
viii. A sworn affidavit dated not earlier than July 29th, 2019 that none of the directors nor the Company itself has been convicted of any criminal offence in any country including financial impropriety.
ix. A sworn affidavit dated not earlier than July 29th, 2019 that the bidder is not in receivership, the subject of any form of winding up petition or proceeding
x. Inclusion of verifiable evidence of equipment and technology capacity relevant to the projects.
xi. Inclusion of verifiable list of previous similar works compared to the proposed projects, successfully carried out within the last five years with names of client, evidence of award letter(s) and Interim Certificate of Valuation either ongoing or job completion certificate.
xii. Company profile including organizational structure, key professional staff with their names, stating their roles, designation, qualification and years of experience and telephone numbers, at least two (2) of which must be a COREN registered Civil Engineer with 2019 Engineers Practicing License, including photocopies of endorsed professional certificates
xiii. Audited annual financial report of the company for the last three years (2016, 2017 and 2018)
xiv. Evidence of financial strength including recent reference letter from reputable bank indicating willingness to provide credit facility for the execution of the project to the tune of not less than N20m in addition to evidence of a turnover of at least N50m in the last three years (2016, 2017 and 2018).
xv. For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided where necessary (all eligibility requirement are compulsory for each Joint Venture Partner)
xvi. The offer must be properly signed.
xvii. All schedules provided in bid documents must be completed.
xviii. All bids must be submitted in English language.
xix. Inclusion of the complete FERMA Standard Bidding document correctly and completely filled and signed appropriately.

COLLECTION OF TENDER DOCUMENTS
Interested Bidders are to obtain RRR code per lot that will enable them to generate Remita to process its payment in the Commercial Bank. This RRR will be generated at the Finance and Account Department (Revenue section) Ground floor of the Agency Headquarters before proceeding to make payment of a non-refundable sum of Ten Thousand Naira (N10,000.00) only per lot in favour of Federal Roads Maintenance Agency consequent upon which a treasury receipt is to be issued at the Revenue Office, Accounts Department, Ground Floor of the FERMA Headquarters after the presentation of evidence of payment from any of the CBN licensed Commercial Banks.

Bidders are then to collect Bidding documents after showing original treasury receipt and thereafter submit the Photostat copies of treasury receipt between the hours of 10.00am and 3.00pm, Mondays to Fridays from Monday July 29th, 2019 from:

The Deputy Director (Procurement)
Federal Roads Maintenance Agency (FERMA)
Headquarters Annex Building;
No. 7 Eldoret Close, Off Aminu Kano Crescent.
Wuse II-Abuja.
Ground Floor, Room GF 003

SUBMISSION/OPENING OF TENDER DOCUMENTS:
Interested bidders are to submit their bid(s) for each of the Lot(s) desired in two (2) hard copies (one clearly marked “Original” at the bottom right-hand corner and one clearly marked “Copy” at the bottom left-hand corner). Each of the technical and financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid” Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:
THE MANAGING DIRECTOR,
FEDERAL ROADS MAINTENANCE AGENCY,
PLOT 163, AMINU KANO CRESCENT,
WUSE II, ABUJA.
ATTENTION: DIRECTOR (PROCUREMENT)

and clearly marked on the top left hand corner ‘’CONFIDENTIAL’’ and top right hand corner “TENDER FOR_______ (indicate Lot No./Project Description/Contract No.)_________”.

Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and hand-delivered not later than 12noon of Thursday, September 12, 2019 to the Office of the Deputy Director (Procurement), FERMA Headquarters Annex Building, No. 7 Eldoret Close, Off Aminu Kano Crescent, Wuse II-Abuja. Ground Floor, Room GF 003.

All Bids will be publicly opened immediately following the deadline for the submission of bids at 12:00noon of Thursday, September 12, 2019 at the Rockview Royale Hotel, Adetokunbo Ademola Crescent, Wuse II, Abuja. The Federal Roads Maintenance Agency will not be held liable for misplaced or wrongly submitted bids.

The Representatives of Companies that submitted bids, Representatives of Professional Bodies and the Civil Societies are invited to witness the bid opening exercise.

Please note that:
i. All jobs for PHASE 1 will attract a 2% bid security with a validity period of 90days at the tender stage
ii. Bidders should not bid for more than three (3) Lots in this Phase I
iii. The Construction works may not attract advance payment.
iv. Construction works attract a minimum guarantee period of 12 months for road works
v. Contractors who have worked for the Agency and have history of abandonment, termination and/or lack capacity need not to apply.
vi. Only companies with plants /equipment or current lease agreement on same located within the projects location should apply.
vii. The Agency shall carry out Due Diligence on the companies to verify claims included in their submissions
viii. All documents for bids submission must be transmitted with a Covering/ Forwarding Letter under the Company/firms Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address (Not P.O. Box), Telephone Number (Preferably GSM Number) and E-mail Address. The letter Head Paper must bear the Names and Nationalities of the Directors of Company, duly signed by the authorized officer of the Company.
ix. Only correctly addressed bids will be received.
x. The Agency will not enter into unnecessary correspondence with any Contractor except when deemed fit and in the interest of the bid.
xi. All costs incurred by any Company in respect of this advertisement are at her own expense and the Agency shall not entertain any claim whatsoever in this regard.
xii. The Agency reserves the right to verify any claim made by any of the Bidders.
xiii. The Agency reserves the right to suspend or cancel the bidding process at any stage if and when the need arises in line with Section 28 of the Public Procurement Act 2007.
xiv. Late submissions will be rejected.

NON ADHERENCE TO ANY OF THE INSTRUCTIONS ABOVE ATTRACTS AUTOMATIC DISQUALIFICATION.

Signed:
MANAGEMENT

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