FEDERAL ROADS MAINTENANCE AGENCY (FERMA)
HEADQUARTERS
PLOT 163, AMINU KANO CRESCENT, WUSE II – ABUJA
INVITATION FOR TENDER
GENERAL MAINTENANCE REPAIRS OF SOME FEDERAL ROADS NATIONWIDE (PHASE VI)

1. INTRODUCTION:
In pursuance of the extant guidelines of the Public Procurement Act 2007, the Federal Roads Maintenance Agency (FERMA) in furtherance to her statutory mandate is desirous of carrying out General Maintenance on some federal roads. To this effect, suitably qualified Contractors with good track records are invited to apply for TENDER FOR GENERAL MAINTENANCE REPAIRS OF SOME FEDERAL ROADS NATIONWIDE (PHASE VI).

2. SCOPE OF WORKS
The Scope of works includes, but not limited to;
Site clearance, desilting of existing drains and culverts, construction of new drains and culverts, scarification of failed sections, earth works on completely failed areas, general bridge maintenance, protective works, kerbs, laterite/cement stabilized sub base, crushed stone base course, asphaltic concrete binder and wearing courses, surface dressing, side drains, road markings and other road furniture.

LIST OF PROJECTS

LOTSPROPOSED PROJECTSLOCATIONCONTRACT NO.
1Repair of Federal road in Dambatta Byepass in Kano State.KanoGM/19-261

3. ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the following eligibility criteria to be able to participate in the bidding process:
(i) Colour copy of Certificate of incorporation with Corporate Affairs Commission (CAC) as a Limited/Public Liability Company including copy of CAC’s certified Memorandum and Articles of Association as well as forms CAC 2 and CAC 7;
(ii) Colour copy of Company’s Tax Clearance Certificate for the last three (3) years (2016, 2017 & 2018) valid till 31st December 2019, with minimum average annual turnover of N20 million;
(iii) Colour copy of current Pension Compliance Certificate valid till 31st December, 2019;
(iv) Colour copy of current ITF (Industrial Training Fund) compliance certificate valid till on 31st December 2019;
(v) Colour copy of NSITF Compliance Certificate valid till 31st December 2019;
(vi) Evidence of registration on the National Database of Contractors, Consultants and Service Providers by inclusion of Interim Registration Report (IRR) expiring on 31st January, 2020 or valid Certificate issued by BPP;
(vii) A sworn affidavit dated not earlier than December 2nd 2019;
• disclosing whether or not any officer of the relevant committees of the Federal Roads Management Agency or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
• that none of the directors nor the Company itself has been convicted of any criminal offence in any country including financial impropriety.
• that the bidder is not in receivership, the subject of any form of winding up petition or proceeding.
(viii) Inclusion of verifiable evidence of equipment end technology capacity relevant to the projects, with proof of ownership/lease;
(ix) Documentary evidence of at least one similar works to the proposed projects, successfully carried out within the last five years with names of client, evidence of award letter and Interim Certificate of Valuation either on-going or job completion certificate.
(x) Company profile including organizational structure, key professional staff with their names, stating their roles, designation, qualification and years of experience and telephone numbers, at least one of which must be a COREN registered Civil Engineer with 2019 Engineers Practicing License, including photocopies of endorsed professional certificates
(xi) Audited annual financial report of the company for the last three years (2016, 2017 and 2018);
(xii) Evidence of financial strength by submission of reference letter from reputable commercial bank in Nigeria indicating willingness to provide credit facility for the execution of the project to the tune of not less than N10m in addition to evidence of a turnover of at least N20m in the last three years (2016, 2017 and 2018);
(xiii) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(xiv) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm

NOTES:
• The offer must be properly signed.
• All schedules provided in bid documents must be completed,
• All bids must be submitted in English language.
• Inclusion of the complete FERMA Standard Bidding document correctly and completely filled and signed appropriately.

4. COLLECTION OF TENDER DOCUMENTS
Interested Bidders are to obtain RRR code per lot that will enable them to generate Remita to process its payment in the Commercial Bank. This RRR will be generated at the Finance and Account Department (Revenue section) Ground floor of the Agency Headquarters before proceeding to make payment of a non-refundable sum of Ten Thousand Naira (N10,000.00) only per lot in favour of Federal Roads Maintenance Agency consequent upon which a treasury receipt is to be issued at the Revenue Office, Accounts Department, Ground Floor of the FERMA Headquarters after the presentation of evidence of payment from any of the CBN licensed Commercial Banks.
Bidders are then to collect Bidding documents after showing original treasury receipt and thereafter submit the Photostat copies of treasury receipt between the hours of 10:00am and 3:00pm, Mondays to Fridays from Monday 2 December, 2019 from:

The Deputy Director (Procurement)
Federal Roads Maintenance Agency (FERMA)
Headquarters Annex Building;
No. 7 Eldoret Close, Off Aminu Kano Crescent,
Wuse II-Abuja.
Ground Floor, Room GF 003

5. SUBMISSION OF TENDER DOCUMENTS:
Interested bidders are to submit their bid(s) for the Lot in two (2) hard copies (one clearly marked “Original” at the bottom right hand corner and one clearly marked “Copy” at the bottom left hand corner). Each of the technical and financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid” Thereafter, put the two sealed envelopes together in a bigger sealed envelope and addressed to:

THE MANAGING DIRECTOR,
FEDERAL ROADS MAINTENANCE AGENCY,
PLOT 163, AMINU KANO CRESCENT,
WUSE II, ABUJA.
ATTENTION: DIRECTOR (PROCUREMENT)

and clearly marked on the top left hand corner “CONFIDENTIAL” and top right hand corner “TENDER FOR_______ (indicate Lot No./Project Description/ Contract No.)________”.

Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and hand delivered not later than 12:00noon of Tuesday, 14 January, 2020 to the Office of the Deputy Director (Procurement), FERMA Headquarters Annex Building, No. 7 Eldoret Close, Off Aminu Kano Crescent, Wuse II-Abuja. Ground Floor, Room GF 003,

6. OPENING OF TECHNICAL BIDS
All bids will be publicly opened immediately following the deadline for the submission of bids at 12:00noon of Tuesday, 14 January, 2020 at the FERMA Conference Hall, Plot 163 Aminu Kano Crescent, Wuse II, Abuja. The Federal Roads Maintenance Agency will not be held liable for misplaced or wrongly submitted bids.
The Representatives of Companies that submitted bids, Representatives of Professional Bodies and the Civil Societies are invited to witness the bid opening exercise.

PLEASE NOTE THAT:
(i) All jobs for Phase VI will not attract a bid security
(ii) Construction works attract a minimum guarantee period of 12 months for road works.
(iii) Contractors who have worked for the Agency and have history of abandonment, termination and/or lack capacity need not to apply; as stipulated in Section 16(8)(b) of the Public Procurement Act, 2007
(iv) The Agency shall carry out Due Diligence on the companies to verify claims included in their submissions
(v) Only correctly addressed bids will be received.
(vi) Only pre-qualified bidders will be contacted at a later date for collection of tender documents;
(vii) All costs incurred by any Company in respect of this advertisement are at her own expense and the Agency shall not entertain any claim whatsoever in this regard.
(viii) The Agency reserves the right to suspend or cancel the bidding process at any stage if and when the need arises in line with Section 28 of the Public Procurement Act 2007.
(ix) Late submissions will be returned un-opened.

NON ADHERENCE TO ANY OF THE INSTRUCTIONS ABOVE ATTRACTS AUTOMATIC DISQUALIFICATION.

SIGNED:
MANAGEMENT

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