REQUEST FOR QUOTATIONS
PURPOSE: PRODUCTION OF INTEGRATES & FAMILY PLANNING DEMAND CREATION MATERIALS
ISSUANCE DATE: MAY 23RD, 2019
DEADLINE FOR SUBMISSIONS: 6TH JUNE, 2019, ON OR BEFORE 5 PM

The Johns Hopkins University Centre for Communication Programs  (JHUCCP), Baltimore USA, has received USAID funding, under the Breakdown ACTION Nigeria (BA-N) project, to implement health promotion and social and behavioural change interventions in Nigeria form 2018-2022. This project works with the Federal and State Ministries of Health to build their capacity in social and behavioral change communication leadership, and implement cutting-edge social and behavioral interventions to improve the  health and well-being of Nigeria across a broad array of health issues, including Maternal, Neonatal, Child Health and Nutrition (MNCH+N), Family Planning, Malaria and  Tuberculosis. We will work in 11 states and Abuja FCT, spanning each of the major geographical zones in the country.

PURPOSE & SPECIFICATIONS

Breakthrough ACTION Nigeria projects seek to engage the Service of eligible print vendors to produce family Planning demand creation materials. Intending bidders are expected to quote for part or all parts of this procurement based on area(s) of specialization as specified in the table below.

S/NoItemsDescriptionQuantity
1.Integrated flipchart life stage 1 & 240 pages, A3 Size landscape, Full processed coloured, picture side (front) Gloss Laminate Text side 9back) matt card, 400GSM, front & back, with accordion base as stand, NEATLY Punch with wire O. trim to size and wrap 2-sided , cover page with Bond hard cover front and back670
2.Integrated flipchart life stage 320 pages, A3 Size landscape, Full processed coloured, picture side (front) Gloss Laminate Text side 9back) matt card, 400GSM, front & back, with accordion base as stand, NEATLY Punch with wire O. trim to size and wrap 2-sided , cover page with Bond hard cover front and back1024
3.FP flipchart (FP states)36 pages, A3 Size landscape, Full processed coloured, picture side (front) Gloss Laminate Text side 9back) matt card, 400GSM, front & back, with accordion base as stand, NEATLY Punch with wire O. trim to size and wrap 2-sided , cover page with Bond hard cover front and back683
4.Integrated Training Manual – for facilities60 pages spiral binded booklet – Black and white A4200
5.Reflector jacketBest Colored monkey jacket, BA-N, Logos (5-6) below – left & right and on the bank733
6.Hijab for Female Community VolunteerSilky materials, Best Colours; Full Length; BA-N Logos (5-6) in front and Back, Small Medium and Large.150
7.1. Integrated Activity  formBlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number1818
8.2. CV Integrated Activity Summary formBlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number227
9.3. LGAS integrated Activity summaryBlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number128
10.4. integrated HHV formBlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number1068
11.5. CV Integrated HHV Summary formBlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number152
12.6. LGABlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number128
13.7. FP & Malaria Activity formBlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number1926
148. CV FP & Malaria Activity Summary formBlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number237
15.9. LGAS FP & Malaria Activity Summary formBlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number124
16.10. FP & Malaria HHV formBlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number1926
17.11. CV FB & malaria HHV Summary formBlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number237
18.12 LGAS FP & Malaria HHV Summary formBlack and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number124
19.13. Monthly Community Activity Verification Form (updated)Black and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number3870
20.14. Monthly Household verification form (New)Black and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number3870
21.15. Community  Attendance Sheet (revised)Black and White A4 Single Sheet, Titled Sample Cover, 100 pages booklet serially number959
22.16 . integrated Referral Forms100 PAGE A4 Size Perforated triplicate Booklets, full Color Procession 150gms arts paper USAID & BA-N logo branded cover7204
23.17. FP Referral Forms100 PAGE A4 Size Perforated triplicate Booklets, full Color Procession 150gms arts paper USAID & BA-N logo branded cover3838
24.Birth Plan CardVertical A3 almanac, 400gms gloss laminated, full colored process, perforated at the middle. Pictures above and date below17228
25.STICKERS – I SUPPORT CHILDBIRTH SPACINGFull Colour print on Self-adhesive Vinyls , 4.25 X 10 Trim to size4000
26.STICKERS – ALBISHIRIN KUFull Colour print on Self-adhesive Vinyls , 4.25 X 10 Trim to size8000
27.Green Dot DanglerFull Colour Process, A4 size Hand cover, cut to shape200
28.Albishirin Ku DanglerFull Colour Process, A4 size Hand cover, cut to shape544
29.Pin badges (FP ONLY)Medium Size’ I SUPPORT CHILDBIRTH SPACING1000
30.Pin badges (FP ONLY)Medium Size “ ASK ME ABOUT CHILDBIRTH SPACING1000
31.Pin badges (INTEGRATED)Medium size ALBISHIRIN KU2084
32.T-shirt (collar)BA-AN Branded Body Fitted Collar T-Shirt in different colours and Size (M – 3XL)400
33.Branded folderBA-N A4 Size Branded (Thick) Paper Folder Gloss Material full color processed 300GSM Art Card (front and back laminated) folded to shape1000
34.JottersCover: A5 Hardcover, Spiral Bound, Full Color Proceed, Inner: 50/100 sheets, one Color Process, 80gsm Bond Paper1000
35.Executive birosBA-N Branded executive \pens fill color branded with USAID and BA-N Logos refilled parker style ball point pen 13cm x 0.9cm x 0.1CM,best color1000
36.BagsBA-N  Branded Large Tote Bags ANKARA MATERIAL USED, Le Caufe – Sophia Fashion, VIP IMPRESS – Super Quality, TOP TIGER – Spark Ghalila, Ankara Measurement: 14 by 18 inches with a coated Handle1046
37.MUAC (Shakir’s ) TapeThe MUAC tape (Mid-Upper Arm Circumference) durable, sterilize able bracelet that is wrapped around a child’s arm to determine malnourishment severity and appropriate treatment plan.2,568
38.BA-Nigeria Roll Up Banner3 by 7 ft solite material roll up banner18

ELIGIBILITY OF BIDDERS

All bidders must show their eligibility to participate in this procurement by providing copies of the following documents:

  • Legal certificate of Incorporation in Nigeria
  • Tax Identification Certificate
  • Company Profile; with verifiable business address, valid email with telephone numbers and point of contact for the organization
  • Evidence of past performance on similar procurement with reputable organizations, include reference contact (at least 3 reference contact-name, telephone, email and Organization)
  • Bidders will be assessed on all parameters

EVALUATION CRITERIA

Evaluation factors are:

  1. Price
  2. Assessment of products to meet technical specification
  3. Provision of high-quality samples
  4. delivery lead time
  5. evidence of past performance on similar procurement with reputable organizations

Evaluation will be done in two stages; i. Technical Evaluation and ii. Price

NOTE:

  1. Awards can be made to more than one vendor, therefore considerations will be made per line item
  2. All items must be durable and be of good quality
  3. All submitted quotes must remain valid for a period of 90 days
  4. Quotes must be in Naira
  5. Delivery lead time should be clearly stated
  6. Payment terms should be stated clearly
  7. Intending bidders must submit pictures of previous work done along with their  quotation
  8. All items are to be delivered to the BA-N office, all handling, packaging/transportation cost should be incorporated in the unit cost
  9. BA-N representatives will conduct a physical assessment of the business premises/office before award

SUBMISSION OF QUOTES:

All bids must be on company’s official letter head, duly signed and dated and emailed to batenders@ba-nigeria.or. Please ensure that bids capture all the requirements for selection and must be sent as one pdf document.

Any bids received without following the submission instructions will be disqualified.

Any questions should be addressed to the procurement team emailed to batenders@na-nigeri.org (response to such questions will be shared with all bidders). Only shortlisted vendors will be contacted for further discussions.

Quotations should be addressed to:

Project Director,

Breakthrough ACTION-Nigeria Project

Ref: Family Planning Demand Creation Materials

PAYMENT TERMS

Please state your payment terms while quoting. However, BA-N’s preferred term is full payment after receipt of goods & services, when all invoices have been received and certification of products.

BA-N is VAT exempt, so please do not include VAT fees when quoting. Also note that BA-N will deduct withholding tax at the applicable rate from the total value, to be remitted to FIRS. Payment will be made after submission of vendor invoice and acceptance /Certification of items by BA-N

NOTE

BA-N reserve the right to consider any quotations received before and after the end of the deadline. Any deviation from the specifications contained in the RFQ will lead to the vendor’s DISQUALIFICATION.

Contact the Procurement team on +234 (0) 9087058670-72

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