KWARA STATE RURAL ACCESS AND AGRICULTURAL MARKETING PROJECT (RAAMP)
STATE PROJECT IMPLEMENTATION UNIT
C/O MINISTRY OF WORKS AND TRANSPORT, AHMADU BELLO WAY, ILORIN.
FEDERAL REPUBLIC OF NIGERIA

RURAL ACCESS AND AGRICULTURAL MARKETING PROJECT (RAAMP)
CONSULTANCY SERVICES FOR THE PREPARATION OF PRELIMINARY ENGINEERING DESIGN, EMPLOYER REQUIREMENTS AND BIDDING DOCUMENTS OF 500 KM PRIORITIZED RURAL ROADS UNDER DESIGN AND BUILD CONTRACT IN KWARA STATE.
REFERENCE NO: IDA/RAAMP/KWARA/19/04

The Federal Government of Nigeria, through the Federal Ministry of Finance has applied for financing from the International Development Association (IDA)-The World Bank and French Development Agency (AFD) and on-lent the financing to Kwara State towards the cost of rehabilitation of prioritized rural roads and river crossings, construction rehabilitation support for the establishment of agro logistics hubs and institutional development under the Rural Access and Agricultural Marketing Project (RAAMP). It is intended that part of the proceeds of the financing will be applied to eligible payments under the contract for consulting services.

The consulting services (“the Services”) includes

(i)      The preparation of Preliminary Engineering Design and report of approximately 500km of rural and state roads in Kwara State;

(ii)     The preparation of employer requirements for design-build contracts for approximately 500km of rural and state roads in the Kwara State

(iii)    The preparation of bidding documents and to provide procurement support for approximately 200km of rural and state roads in Kwara State.

The duration of the services is 6 months.

The draft Terms of Reference (TOR) subject to modification and finalization before issuance of Request of Proposal (RFP), for the assignment can be found at the following websites: www.ramp.gov.ng

The State Project implementation Unit (SPIU) on behalf of the Kwara State government now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

Interested Consultants are encouraged to provide verifiable information demonstrating the fulfillment of the criteria in form of project profile stating: the project name, the location of the project, the name and address of the client/beneficiary, the name (s) of associated firm (s) if any, the duration of the assignment, the value of the contract and a brief narrative of the project.

Key Experts will not be evaluated at the short listing stage.

The short-listing criteria are given in the Expression of Interest (EOI). The EOI includes the following documents:-

(i)      Section I- Instructions for submission of Expression of Interest.

(ii)     Section-II Eligibility and short-listing Criteria including Annexure-I to V.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for Investment Project Financing (IPF) Borrowers” July 2016 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of Interest.

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

A Consultant will be selected in accordance with the QCBS method set out in the Procurement Regulations.

Further information can be obtained at the address below during office hours i.e. (8:00am to 4:00pm).

Expressions of Interest must be delivered in a written form to the address below in person, or by courier mail on or before 12 noon prompt on 31 May, 2019.

KWARA State Project Implementation Unit (SPIU)

Rural Access and Agricultural Marketing Project (RAAMP)

Ministry of Works and Transport,

Ahmadu Bello Way, Kwara State.

Telephone/GSM 08035815091 and 08074362062

Email Address: Kwaraamp@gmail.com

Contact Person: Engr, Akorede Abdul Wahab (MNSE)

Section – I
Instruction for submission of Expression of Interest:
1Consultant shall go through the guidelines given below and section II before preparing EOI proposal
2Consultant who meets short listing criteria given in section II, shall prepare EoI as per the guideline. If the Consultant feels to submit certain information not covered in the guidelines would be in his interest, be may submit such information
3Accomplished Expression of Interest (Application) must be submitted together with a Letter of Intent not Later than 2:00pm on 3rd May, 2019. Documents in support of all qualification information shall be submitted with application. Proposal of EoI with qualification information shall be furnished on/before the due date of submission at the address shown under Para 12 here below.
4The Application shall be the basis for drawing up a shortlist of eligible consultants who be invited to submit proposal for the services required.
5All Applications shall be Submitted in English
6Power of attorney (on stamp paper duly notarized of the person submitting the Expression of Interest on behalf of the Applications shall be attached, Joint Venture (JV) shall not have more than 3 members, One of the members should be a Lead Member.
7The Consultant (including the individual members of any Joint Venture) shall submit only one Proposal, either in its own name or as part of a Joint Venture member in another Proposal, if a Consultant, including any Joint Venture member, submits or participates in more than one proposal, all such proposal shall be disqualified and rejected.
8The Application and all related correspondence and documents should be written in the English language Supporting documents and printed literature furnished by Applicant with the Application may be in any other language provided that they are accompanied with translations in the English language. Supporting material, which are nor translated into English. May not be considered. For the purpose of interpretation and evaluation of the Application, the English language translation shall prevail.
9Ogun State Rural Access and Agricultural Marketing Project reserves the right to reject any Applications, without assigning any reasons thereof.
10The Applicant shall provide all the information sought under this Qualification Document. The Ogun State Rural Access and Agricultural Marketing Project would evaluate only those Applications that are received in the required format and complete in all respects. Incomplete and/or conditional Applications shall be liable to rejection.
11No claims whatsoever will be entertained if submission is not received by due date and time.
12Any submission must be addressed to the following:Office of the State Project Coordinator Ogun State Rural Access and Agricultural Marketing Project (RAAMP) Behind Block D, State Secretariat Complex, Oke Mosan, Abeokuta Ogun State
13The Proposal of EoI must be submitted not later than:Date: 3 May, 2019, Time 12:00 hours local TimeOpening of the EoI ProposalProcedure of opening shall be: EoIs will be opened by Ogun RAAMP on below mentioned date and time specified, in the presence of mbmbers of opening committee and consultants or their authorized representatives who have offered the EOI proposal may choose to remain present. The opeing shall take place at: Office Rural Access and Agricultural Marketing Project (RAAMP) Behind Block D, State Secretariat Complex, Oke Mosan, Abeokuta Ogun State
14The Consultant shall submit a signed and complete EoI comprising the documents and forms in accordance with EoI documents
15An authorized representative of the Consultant shall sign the original submission letters in the required format for EoI submission and shall initial all pages. The authorization shall be in the form of a written power of attorney attached to the EoI Proposal.
16The signed EoI shall be marked “ORIGINAL”, and its two coples marked “COPY-1 and COPY-2” as appropriate. Copies shall be made from the signed original. If there are discrepancies between the original and the copies, the original shall prevail.
17The original and the copies of the EOI submission shall be placed inside of a scaled envelope clearly marked “EOI PROPOSAL”, to provide Consultancy Services for the Preparation of Preliminary Design, Employers requirements, preparation of Bidding Documents and Procurement Support for the Rehabilitation of 500km prioritized rural roads under Design and Build Contract in Ogun State “reference number, name and address of the Consultant, and with a warning” Don not open until 12:00hrs
18The sealed envelopes containing the EoI submission original and copies shall be placed into one outer envelope and sealed. This outer envelope shall bear the submission address, reference number, the name of the assignment, Consultant’s name and the address, and shall be clearly marked “Do not open before date 3rd May, 2018 at 12:00hrs”
19If the envelopes and packages with the EoI are not sealed and marked, the Client will assume no responsibility for the misplacement, loss or premature opening of the EOI.
20   Any submission must be addressed to the following:Office of the State Project CoordinatorRural Access and Agricultural Marketing Project
(RAAMP) Behind Block D, State Secretariat Complex, Oke Mosan, Abeokuta Ogun State
Guidelines for Preparation of Expression of Interest
Following Information shall be submitted using given formats and where no formats are specified, free format can be used.
1Complete name of firm, dates of establishment and type of organization whether individual, proprietorship, partnership, private limited company, public limited company etc. (Annexure I)
2Exact and complete corporate/registered /home office address, business address, telephone numbers, fax numbers, E-mail and cable address. For consultant of foreign registry, indicate if there is any branch office(s) established in Nigeria with details in aforesaid manner, Information is to be furnished by sole applicant or members of JV individually (Annexure I)
3If present firm is the successor to or outgrowth of one or more predecessor firms, fresh name(s) of former entity(ties) and years(s) of their original establishment with details in aforesaid manner. Information is to be furnished by sole applicant or members of JV individually (Annexure I).
4Present a brief narrative description of the firms. Information is to be furnished by sole applicant or members of JV individually (Annexure I)
5List of not more than two (2) principals who may be contacted by this OfficeListed principals must be empowered to speak for him /her or for the firms on policy and contractual matters. Information is to be furnished by sole applicant or members of JV individually, (Annexure I)
6Under this item, indicate financial figures from consultancy business for past five financial years, (Annexure II)
7Organizational strength of consultant and its constituents in case of a JV shall be given (Annexure III)
8Consultant’s experience shall be given under three categories. The first category (A) Conceptual Engineering Design and Bidding Documents preparation for road and/or Detailed Engineering Design and Bidding Documents preparation under design and build contracts (preferred experience) and/or admeasurement-item rate-contracts, (B) Familiarisation in World Bank and Nigerian Government Safeguards Policies; (C) Procurement Support including preparation of Biddings Document including Bill of Engineering Measurement and Evaluation of roads rehabilitation/construction bids/proposal (experience in Design and Build contracts is an advantage). If item B and C above (experiences in safeguards and procurement support) were carried out as part of items A, the consultants may refer to those project in case of a JV applicant, each member has to likewise give the above information. Only those works which are done as prime consultant need to be reported (Annexure IV)
9As many references from employers as the consultant (for each member in case of JV) may choose shall be submitted
10An undertaking for supply of true information shall be given as per Annexure V.

Section – II

Short Listing Criteria

(A)    Annual Turn Over

(i)      Annual turnover of any one of the last three financial years i.e. from 2015-2016, 2016-2017 and 2017-2018 updated to the current financial year shall be more than Nigerian. Naira (NGN)N350,000,000.00 million or equipment of USS814,597,58.00 In case of JV the lead member shall have more than Nigerian Naira (NGN)N150,000,000 million or equipment of USS 488,758.55 of annual turnover (updated) of any one of the last three financial years. This threshold for each other member of JV shall be more than Nigerian Naira (NGN)N95,000,000.00 million or equivalent of USS309,547.08

(ii)     For arriving at updated value, turnover of any financial year shall be multiplied by the enhancement/updating factor corresponding to that year given in the Annexure-II

(B)     Experience

Consultant must have as prime consultant successful experience as follows:

(a)     General Qualifications:

(i)      The Consultant should demonstrate in clear terms, sufficient years in business with core business in similar activities to those under the services; and

(ii)     Profile and information indicating that they have the qualified technical and managerial staff resources; adequate organization including effective management structure and transparent financial reporting

(b)     Experience in Similar Assignments:

(i)      Detailed Concept Design: Demonstrate evidence of similar experiences in detailed concept design and bidding document preparation for rehabilitation/construction of roads and/or detailed engineering design and bidding documents preparation for roads under design and build contracts (preferred experience) and/or admeasurements-item rate-contracts preparation of concept design for design and build in rehabilitation/construction of roads.

(ii)     Environmental and Social Safeguards: Demonstrable familiarization of World Bank and Federal Government of Nigeria (FGN) safeguards policies.

(iii)    Procurement Support: Demonstrable experiences in preparation of Standard Bidding Documents including Bill of Engineering Measurement and Evaluation of roads rehabilitation/construction bids/proposals using Design and Build approach.

(c)      Such Projects must have been completed within last five Calendar years including 2018.

(d)     In cases, experiences of safeguards documents: feasibility study and procurement support were carried out as part of design and bidding documents preparation, consultants may refer to those projects.

(e)      Experience in World Bank and other international multilaleral financing institutions shall be given preference.

(C)    ORGANISATIONAL STRUCTURE AND PERMANENT STAFFING:

(a)      At least 10 years in the business (core business) of engineering design and bidding documents preparation, including experience in developing countries.

(b)     At least 3 no. of permanent Key-Staff.

Annexure-I

Expression of Interest Form for Consulting Engineering Firm or Joint Venture (To be filled up by each of the constituent in case of a Joint Venture)

(1)

ConsultantDate of EstablishmentCountryType of Organization
IndividualPartnershipCorporationOther
Name

(2)     Corporate/ registered Office/ Business Address/Telephone Nos/Cable Address/email address of consultant and its branch offices for consultant (including members in case of JV)

(3)     Consultant’s former name and year of establishment (including that of members in case of JV).

(4)     Narrative description of Consultant firms if any (Use other sheet, if necessary)

(5)     Name of not more two (2) principals who may be contacted with title, telephone number fax number, E-mail address.

Annexure -II

Financial Statement of the last three financial years

S/No.Particular2017-182011-172015-16
1Annual turnover from Consulting businessLead Member
Other member (1)
Other member (2)
2Net ProfitLead Member
Other member (1)
Other member (1)

Notes:

(i)      Values should be duly certified by statutory body like Chartered Accountant or Independent Auditors who are competent to do so as recognized by the State concerned.

(ii)     The amount shall be stated in Nigerian Naira (NGN) or the equipment in USS.

(iii)    For the purpose of short listing, conversion to Nigerian Naira (NGN) shall be based on average of the buying and selling rates of  Central Bank of Nigeria as on the EoI Proposal submission date.

(iv)    In case the exchange rate for any currency is not available as per the provision of this section, then Ogun SPIU reserves the right to use the rate available from an alternative source at its sole discretion.

(v)     Enhancement/Updating Factor:-

S/NoYearEnhancement/Updating factor
12017-181.0
22016-171.1
32015-161.21

Annexure-III

Organizational strength:

NameTotal StrengthEngineers and other professional experts on payroll and having over 15years experienceEngineers and other professional experts continuously on payroll for over 10 yearsEngineers and other professional experts working only in road sectorEngineers and other professional experts havingRemarks
DoctoratesPost GraduatesGraduatesDiploma
MBAOTHERS

Annexure-IV

Details of Experience

Sr No.ProjectsName/YearTypes of services rendered including (A,B,C and D)Cost of the assignment of category A (in US$ equivalent)Cost of the assignment of category B (in US$ equivalent)Cost of the assignment of category C (in US$ equivalent)Client (With complete address, contact person, telephone No., Fax No., and E-mail address)Fee in equivalent of US$ (Applicant’s share in case of JV)Duration in monthsInternational Funding AgencyPercentage completion of assignment as on December 31, 2017
1234567891011
1Sole Consultant or for each of the members in case of JV
(a) Funded by World Bank
(b) Funded by Multilateral bank (other than WB)
(c) Nigeria
(d) Others

Note: Only those assignments shall be considered for which consultant has provided services as lead member in case that work is done by a JV.

Each assignment shall be supported by the following details:

Name of Overall assignment: ……………………………….

Location of Overall assignment: …………………………….

Owner’s Name and Address: ………………………………..

Completion (Actual/Estimated vis-à-vis Stipulated): ……….

Description of Assignment: ………………………………….

Description of Services provided by the firm: ……………

Authorized Signatory

Name of Client

Annexure-V

Undertaking:

I certify that the information in the above Expression of Interest forms is true to the best of my Knowledge. I also understand that any misleading or wrong information will disqualify this application straightaway.

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