LAGOS STATE GOVERNMENT
MINISTRY OF HEALTH
GRANT MANAGEMENT UNIT
EXPRESSION OF INTEREST (EOI) FOR THE ENGAGEMENT OF VENDORS TO PROVIDE CATERING, OFFICE STATIONARIES & CONSUMABLE SUPPLY, ICT REPAIRS, HOTEL, TRAVEL MANAGEMENT, 3RD PARTY LOGISTICS AND INSURANCE PROVISION SERVICES
EOI: LSMH/GMU/EOI/G/07/19
DATE OF ISSUANCE: 8TH AUGUST 2019

BACKGROUND

The Lagos State Ministry of Health (LSMoH) is a Principal Recipient (PR) for Integrated Global Fund Grant comprising of HIV/AIDS, Tuberculosis and Resilient Sustainable Systems for Health (RSSH). As the Principal Recipient, the Ministry of Health is legally responsible for the management of the integrated grant ensuring achievement of the programmatic results and accountability of the grant financial resources.

Subsequently, the Ministry of Health has established the Grant Management Unit (GMU) to work with other implementing units TB, HIV, RSSH) within the Ministry, Sub-Recipients (SRs) and another implementing partner in executing and implementing various programs in compliance with the grant agreement signed between the Global Fund and LSMoH.

The GMU would now like to engage vendors to provide the service detailed in section 2.0 from Q3, 2019 to December 2020

SCOPE OF WORK

LOT 1
 Catering servicesProvide tea break (varieties) & Lunch (varieties) for grant activities at designated venue in Lagos
Provide catering service as required for grant activities on request
Provide catering and eating utensils as may be required for the grant’s catering activities
Timely provision of meals at pre-informed or emergency notifications for catering activities
LOT 2
  Office stationaries & consumablesTo supply stationeries and office consumables requirements for grant activities upon request
To supply printer inks and cartridges for grant activities
LOT 3
 ICT RepairsTo carry-out minor and major repairs on printers, scanners, copiers or any other IT related equipment (inclusive of android tables) as requested
LOT 4
    Hotel servicesProvide hotel accommodation for the grant’s residential trainings/activities at Eti Osa, Amuwo Odofin, Epe, Ikorodu and Badagary LGAs
Provide tea break (varieties) & Lunch (Varieties) as required during training
Provide hall with functions projector, interested service for training
Provide catering and eating utensil as may be required for grant catering activities
LOT 5
    Travel Management ServicesMaking bookings and preparing appropriate itineraries based on the lowest dare and the most direct and convenient routing, processing and  issuance of air tickets and advising on flight schedule changes
To provide information on flight availability and timetable on requests
To provide guaranteed ticket delivery to GMU office at no extra cost
LOT 6
           3rd party logistics service scope of workProvide distribution and transit warehousing services for pharmaceutical produce (medicines, laboratory consumables and reagents)
Provide distribution services for durable and non-durable in vitro diagnostic produce, microscopes and imaging equipment
Provide distribution services for long lasting insecticidal treated nets; and consumables/single use health produces including condoms, insecticides, therapeutic nutritional support, general laboratory assets, injection syringes and other laboratory commodities
Provide distribution services for non-health produces including but not limited to Information Technology and Communication devices (ICTD) and Delta Management Tools such as LMIS and NHMIS tools, program guideline, registers etc.
Movement of samples of biological nature both cold and non-chain
Provide any other distribution services as required by the grant
Lot 7
Insurance Provision Scope of WorkProvide comprehensive/all risks insurance cover for all grants procured assets
Carry out yearly valuation of all grants assets
Shall make available insurance cover within 48hours upon delivery of any grant assets
To give a minimum of one month notification prior to expiry of insurance
Periodic evaluation of the insurance schemes to determine adequately.

GENERAL QUALIFICATION REQUIREMENTS FROM INTEREST PARTIES

  • Evidence of Registration with Corporation Affairs Commission (CAC) with inclusion of certificate of Incorporation and Articles of Association
  • Company profile and organizational structure with full name of organization and contact person, postal address, telephone/fax numbers, and  e-mail address
  • Evidence of company tax clearance for the last 3 years (2016-2018)
  • Audited Financial statements of the company for the 3 years (2016-2018)
  • Evidence of available financing and/or access to credit line
  • Verifiable evidence of 5similiar experience (within a minimum of 3 years) with government, private, or non-governmental organizations. ) (These should include evidence of satisfactory completion or progress for each experience indicated)

SPECIFIC TECHNICAL EVALUATION CRITERIA

– FOR CATERING SERVICES ONLY

  • Evidence of relevant certificate and/or association affiliated with food safety such as personal Hygiene regulations systems (HR), Hazard Analysis Critical control Points (HACCP) system of food handling, etc.
  • List of key catering staff relevant qualification/certificate (minimum of 2 ), attached copies of certificate or training as well as medical certification

– FOR OFFICES STATIONERIES & CONSUMABLE ONLY

  • Evidence of partnership/distributionship/dealership in stationeries ad office consumables such as computer printers inks, carriages, toners from major manufacturers and or in-country representative of the manufacturers
  • Availability of maintenance technicians (in Lagos) for installation and other after-sales services

– FOR ICT REPAIRS

  • Evidence of organization’s relevant certification in the repairs of Information Technology and Communication Devices (ICTD) – computer laptops, mobile android tablets, printers, photocopies etc.
  • List of key technicians and their relevant training/certifications

– FOR HOTEL SERVICES

  • Evidence of license ship by Nigerian Tourism Development Corporation (NTDC)or Lagos State Hotel Licensing Authority (LSHLA) or any other applicable license
  • Evidence of relevant certification and/or association affiliated with hotel management, safety such as personal Hygiene regulations systems (PHR), Hazard Analysis Critical Control Points 90HACCP) systems of food handling, etc.
  • List of key catering staff with relevant qualification/certification (minimum of 2) and their respective qualifications. Attached copies of certification/training as well as medical certification

– FOR TRAVEL MANAGEMENT SERVICES

  • Verifiable evidence of having successfully completed 5 similar assignments over a minimum of 3 years
  • Capacity to be able t0 facilitate a confirmed fight reservation for the most suitable fight route and price, as well as the respective ticket issuance on 24/7 hours and 365 days functionality
  • Organization must be IATA accredited
  • Evidence of current IATA registration with IATA code

– FOR 3RD PARTY LOGISTICS SERVICES

  • The CV of key personnel (including that of the Pharmacist who will supervise the distribution rounds of applying to distribute medical terms)
  • Verifiable evidence of presence or work exercise in Lagos State
  • List and description with pictures capturing the numbers plate of prosed vehicles and/or motorbikes for use in distribution
  • Availability of a transit warehouse in Lagos State
  • Copy of valid goods in transit/comparable insurance worth not less than 50 million naira
  • Copy of 2018 registration license of the Pharmacist and Superintendent Pharmacist as applicable

– FOR INSURANCE PROVISION

  • Statutory license/registration with National Insurance Commission (NAICOM)
  • Capital base (Financial strength)

SUBMISSION OF EXPRESSION OF INTEREST

The EOI documents should include:

An original copy and two copy (2) other copies of expression of Interest which shall be delivered in a sealed envelope clearly marked:

EOI Catering Service or EOI Stationeries Office Consumables or EOI ICT repairs of EOI Hotel service of EOI Travel Management Service or EOI 3rd Party Logistics Services or EOI Insurance Provision Services

DELIVERY ADDRESS:

The Coordinator
Grant Management Unit LSMOH
GMU Office, Florin Coker Staff Clinic
The Secretariat
Alausa, Ikeja
Lagos, Nigeria

  • EOIs should be delivered to the above stated address between the hours of 8:00am to 5:00om Nigerian time from Thursday 8th August 2019 to 12:00 noon Thursday 5th September, 2019

ADDITIONAL INFORMATION

  • Please note that the submission of these documents in response to this invitation shall not entitle any of the interested parties any claims against LASG/LSMOH/Global Fund
  • All cost incurred by respondent as a result of this invitation and any subsequent request for information shall be for the respondents’ account only
  • Site visits/sample of items to be supplied may be required
  • All requests for clarification should be directed to the Procurement and Supply Chain Officer via email at gmulsmoh@gmail.com on or before 12:00 hours Wednesday 4th September, 2019.

NB: Successful bidder shall be required to register with the Lagos public Procurement Agency (PPA) on Notification.

SIGNED
COORDINATOR
GF GRANT MANAGEMENT UNIT
LAGOS STATE MINISTRY OF HEALTH

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