Request for Expression of Interest

DATE: 27/03/2019                                                     FROM: Malaria Consortium Abuja

CONTACT: No 2 Buchanan Close off Buchanan Street, Close to Banex Plaza, Wuse 2 Abuja Nigeria.

Re: Request for Expression of Interest for firms or institutions to conduct mapping of hard to-reach communities and service readiness assessment of PPMVs, PHCs and referral health facilities in hard-to-reach communities in Kano, Lagos and Kaduna States under the DFID funded SUNMAP2 programme and baseline assessment for ICCM intervention.

Malaria Consortium is one of the world’s leading non-profit organizations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organizations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organization works to improve not only the health of the individual, but also the capacity of National health systems, which helps to relieve poverty and support improved economic prosperity.

Malaria Consortium is implementing the DFID funded Support to national malaria programme (SuNMaP 2) project in 6 states of Nigeria namely- Kaduna, Katsina, Kano, Jigawa, Yobe and Lagos. The purpose of the project is to improve the planning, financing and delivery of sustainable and replicable pro poor services for malaria in supported states. The service delivery component of the programme aims to provide more efficient and equitable malaria prevention and treatment not only at the health facility level, but also at the community level.

Recognizing the need to increase universal access to malaria diagnosis and treatment for children under the age of five living in hard-to-reach and marginalized communities, SUNMAP2 will implement integrated community case management of childhood illnesses, focusing on malaria, diarrhoea and cough/difficulty with breathing. The approach will include identification, training, supervision and mentoring of community-oriented resource persons (CORPs) in iCCM-eligible communities in both the public and private sectors of selected states supported by the programme. SUNMAP2 will support the government and other stakeholders, including the National Association of Private Patent Medical (NAPPMED), to introduce iCCM and improve the quality of care provided by PPMVs in hard to reach areas.

SUNMAP2 will focus on promoting equitable access quality child health services in hard-to-reach and disadvantaged communities deemed eligible for iCCM in Kaduna and Kano states. In Kaduna state, UNICEF is supporting 12 LGAs with iCCM services leaving a gap in the remaining 11 LGAs. There is currently no iCCM intervention in Kano state and though there are HTR communities in the state, there is limited documentation about the exact location and circumstances of these HTR communities. SUNMAP2 will also harness the opportunities existing in the private sector to expand access to quality services in Lagos and Kano states. In order to identify and select HTR communities based on definitions provided in the national iCCM guidelines as well as identify PPMVs in those communities, there is need to carry out a GIS mapping of these sites. Additionally, there is need to provide baseline information on knowledge, attitudes and practices (KAP) regarding malaria, diarrhoea and cough in these communities prior to deployment of iCCM in the states for future assessment of success or otherwise for the programme.

This EOI focuses on engaging a reputable firm to conduct the mapping of hard to reach communities to achieve the following objectives:

1. Capture geo-spatial data points to Identify and map hard-to-reach (HTR) communities (more than 5 km from the nearest functional health facility) across selected LGAs using GIS tools (selected based on a distance and/or time criteria).

2. Identify and map nearest functional health facility to the HTR communities.

3. Identify and map the nearest referral health facilities to the HTR communities.

4. Determine health facility readiness to provide child health services

a PHCs to provide support to CORPs in terms of supervision and mentoring

b Referral health facilities to provide secondary level care to referred sick children with severe disease.

5. Determine service availability and readiness among PPMV outlets in hard-to-reach communities

a Identify and map PPMV outlets,

b determine PPMV profiles (registered, not registered, trained or not etc)

c. assess site readiness to provide child health services.

6. Collect baseline information regarding malaria, diarrhoea and cough

a Assess the health seeking patterns and treatment options available for children with suspected history of malaria, diarrhoea and pneumonia at household level.

b Determine the knowledge, attitudes and practices related to malaria, diarrhoea and pneumonia among caregivers in iCCM-eligible communities

Methodology

The firm selected for this assignment will be expected to develop a detailed protocol for the mapping and assessment of HTR communities, PPMVs and health facilities. This process will be carried out in collaboration with the SMOH and PCN as appropriate and will be guided by the national iCCM guidelines. A separate protocol will also be developed for the baseline assessment for iCCM intervention. Data collections tools will also be developed/adapted and data collection personnel trained on the tools before field work.

For mapping and assessment of HTR communities, PPMVs and health facilities, the first step will be to identify HTR LGAs among the list provided for the three states. This will be guided by agreed criteria for designation of HTR and triangulating available sources of information e.g. EPI list of HTR communities where available in the states. All PHCs and settlements/communities in the eligible LGAs will be listed and mapped to identify communities falling outside 5km radius of any ‘functional’ PHC which will be considered HTR (or if other criteria apply as provided in the iCCM guidelines) and mapped as such.

Once data collection has been done and a preliminary list of HTR communities and PPMVs in those areas is generated, there will be a validation meeting with all relevant stakeholders to validate the list from which intervention communities, volunteers and PPMVs will be selected. The baseline assessment will then be conducted in iCCM-eligible communities identified in Kano and Kaduna state. A sample of households with children with a recent history of illness due to malaria, diarrhoea or suspected pneumonia will be taken from ICCM eligible population. Caregivers of children who were sick with diarrhoea and/or fever and/or cough with rapid breathing in the past two weeks will be interviewed.

Specifically, the firm shall

· Develop protocol and tools for the mapping and service availability and readiness assessment and a separate protocol for the baseline assessment for ICCM implementation.

 · Develop data analysis plans for mapping and baseline assessment.

· Capture geo-spatial data points to Identify and map HTR communities (more than 5 km from the nearest functional health facility) across selected LGAs.

· Identify and map nearest functional health facility to the HTR communities.

· Identify and map the nearest referral health facilities to the HTR communities.

· Determine the readiness of PHCs in HTR communities to provide support to CORPs in terms of supervision and mentoring.

· Assess the readiness of the nearest referral health facilities to each HTR community to provide secondary level care to referred sick children with severe disease.

· Identify and map PPMV outlets in hard-to-reach communities

· Determine service availability and readiness among PPMV outlets in hard-to-reach communities.

· Assess PPMV profiles (registered, not registered, trained or not etc)

Scope

To make more informed decisions on communities and PPMV outlets to support, SUNMAP2 in collaboration with the SMOHs, SPHCDA, PCN and other partners, will map hard-to-reach communities, PPMVs, PHCs and referral health facilities using Geographic Information System (GIS) tools. There will also be rapid assessments of referral health centers, PHCs and PPMV outlets to assess their readiness to provide quality child health services.

Objectives 1-5 will be carried out in selected LGAs in Kano state (HTR LGAs and identied in consultation with the state), Objective 5 only shall be carried out in all LGAs in Lagos State and Objectives 1-4 will be carried out in 11 LGAs (or selected LGAs designated as HTR by the state) in Kaduna state (complementary to UNICEF’s support to iCCM in the remaining LGAs). Objective 6 will be carried out in Kano and Kaduna.

The table below details the LGAs to be covered in Kaduna.

Table 1: List of LGAs to be covered in Kaduna state

S/No LGA name
1 Chikun
2 Jaba
3 Jema’a
4 Kaduna North
5 kaduna South
6 Kagarko
7 Kaura
8 Kuban
9 Makarfi
10 Sabon Gari
11 Sanga

Request

Malaria Consortium is inviting confidential written expression of interests from qualified organizations/firms. If you are interested in this opportunity, your firm / institution is invited to submit by e-mail a short proposal including a detailed financial proposal and a narrative explanation of the necessary resources, as well as proof of previous experience in similar exercises, supplemented by relevant references. The narrative should be no longer than three (5) pages. Please send e- copy of your narrative and financial / budget proposals to   tenders@malariaconsortium.org

by close of business on 17th April, 2019.

Selection will be evaluated on quality, cost, business issues, appropriate technical and support capacity, and the overall ability to best meet the needs of the project.

Malaria Consortium

Malaria Consortium is committed to fair and competitive procurement processes, and all expression of interests received will be considered confidential, and will not be shared with other bidders.

· Any inappropriate action to influence the award including personal incentives to Malaria Consortium staff is prohibited.

· Any discounts or cost reductions must be included in the original quote to be considered.

For more information or question(s), you can send it as an email to:

tenders@malariaconsortium.org                                                         before close of business on Wednesday 17th April, 2019.

Thank you for your review of this information. We look forward to hearing from you.

ANNEX:

Malaria Consortium –

Pre-qualification Subissions Document

About you and your bid?

Category applied for  
Company Name  
Company Address and Contact  
Your Name (the person filling the form)  
Please state clearly any relationships you may have with staff? Friends/Family/Business partners etc. (Failure to name such relationships will invalidate this bid.)  

About Your Company

How long has the company been formed?  
Is the Business incorporated?  
Please enclose details of the company bank account if you have one.  
Please give the names of the company owners?  

About your experience/skills providing these goods/services?

What experience do you have of supplying this items/service previously? Give details
Have you provided similar service to other NGO’s in Nigeria? Who? /What kind of Service? Attach proof
Have you provided services to Malaria Consortium? Please give a brief summary
What expertise do you have concerning the items/service you are bidding to supply?     Do you hold any relevant qualifications in this area?
Standard payment terms: 7 days payment after delivery Is this acceptable to you?
Is it acceptable for us to visit your office/premises?
Give name of 2 business referees and detail of business undertaken? (Someone you have supplied goods / provided service to in the last year, preferably work of a similar nature)
Signature, Date and Company Stamp

KINDLY INCLUDE THE FOLLOWING DOCUMENTS:

· EVIDENCE OF CERTIFICATE OF INCORPORATION

· EVIDENCE OF A COMPANY ACCOUNT

· TAX IDENTIFICATION NUMBER

· SAMPLES WHERE APPLICABLE.

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