SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS
A. Malaria Consortium
Malaria Consortium is one of the world’s leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.
Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality.
1. Administrative Information
1.1. It is the intent of this RFP to secure competitive proposals for the provision of Vehicle Rental for LLIN campaign in Yobe State
1.2. Vendors shall submit sealed bids addressed to:
Malaria Consortium Nigeria
Attention: Country Officer Manager
2 Buchanan Close, off Buchanan Crescent,
Tel: +234 8037031690.
Bids can also be submitted in softcopy to firstname.lastname@example.org with the following reference in the subject: ‘MC-NG-YOBE-017-Vehicle Rental’ 1.3. Bids must be received by Wednesday 24th April 2019 at 10:00 am. Bids submitted after the deadline will NOT be accepted.
1.4. Questions must be sent by email to email@example.com with the following bid reference in the subject: “MC-NG-YOBE-017-Vehicle Rental’– Question”
1.5. Malaria Consortium shall notify the winning bidders in writing within ten working days of the bid decision. Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor.
1.6. The submitted proposal shall include the following information. Failure to supply all requested information or comply with the specified formats will disqualify the bidder from consideration.
o Signature to confirm compliance with Malaria Consortiums Policies (section 5)
o Copy of business registration documents (proof of legal operation in Nigeria).
o Bank reference for previous 2017 (letter of sound financial standing)
o Bidder capacity and pricing Proposal based on the details provided in this RFP, to include Bidder experience in Car Hire services
§ Bidder experience with Car Hire services in Yobe state or to International NonGovernmental Organisations.
§ Bidder capacity to deliver the required Vehicle Rental services, including outlining any and all services that will be sublet. The selected vendor for this RFP must provide the vehicle rental services through the locals for easy understanding of the terrain and smooth access to all locations. Total proposed cost of Vehicle rental services for full day to all the seventeen (17) LGAs in Yobe.
1.7. Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium, and is not bound to accept the lowest priced bid submitted.
1.8. Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest.
1.9. The award criteria shall be based on the proposal’s overall response and “value for money” while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees.
1.10. The successful vendor(s) shall receive a contract for the period of the services required, which can be extended upon agreement of both parties.
1.11. The language for communications and required documents is English.
Bids must be received by Wednesday 24th April 2019 at 10:00 am. Bids submitted after the deadline will NOT be accepted.