REQUEST FOR QUOTATION (RFQ)
REFERENCE: MARTIN LUTHER AGWAI INTERNATIONAL LEADERSHIP AND PEACEKEEPING CENTRE – MLAILPKC/WIFI EXTENTION AND WINDOWS SERVER, PROVISION OF ALTERNATIVE SOURCE OF ENERGY – 21KW INVERTER AND SOLAR HYBRID SOLUTION FOR THE COMMANDANT SUB-OFFICE/CLASSROOM AND 5KW POWER PLUS SOLAR HYBRID INVERTER SOLUTION FOR ACCOMMODATION CENTER TO MLAILPKC, JAJI KADUNA STATE.

We kindly request you to submit your quotation for MLAILPKC/WIFI EXTENTION AND WINDOWS SERVER, PROVISION OF ALTERNATIVE SOURCE OF ENERGY – 21KW INVERTER AND SOLAR HYBRID SOLUTION FOR THE COMMANDANT SUB- OFFICE/CLASSROOM AND 5KW POWER PLUS SOLAR HYBRID INVERTER SOLUTION FOR ACCOMMODATION CENTER TO MLAILPKC, JAJI KADUNA STATE as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the guidelines at Annex 2.

Please take note of the following requirements and conditions pertaining to the execution of the above-mentioned Request:

Delivery TermsRequest will be executed at MLAILPKC JAJI KADUNA STATE.
Exact Address of Execution LocationMartin Luther Agwai International Leadership and Peacekeeping Centre (MLAILPKC) Jaji Military Cantonment Jaji Kaduna
Latest Expected Delivery Date and TimeThree weeks from the award of the contract Time: 12:30PM
Delivery ScheduleNot required
Mode of TransportAt your discretion
PreferredCurrency of QuotationNaira
Value Added Tax on Price QuotationMust be exclusive of VAT and other applicable indirect taxes
Deadline for the Submission of QuotationClose of Business, Friday 19 July, 2019
All documentations, including catalogs, instructions and operating manuals, shall be in this languageEnglish
Documents to be submittedLatest Business Registration Certificate:
Period of Validity of Quotes starting the Submission Date30 days
Payment Terms20% upfront and the balance upon completion of the projects
Evaluation CriteriaTechnical responsiveness/Full compliance to requirements and lowest price
Full acceptance of the Contract General Terms and Conditions
MLAILPKC will award to:One or More contractor
Type of Contract to be SignedSupply and Installation
Special conditions of ContractCancellation of Contract if the delivery/completion is delayed by One week
Conditions for Release of PaymentPassing Inspection-Quality and Quantity Written Acceptance of Goods/Delivery note based on full compliance with RFQ requirements
Annexes to this RFQSpecifications of the Goods Required (Annex 1)Guidelines for Submission of Quotation (Annex 2)
Contact for Inquiries (email inquiries only)mlailpkcjaji@gmail.comAny delay in MLAILPKC’s response shall not be used as a reason for extending the deadline for submission, unless MLAILPKC determines that such an extension is necessary and communicates a new deadline to the Proposers.

Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of MLAILPKC requirements.

The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected.

Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by MLAILPKC. The unit price shall prevail and the total price shall be corrected. If the contractor does not accept the final price based on MLAILPKC’s re-computation and correction of errors, its quotation will be rejected.

After MLAILPKC has identified the lowest price offer, MLAILPKC reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than MLAILPKC’s own estimated cost if sourced from its own freight forwarderand Insurance provider.

At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by MLAILPKC after it has received the quotation. At the time of award of Contract, MLAILPKC reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.

Any contract that will be awarded as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of MLAILPKC.

Thank you and we look forward to receiving your quotation.

Sincerely yours,

IsmailaSule

Lieutenant Colonel

ANNEX 1

WIFI EXTENTION AND WINDOWS SERVER
Hp Desktop Core i3,4GB RAM, 500GB HDD, Windows 10 Professional20
4GB Internet Subscription for One Year12
Cat 6 Shielded Cable1
Router for Hosted Use1
POE (Power Over Ethernet)1
Windows 12 Server1
Installation Deployment and Extension of Wi-fi Services
Installation of CCTV
ARITAHB16 CH1
AT/B HARD DRIVE (H.D.0)1
ARIT AND 3MP 0UT/D00R CAMERA16
18CH CENTRAL POWER UNIT1
RG 59 CAMERA CABLE WITH POWER6 COIL
20MMKAWOPVC PIPE10 BUNDLES
50X50 TRUNKING PVC PIPE8
BRC CONNECTION35
POWER PLUGS20
MONITOR 32″1
LABOUR CHARGE

PROVISION OF ALTERNATIVE SOURCE OF ENERGY – SOLAR POWER- 21KW Xantrex Inverter and Solar Hybrid Solution the Commandant Sub Office/Classrooms

XW7048Schneider Electric Conext Inverter/Charger7000W-48V DC, Inverter/Charger Schneider Electric Conext Inverter/Charger with in-built isolation transformer, 10A- 160A Adjustable Charging Current3
12V/210AHBattery12V/200Ah AGM Deep Cycle Industrial Battery (GASTON/EQUIVALENT) Battery Rack to support 16pcs24
Metal FabricatedBattery rack12V/200AH Batteries. (Metal Fabricated, Pot galvanize steel including all the metal connection between batteries)2
MNBCMBattery MonitorMidnite Battery Monitor2
100AMPSGear Switch(100AM PS) HARVELLS/ABB/MEM1
100AMPSChange over Switch(100 AMPS) HARVELLS/ABB/MEM1
250AMPSDC DisconnectMidnite made in USA2
Cabling(Inverter power cable 4xl6mm2; Flex 4 Cores & battery interconnection cables 50m single core flex110
Labour and Professional Fee
Transport and delivery

SOLAR COMPONENT

SPM-270PSolar PV Module270-24V Solar PV’s modules site 1508x808x50mm, with 1M cable and MC-4 Connector54
12/24/48VSolar Charge Controller(60 AMP MPPT Schneider Electric High Voltage Solar Chare Controller)3
Metallic FabricationSolar PV Support StructureSolar PV Support Structure for 72pcs 270W panels, pot galvanize steel, 10-degree, ground installation, front height 300mm, level 11 wind resistance, options: roof or carport installationLot
CablingsSolar PV Combiner BoxJunction box for combining solar PV array4
Solar PV Transmission CableSolar PV transmission cable (16mm2) flex120
Solar PV Interconnection CableSolar PV interconnection cable (lxlOmm2)150
Power Cable(4 x 16mm2)25
70mm Battery Interconnection Cable25
Thunder Arrestor/Comprehensive Earthing1
Whole systems test fees, packing1
Labour and Professional Fee
Transport and delivery

Inverter Solution for the Accommodation Center

5KW Power Plus Solar Hybrid Inverter SolutionBattery12V/200Ah Deep Cycle Maintenance Free Battery.16
Cabling(4xl6mm2); Flex-(4 Cores) & Battery Interconnection cables (lugs).25
Solar Panel270W-24V32
Solar PV Combiner Box2
Charge ControllerMPPT2
Solar PV Transmission Cables16mm260
Support StructureLot
Solar Interconnection Cables16m m250
Labour and Professional Fees

Projectors and Uninterrupted Power Supply

NEC PROJECTOR2
APC UPS1.5KVA4
Installation/Logistics
Inverter For CCTV2KVA INVERTER1
BATTERY200A (AGM)2
4MM NACAC0 CANLE1 COIL

ANNEX 2

GUIDELINES

When preparing your Quotation, please be guided by the following guidelines:

  1. Quotations must be submitted on or before Close of Business of 19 July, 2019 at mlailpkcjaji@gmail.com with subject of email as MLAILPKC/WIFI EXTENTION AND WINDOWS SERVER, PROVISION OF ALTERNATIVE SOURCE OF ENERGY • SOLAR POWER AND 5KW POWER PLUS SOLAR HYBRID INVERTER SOLUTION TO ACCOMMODATION TO MLAILPKC, JAJI KADUNA.
  2. Quotation submitted by email must be virus-free and no more than 4 email transmissions to mlailpkcjaji@gmail.com.
  3. Quotation should be in two envelops (Technical and Financial) and or in mails.
  4. It shall remain your responsibility to ensure that your Quotation reaches the address above on or before the deadline. Quotations that are received by MLAILPKC after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format.

Eligibility criteria

  • Bidders must be a legally registered entity and should include their Certificate of Incorporation/ Business Registration.
  • Bidders must include their Current Tax Clearance Certificate.
  • Quality Certificate and/or other similar certificates, accreditations, awards and citations received by the Bidder, if any, should be included.
  • Bidders must not be suspended, nor debarred, nor otherwise identified as ineligible by any UN Organization or any other international organization.
  • Bidders must not be declared bankruptcy, is not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action that could impair its operations in the foreseeable future.
  • Bidders must not have history of non-performance of a contract for the last 3 years.
  • Bidders must not have consistent history of court/arbitral award decisions for the last 3 years.

MLAILPKC is not bound to accept any quotation nor award the contract nor be responsible for any costs associated with a bidder’s preparation and submission of a Quotation regardless of the outcome or the manner of conducting the selection process.

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