(Established under the Nigerian Maritime Administration and Safety Agency Act, 2007)
Maritime House: 4 Burma Road, Apapa, P.M.B. 12861, Lagos.
INVITATION TO TENDER/EXPRESSION OF INTEREST AND INVITATION FOR PRE-QUALIFICATION
The Nigerian Maritime Administration and Safety Agency (NIMASA), a Parastatal of the Federal Ministry of Transportation in compliance with the Public Procurement Act (PPA) 2007, invites reputable Contractors/Firms/Companies with proven records of accomplishment to express interest for the under-listed projects appropriated in the Agency’s 2018 Budget.
- SCOPE OF WORKS/SUPPLIES/SERVICES
PROJECT TITLE: INVITATION TO TENDER
LOT – 1 REMODELING OF THE CONTROL ROOM FOR THE INTEGRATED NATIONAL SECURITY AND WATERWAY PROTECTION INFRASTRUCTURE
LOT – 2 PRINTING OF LETTER HEAD PAPERS
LOT – 3 REMODELING AND FURNISHING OF MARINE POLLUTION LABORATORY
LOT – 4 PROVISION OF ARCHIVE OPERATIONS AND SERVICES
LOT – 5 PROCUREMENT, INSTALLATION AND DEPOLYMENT OF ARGO FLOATS FOR OCEAN OBSERVATIONS/INTEGRATION INTO MSI PORTAL
LOT – 6 PRINTING OF THE AGENCY’S 2017 ANNUAL REPORT
LOT – 7 DESIGN AND INSTALLATION OF COMNAV NAVIGATION SYSTEM ON AGENCY’S BOATS AND KIRIKIRI JETTY FACILITIES
LOT – 8 DESIGN AND INSTALLATION OF EATON MARINE GLOBAL POSITIONING SYSTEM (GPS) ON NIMASA BOATS
LOT – 9 PROCUREMENT AND INSTALLATION OF MARINE SHAFT LINE SYSTEM ON AGENCY BOATS
LOT – 10 GEOPHYSICAL AND METROCEAN STUDIES AT APPROACHES FOR DATA INTEGRATION AND ESTABLISHMENT OF NIMASA MARITIME INFORMATION SYSTEM
LOT – 11 DEVELOPMENT OF HYDROGRAPHIC, NAUTICAL CARTOGRAPHIC AND BATHMETRIC MAPPING DATABASE IN NIGERIA’S WATERS AT WESTERN ZONE
LOT – 12 DEVELOPMENT OF HYDROGRAPHIC, NAUTICAL CARTOGRAPHIC AND BATHMETRIC MAPPING DATABASE IN NIGERIA’S WATERS AT EASTERN ZONE
LOT – 13 DEVELOPMENT OF HYDROGRAPHIC, NAUTICAL CARTOGRAPHIC AND BATHMETRIC MAPPING DATABASE IN NIGERIA’S WATERS AT CENTRAL ZONE
PROJECT TITLE: EXPRESSION OF INTEREST
LOT – 14 CONSULTANCY FOR THE PROVISION OF ORACLE ANALYTICALS & BUSINESS
LOT – 15 CONSULTANCY FOR THE PROVISION OF ACCOUNTANCY SERVICES
PROJECT TITLE: INVITATION FOR PRE-QUALIFICATION
LOT – 16 SHORE PROTECTIONS/SAND FILLING & RETAINING WALL FOR NIMASA OFFICE IN BONNY
- ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit the following documents:
i. Certificate of Incorporation with Corporate Affairs Commission (CAC) including Certified True Copy of Form CAC7 and CAC 2.1
ii. Copy of company’s Income Tax Clearance Certificate for the last three years (2015, 2016 & 2017) valid till 31st December, 2018 with minimum average annual turnover of N50 Million.
iii. Evidence of current Pension Compliance Certificate valid till 31st December, 2018.
iv. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2018.
v. Evidence of Registration on the National Database of Contractors, Consultants and Service Providers by submission of valid Interim Registration Report (IRR) expiring 01/1/2019 or valid Certificate issued by Bureau of Public Procurement (BPP).
vi. Evidence of current Nigerian Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2018.
vii. A sworn affidavit disclosing whether or not any officer of the relevant committees Nigerian Maritime Administration and Safety Agency (NIMASA) or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
That none of the company’s director has been convicted in any law court for any criminal offence including fraud and financial impropriety; and
That the company is not in receivership, bankrupt or insolvent.
viii. Audited annual financial report of the company for the last three years (2015, 2016 & 2017);
ix. Proof of Technical and operational capability showing number of years in similar and/or particular assignment by providing documentary evidence of at least three (3) similar jobs successfully executed/on-going within the last five (5) years (e.g. Letter of Award, Job completion certificate etc.);
x. Evidence of accreditation/registration with relevant professional body;
xi. List of Company’s personnel with photocopies of their professional certificates;
xii. Company’s Health, Safety and Environment (HSE) policy.
xiii. All documents for submission must be transmitted with a covering/forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Numbers (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Firm;
xiv. Evidence of partnership agreement from OEM to cover service in Nigeria for Lot 7 & 8.
- COLLECTION TO TENDER DOCUMENTS (LOTS 1 – 13)
Prospective Bidders for lot 1 – 13 are requested to collect Bid Documents from the office of the Head Procurement, 5th Floor, Maritime House No.4 Burma Road, Apapa, Lagos, upon presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira (10,000.00) only per Lot. Payment shall be made to NIMASA’s remita account in any reputable commercial bank in Nigeria. After payment, Teller shall be taken to the NIMASA Revenue Unit for issuance of receipt for collection of Bidding Document.
- SUBMISSION OF TENDER DOCUMENTS (LOTS 1 – 13)
Technical documents shall be enclosed in a separate envelope (marked Technical) and Financial Bid in another envelope (marked Financial). The two separate envelopes shall be enclosed in one sealed outer envelope clearly marked “INVITATION TO TENDER” stating the “Lot No.”, company name and the “Project Title”. The technical bid and the financial bid shall be submitted in duplicate on or before 11:00am on Tuesday, 12th March, 2019 to the address below:
The Head Procurement, 5th Floor, Nigerian Maritime Administration and Safety Agency, No.4 Burma Road, Apapa, Lagos.
Submission on the last day shall be done at the BID OPENING Venue. Late submission will be returned unopened.
- OPENING OF TENDER DOCUMENT (LOTS 1 – 13)
Only Technical bids shall be opened immediately after the closing deadline at 11:00am on Tuesday, 12th March, 2019 in the NIMASA Head Office, No.4 Burma Road, Apapa, Lagos, while the financial bids shall be kept unopened. Bidders or their representatives, relevant Professional Bodies and Non-Governmental Organizations (NGOs) are invited to witness the opening exercise and shall register evidencing their attendance on the date of the bid opening. Only prequalified bidders will be invited at a later date for financial bids opening, while the financial bid of unsuccessful bidders will be returned unopened.
- EXPRESSION OF INTEREST (LOT 14 & 15)
All EOI with supporting documents (ORIGINAL AND DUPLICATE) neatly packaged in sealed envelope, stating Expression of Interest shall be submitted to the office of Head Procurement on or before 11:00am on Tuesday, 12th February, 2019. Late submission will be returned unopened.
- INVITATION FOR PRE-QUALIFICATION (LOT 16)
All Technical bids (Invitation for Pre-qualification) with supporting documents (ORIGINAL AND DUPLICATE) neatly packaged in sealed envelope, stating Invitation for Pre-qualification, shall be submitted to the office of Head Procurement on or before 11:00am on Tuesday, 19th February, 2019. Late submission will be returned unopened.
- OPENING OF EXPRESSION OF INTEREST/INVITATION FOR PRE-QUALIFICATION DOCUMENTS (LOTS 14 – 16)
Submitted EOI/Prequalification documents shall be opened immediately after the deadlines for submission at 11:00am on Tuesday, 12th February, 2019 and 11:00am on Tuesday, 19th February, 2019 respectively, at NIMASA Head Office, No.4 Burma Road, Apapa, Lagos. Late submission will be returned un-opened.
All pre-qualified bidders for the projects under EOI/Invitation for Pre-qualification shall be contacted at a later date for collection of Request for Proposal/Tender documents.
Enquiries regarding this advertisement should be directed to the Office of the Head Procurement, 5th Floor, the Nigerian Maritime Administration and Safety Agency (NIMASA), No.4 Burma Road, Apapa, Lagos, or through the following telephone numbers during official hours (9am – 5pm) only: 08153860922 & 08062691690.
i. The document should be arranged in the order listed at 3.0 and above and clearly separated by dividers;
ii. Failure to submit all the general requirement documents stated above may lead to the disqualification of the Bid;
iii. Note that payment of Tender fee is not required at this stage for Lot14 – 16;
iv. All CAC, PENCOM, ITF, NSITF and Tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC), Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission (PENCOM) and other relevant bodies for verification;
v. Margin of preference will be accorded to local goods and services. Details are as contained in the Standard Bidding Document (SBD);
vi. This notice shall not be construed to be a commitment on the part of the Nigerian Administration Maritime and Safety Agency to award any form of these contract to any respondent nor shall it entitle any Company/Firm submitting documents to claim any indemnity from the Agency;
vii. Bid document shall be submitted in person and not through post. Any bid submitted through post shall not be accepted;
viii. Bidders shall be responsible for all costs in preparation and submission of Bid.
ix. Bidders are advised to read this solicitation carefully as failure to follow instructions may lead to rejection of bid;