NIGERIAN MARITIME ADMINISTRATION AND SAFETY AGENCY (NIMASA)
MARITIME HOUSE: 4 BURMA ROAD, APAPA, P.M.B. 12861, LAGOS.
EMAIL: procurement@nimasa.gov.ng
WEBSITE: www.nimasa.gov.ng
PROC. 04/19/SN01
INVITATION TO TENDER/EXPRESSION OF INTEREST
DEADLINE: Wednesday, 8th May, 2019

1.0 INTRODUCTION
The Nigerian Maritime Administration and Safety Agency (NIMASA), a Parastatal of the Federal Ministry of Transportation in compliance with the Public Procurement Act (PPA) 2007, invites reputable contractor/firms/ companies with proven records of accomplishment to express Interest/tender for the under-listed projects appropriated in the Agency’s 2018 Budget:

2.0 SCOPE OF WORKS/SUPPLIES/SERVICES

PROJECT TITLE:INVITATION TO TENDER
LOT-1Remodelling of Block of 4 Units Flats At No.20 Harbour Road Port Harcourt
LOT-2Supply and Installation of Furniture At Apapa Port Office
LOT-3Erecting of Collapse Fence At NSTC Temporary Site, Okoloba
LOT-4Supply of Furniture At Western Zone, 88 Marine Road. Apapa, Lagos
LOT-5Provision of Emergency Backup Online Inverter System For 6th Floor NIMASA Head Office Building
LOT-6Renovation of NIMASA Outstation, Onne Office
LOT-7Supply and Installation of Mobile Shelving System
LOT-8Procurement and Installation of Solar Street Lights in Host Communities At Eastern Zone
LOT-9Procurement and Installation of Solar Street Lights in Host Communities At Western Zone
LOT-10Procurement and Installation of Solar Street Lights in Host Communities At Central Zone
LOT-11Provision of Medical Consumable in Host Communities At Eastern Zone
LOT-12Provision of Medical Consumable in Host Communities At Western Zone
LOT-13Provision of Medical Consumable in Host Communities At Central Zone
LOT-14Purchase of Relief Materials For The IDP Camp At Edo State
LOT-15Purchase of Relief Materials For The IDP Camp At Benue State
LOT-16Purchase of Relief Materials For The IDP Camp At Ebonyi State
LOT-17Purchase of Relief Materials For The IDP Camp At Cross River State And Rivers State
LOT-18Purchase of Relief Materials For The IDP Camp At Borno State
LOT-19Purchase of Relief Materials For The IDP Camp At Adamawa State
LOT-20Purchase of Relief Materials For The IDP Camp At Taraba State
LOT-21Purchase of Relief Materials For The IDP Camp At Zamfara State
LOT-22Renovation of A Block Of 6-Units 3 Bedroom Flats At NO. 25 Captain Amangala Street, Port Harcourt Rivers State
LOT-23Upgrading of 5th Floor Eastern Wing Of NIMASA Head Office
LOT-24Supply of Customized Promotional Materials For International Events
LOT-25Provision of 2 No. Lift At NIMASA Head Office
LOT-26Rehabilitation of T-Jetty At NMRDC, Kirikiri, Lagos
LOT-27Furnishing of Warri Port Office
LOT-28Procurement of Enterprise Data Storage And Backup Solution
LOT-29Provision of System General Controls Using Cobit 5 Framework
LOT-30Supply of Multifunction Printers And Accessories
LOT-31Construction of Search and Rescue Clinic At Kirikiri, Apapa, Lagos
LOT-32Testing and Commissioning Of Fuel Dump At Takwa-Bay Lagos
LOT-33Provision of Emergency Backup Online Inverter System For 6th Floor NIMASA Head Office Building
LOT-34Educational Learning Materials: Computers and Laptops, Books, White Board Etc At North- East Geo-Political Zone
LOT-35Educational Learning Materials: Computers and Laptops, Books, White Board Etc At North-East Geo-political Zone
LOT-36Educational Learning Materials: Computers and Laptops, Books, White Board Etc At North- Central Geo-Political Zone
LOT-37Educational Learning Materials: Computers and Laptops, Books, White Board Etc At South- West Geo-Political Zone
LOT-38Educational Learning Materials: Computers and Laptops, Books, White Board Etc At South- East Geo-Political Zone
LOT-39Educational Learning Materials: Computers and Laptops, Books, White Board Etc At South- South Geo-Political Zone
LOT-40Construction of Security House and Related Facilities At GMDSS Takwa-Bay
LOT-41Supply of Computer Accessories

PROJECT TITLE:EXPRESSION OF INTEREST
LOT-42Production and Airing of Weekly Television Programme
LOT-43Production and Airing of Weekly Radio Programme
LOT-44Consultancy for the Organization of Essay Competition to Commemorate the 2019 World Maritime Day

3.0 ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit the following documents:
(i) Certificate of Incorporation issued by the Corporate Affairs Commission (CAC), including Certified True Copy of Form CAC7 and CAC 21.
(ii) Copy of Company’s Income Tax Clearance Certificate for the last three years (2016, 2017 and 2018) valid till 31st December, 2019, with minimum average annual turnover of N50 Million for Works;
(iii) Evidence of current Pension Compliance Certificate valid till 31st December, 2019;
(iv) Evidence of current Industrial Training Fund (TTF) Compliance Certificate valid till 31st December, 2019;
(v) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of valid Interim Registration Report (IRR) expiring 30/06/2019 or valid Certificate issued by BPP;
(vi) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2019;
(vii) A Sworn Affidavit:
• Disclosing whether or not any officer of the relevant committees of the Nigerian Maritime Administration and Safety Agency or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary Interest in the bidder and to confirm that all information presented in its bid are true and corrected in all particulars;
• That none of the company’s directors has been convicted in any law court for any criminal offence including fraud and financial Impropriety; and
• That the company is not in receivership, bankrupt or insolvent.
(viii) Audited Accounts of the company for the last three years (2016, 2017 and 2018);
(ix) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(x) Documentary evidence of at least three (3) similar jobs successfully executed/on-going within the last five (5) years including Letters of Award, Valuation/Job completion certificate etc);
(xi) Evidence of accreditation/registration with relevant professional body(ies): NITDA, CMD etc. as the case may be;
(xii) Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (in case of construction: COREN, QSRBN, ARCON, CORBON etc.);
(xiii) List of Plants/Equipment with proof of Ownership/lease (where applicable);
(xiv) Company’s Health, Safety and Environment (HSE) policy;
(xv) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

4.0 COLLECTION OF TENDER DOCUMENTS (LOTS1 -41)
Prospective Bidders for Lots 1- 41 are requested to collect Bid Documents from the office of the Head Procurement, 5th Floor, Maritime House No.4 Burma, Road, Apapa, Lagos, upon presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira (N10,000.00) only per lot Payment shall be made to NIMASA’s remitta account in any reputable commercial Bank in Nigeria. After payment Teller shall be taken to the NIMASA Revenue Unit for Issuance of receipt for collection of Biding Document.

5.0 SUBMISSION OF TENDER DOCUMENTS (LOTS 1-41)
Technical documents shall be enclosed in a separate envelope (marked Technical) and Financial Bid in another envelope (marked Financial). The two separate envelopes shall be enclosed in one sealed outer envelope clearly marked “INVITATION TO TENDER” stating the “Lot No”, company name and the “Project Title”. The technical bid and the financial bid shall be submitted in duplicate on or before 11:00a.m. on Wednesday, 5 June, 2019 to the address below:

The Head Procurements, 5th floor, Nigerian Maritime Administration and Safety Agency, No 4 Burma Road, Apapa, Lagos. Submission on the last day shall be done at the BID OPENING Venue. Late submission will be returned unopened.

6.0 OPENING OF THE TENDER DOCUMENTS (LOTS 1- 41)
Only Technical bids shall be opened immediately after the submission deadline at 11:00a.m. on Wednesday, 5th June, 2019 at NIMASA Head Office, 5th Floor, Maritime House, No 4 Burma Road, Apapa, Lagos, while the financial bids shall be kept un-opened. Bidders or their representatives. Relevant Professional Bodies and Non-Governmental Organizations (NGOs) are invited to witness the opening exercise and shall register evidencing their attendance on the date of the bid opening. Only pre-qualified bidders will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened.

7.0 EXPRESSION OF INTEREST (LOTS 42- 44)
All EOI with supporting documents (ORIGINAL AND DUPLICATE) neatly packaged in sealed envelope, stating Expression of Interest shall be submitted to the office of Head Procurement on or before 11:00 a.m. on Wednesday, 8 May, 2019. Late submission will be returned un-opened.

8.0 OPENING OF EXPRESSION OF INTEREST (LOTS 42 -44)
Submitted EOI documents shall be opened immediately after the deadlines for submission at 11:00 a.m. on Wednesday, 8 May, 2019, at NIMASA Head Office, No4 Burma Road, Apapa, Lagos. Late submission will be returned un-opened.
All prequalified bidders for the projects under EOI shall be invited at a later date for collection of Request for Proposals.

9.0 ENQUIRIES
Enquiries regarding this advertisement should be directed to the Office of the Head Procurement, 5th Floor, The Nigerian Maritime Administration and Safety Agency (NIMASA), No. 4 Burma Road, Apapa, Lagos, or through the following telephone numbers during official hours (9am – 5pm) only:
08153860922 and 08062691690.

10.0 NOTATION:
(i) The document should be arranged in the order listed at 3.0 above and clearly separated by dividers;
(ii) Failure to submit all the requirements documents stated above shall lead to the disqualification of the Bid;
(iii) No bidder should bid for more than two (2) lots
(iv) The general public is informed that Lot 8 – 21 earlier advertised in Leadership and The Guardian Newspapers of 7th February, 2019 as well as The Federal Tenders Journal of Monday February 11th- Sunday February 24th 2019 is hereby cancelled in the interest of the public Any Tender fee paid in respect to the projects (Lot 8-21) can be used for the same lot in this advertisement;
(v) Note that payment of Tender fee is not required at this stage for Lots 42 – 44;
(vi) All CAC, PENCOM, ITF, NSITF and Tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC), Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification;
(vii) Margin of preference will be accorded to local goods and services. Details are as contained in the Standard Bidding Document (SBD);
(viii) This notice shall not be construed to be a commitment on the part of Nigerian Maritime Administration and Safety Agency to award any form of contract to any respondent or entitle any Company/Firm submitting documents to claim any indemnity from the Agency;
(ix) Bid document shall be submitted in person and not through post. Any bid submitted through post shall not be accepted;
(x) Bidders shall be responsible for all costs in preparation and submission of Bid;
(xi) Bidders are advised to read this solicitation carefully as failure to follow instructions may lead to rejection of bid.
(xii) NIMASA is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED:
MANAGEMENT

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