Nigerian Maritime Administration And Safety Agency (NIMASA) - Invitation To Tender/Expression Of Interest For Supplies And Services (14 Lots)

NIGERIAN MARITIME ADMINISTRATION AND SAFETY AGENCY (NIMASA) (ESTABLISHED UNDER THE NIGERIAN MARITIME ADMINISTRATION AND SAFETY AGENCY ACT, 2007) MARITIME HOUSE: 4 BURMA ROAD, APAPA, P.M.B. 12861, LAGOS. E-MAIL: procurement@nimasa.gov.ng WEBSITE: www.nimasa.gov.ng PROC. 11/19/SN02 INVITATION TO TENDER/EXPRESSION OF INTEREST

1.0 INTRODUCTION The Nigerian Maritime Administration and Safety Agency (NIMASA), a Parastatal of the Federal Ministry of Transportation in compliance with the Public Procurement Act (PPA) 2007, invites reputable contractors/firms/ companies with proven records of accomplishment to express interest/tender for the under-listed projects appropriated in the Agency’s 2019 Budget:

2.0 SCOPE OF WORKS/SUPPLIES/SERVICES

PROJECT TITLE: INVITATION TO TENDER LOT-1 Design and Production of Certificates of Registry (NSRO) LOT-2 Supply and Installation of Addressable Fire Alarm/Public Broadcasting System for NIMASA Head Office Building LOT-3 Printing of the Agency’s 2018 Annual Report LOT-4 Reinforcement, Rendering, Extension and Painting of Perimeter Fence of Port Harcourt Port Office LOT-5 Alternative Power Backup for 4 Nos Lift at NIMASA Head Office LOT-6 Supply and Installation of Firefighting Equipment at Oron and Calabar NIMASA Offices LOT-7 Supply and Installation of online Inverter Backup Solution for 8th Floor NIMASA Head Office Building LOT-8 Complete Renovation of NIMASA Property at No3 Owhotemo Street, Warri, Delta State L0T-9 Printing of Letter Head Papers

PROJECT TITLE: EXPRESSION OF INTEREST LOT-10 Consultancy for the Execution of 2019 Senior Management Strategy session (SMSS) and Production of 2020-2022 MTSP Manual LOT-11 Consultancy for Designing Internet Infrastructure Application and Operating System Softwares for Application and Inventory Systems Management for the Seafarers Identity Document Programme (S.I.D) LOT-12 Consultancy for Training, Industry Sensitization and Stakeholders Engagement (E-Registry Platform) LOT-13 Consultancy Services for Cybersecurity LOT-14 Consultancy for Agency Wide ICT Hardware Audit Exercise

3.0 ELIGIBILITY REQUIREMENTS Prospective bidders are required to submit the following documents: (i) Certificate of Incorporation issued by the Corporate Affairs Commission (CAC), including Certified True Copy of Form CAC7 and CAC 2.1. (ii) Copy of Company’s Income Tax Clearance Certificate for the last three years (2016, 2017 and 2018) valid till 31st December, 2019, with minimum average annual turnover of N50 Million; (iii) Evidence of current Pension Compliance Certificate valid till 31st December, 2019; (iv) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2019; (v) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of valid Interim Registration Report (IRR) expiring 30/01/2020 or valid Certificate issued by BPP; (vi) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2019; (vii) A Sworn Affidavit: • disclosing whether or not any officer of the relevant committees of the Nigerian Maritime Administration and Safety Agency or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars; • that none of the company’s directors has been convicted in any law court for any criminal offence including fraud and financial impropriety; and • that the company is not in receivership, bankrupt or insolvent. (viii) Audited Accounts of the company for the last three years (2016, 2017 and 2018); (ix) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed; (x) Documentary evidence of at least three (3) similar jobs successfully executed/ on-going within the last five (5) years including Letters of Award, Valuation/Job completion certificate etc.); (xi) Evidence of accreditation/registration with relevant professional body(ies): NITDA, CMD etc. as the case may be; (xii) Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (in case of construction: COREN, QSRBN, ARCON, CORBON etc.); (xiii) List of Plants/Equipment with proof of Ownership/Lease (where applicable); (xiv) Company’s Health, Safety and Environment (HSE) policy; (xv) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

4.0 COLLECTION OF TENDER DOCUMENTS (LOTS1 – 9) Prospective Bidders for Lots 1-9 are requested to collect Bid Documents from the office of the Head Procurement, 5th Floor, Maritime House No.4 Burma Road, Apapa, Lagos, upon presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira (N10,000.00) only per lot. Payment shall be made to NIMASA’s remitta account in any reputable commercial Bank in Nigeria. After payment. Teller shall be taken to the NIMASA Revenue Unit for issuance of receipt for collection of Bidding Documents. Note that payment of Tender fee is not required at this stage for Lots 10-14.

5.0 SUBMISSION OF TENDER DOCUMENTS (LOTS 1 – 9) Technical documents shall be enclosed in a separate envelope (marked Technical) and Financial Bid in another envelope (marked Financial). The two separate envelopes shall be enclosed in one sealed outer, envelope clearly marked “INVITATION TO TENDER” stating the “Lot No”, company name and the “Project Title”. The technical bid and the financial bid shall be submitted in duplicate on or before 1100a.m. on Thursday, 16 January, 2020 to the address below:

The Head Procurement, 5th floor, Nigerian Maritime Administration and Safety Agency, No 4 Burma Road, Apapa, Lagos. Submission on the last day shall be done at the BID OPENING Venue. Late submission will be returned unopened.

6.0 OPENING OF THE TENDER DOCUMENTS (LOTS 1 -9) Only Technical bids shall be opened immediately after the submission deadline at 11:00a.m. on Thursday, 16 January, 2020 at NIMASA Head Office, No4 Burma Road, Apapa, Lagos while the financial bids shall be kept un-opened. Bidders or their representatives, Relevant Professional Bodies and Non-Governmental Organizations (NGOs) are invited to witness the opening exercise and shall register evidencing their attendance on the date of the bid opening. Only pre-qualified bidders will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened.

7.0 EXPRESSION OF INTEREST (Lots 10-14) All EOI with supporting documents (ORIGINAL AND DUPLICATE) neatly packaged in sealed envelope, stating Expression of Interest shall be submitted to the office of Head Procurement on or before 11:00 a.m. on Tuesday, 17 December, 2019. Late submission will be returned un-opened.

8.0 OPENING OF EXPRESSION OF INTEREST (Lots 10-14) Submitted EOI documents shall be opened immediately after the deadlines for submission at 11:00a.m. on Tuesday, 17 December, 2019 , at NIMASA Head Office, No 4 Burma Road, Apapa, Lagos. Late submission will be returned unopened.

All prequalified bidders for the projects under EOI shall be invited at a later date for collection of Request for Proposals.

9.0 ENQUIRIES Enquiries regarding this advertisement should be directed to the Office of the Head Procurement, 5th Floor, The Nigerian Maritime Administration and Safety Agency (NIMASA), No. 4 Burma Road, Apapa, Lagos, or through the following telephone numbers during official hours (9am – 5pm) only: 08153860922 & 08062691690.

10.0 NOTATION (i) The document should be arranged in the order listed at 3.0 above and clearly separated by dividers; (ii) Failure to submit all the required documents stated above shall lead to the disqualification of the Bid; (iii) 2% bid security is required for Goods and Services above N100,000,000.00 and N300,000,000.00 for works; (iv) No bidder should bid for more than two (2) lots; (v) All CAC, PENCOM, ITF, NSITF and Tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC), Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification; (vi) Margin of preference will be accorded to local goods and services. Details are as contained in the Standard Bidding Document (SBD); (vii) This notice shall not be construed to be a commitment on the part of Nigerian Maritime Administration and Safety Agency to award any form of contract to any respondent or entitle any Company/Firm submitting documents to claim any indemnity from the Agency; (viii) Bid document shall be submitted in person and not through post. Any bid submitted through post shall not be accepted; (ix) Bidders shall be responsible for all costs in preparation and submission of Bid; (x) Bidders are advised to read this solicitation carefully as failure to follow instructions may lead to rejection of bid. (xi) NIMASA is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED: MANAGEMENT

Nigerian Maritime Administration And Safety Agency (NIMASA) – Invitation To Tender/Expression Of Interest For Supplies And Services (14 Lots)

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