REQUEST FOR QUOTATION RFQ FOR CLEANING SERVICES AT PACT NIGERIA
DEADLINE: 29 MAY, 2019

Pact is a Non-Governmental Organization (NGO) located in over 20 countries, including Nigeria. Pact hereby requests for the submission of quotes from interested and reputable cleaning organizations within Jalingo, Taraba State to provide Pact with one (1) cleaning personnel for a duration of 1 year effective June 1, 2019.

INSTRUCTIONS TO BIDDERS
Number of Quotes Per Bidder:
Only one quote per firm will be accepted.

QUOTE OF STATEMENT OF COMPLIANCE:
Bidders are to offer the total monthly cost of providing 1 cleaner and any other administrative fee only.
As part of the bid, you are required to provide:
• A copy of your Corporate Affairs Commission (CAC) certificate as proof of being a registered company for local vendors or duly registration certification/license to operate as a cleaning organisation.
• VAT clearance certificate or evidence of registration
• Tax Clearance for the last three years (2016, 2017 and 2018)
• Detailed company profile; and
• A list of your past references; at least 3.

CURRENCIES:
Prices shall be stated in Naira (N).

LANGUAGE:
The quote, as well as all correspondence and documents relating to the offer, shall be in English.

VALIDITY:
Quotes shall remain valid for 90 calendar days from the due date for receipt of quotes. In exceptional circumstances, prior to expiry of the original offer validity period, Pact may request that the Bidder extend the period of validity for a specified additional period. A Bidder agreeing to the request will not be required to modify their quote.

DUE DATE AND TIME FOR SUBMISSION OF QUOTES:
Quotes must be received by Pact no later than the due date and time as shown above. Pact may, at its discretion, extend the due date and time for the submission of quotes by amending this RFQ.
Any quote received by Pact after the due date and time for submission of quotes will be rejected.

EVALUATION OF QUOTES:
Quotes will be evaluated based on the following criteria:
Overall responsiveness of the quote
Total price
Information for Bidders

CLARIFICATION OF QUOTES:
During evaluation of the quotes, Pact may, at its discretion, ask the bidder for a clarification of their quotes. Clarifications are limited exchanges with a Bidder to resolve minor or clerical errors; they do not offer an opportunity for a Bidder to modify or change an offer.

AWARD CRITERIA:
Pact is not obligated to make an award by having issued this solicitation. Any award(s) will be made to the responsible bidder whose offer(s) has/have been determined to be most advantageous to Pact.
Pact has the right to withdraw or change this RFQ at any time. Bidders’ quotes are done so at the sole cost and expense of the bidder with no obligation on the part of Pact.

CONFIDENTIALITY:
Information submitted in response to this RFQ will be held in confidence.

CONTRACT TYPE:
The contract awarded will be on a Fixed Price and Quantity Purchase Order.

METHOD OF APPLICATION
A prospective bidder having any questions relating to this RFQ should contact the following e-mail pactprocurementng@pactworld.org in writing at least three (3) business days prior to the due date and time of submissions of quotes. Pact will respond to questions it receives prior to the due date for the submission of quotes.
Written quotes must be delivered via pact procurement dedicated email, pactngprocurement@pactworld.org on or before the due date and time
or by hand to:

The Procurement Committee
Pact West Africa, LTD/GTE, Nigeria
Nyamu Sala Road, Abubakar Dan Tsoho Street,
Behind grave yard, Turaki B ward,
Jalingo – Taraba State.
Late quotes will not be considered or accepted

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