PLAN INTERNATIONAL NIGERIA
REQUESTED FOR EXPRESSION OF INTEREST
TENDER NOTICE NUMBER PIN/CO/19/011
SPECIFICATION AND INSTRUCTION

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crisis and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We have been building powerful partnerships for children for over 80 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge. Plan International is registered in Nigeria with the Corporate Affairs Commission.

We are seeking reputable, reliable, and experienced suppliers based in Adamawa State (especially Yola and Mubi) to form our prequalified Supplier Database, inorder to meet the following needs:

Location: Adamawa State(Yola, Mubi)

Ref. Number Description of Goods/Services
EOI-Plan-01 Printing, Graphic designing, signage,  promotional materials like umbrellas, key holders, flyers and banner
EOI-Plan-02 Hotel services; Accommodation, conferencing, and meal facilities
EOI-Plan-03 Event management; tent, hall, PA systems, chairs and catering services
EOI-Plan-04 Event management; tent, hall, PA systems, chairs and catering services
EOI-Plan-05 Borehole siting, drilling, equipping and repair and maintenance and supply of water reservoirs and accessories
EOI-Plan-06 Building materials, Paint, Electrical, plumbing, and general hardware (Kitchen equipment and utensils)
EOI-Plan-07 Computer Equipment, Networking Equipment, software, anti-virus, accessories, consumables, and repairs,   projector, Printer and UPS
EOI- Plan 08 Construction companies, civil and structural engineers
EOI-Plan-09 Safety equipment; Fire Extinguisher supply,smoke detector, fire blankets, Security alarms, metal detectors, and     CCTV installations, servicing and maintenance and first aid kits
EOI-Plan-10 Fuel (petrol, diesel & lubricants) supply
EOI-Plan-11 Fumigation services, pest and rodent control, and associated chemical supplies
EOI-Plan-12 General office stationeries and office supplies
EOI-Plan-13 Car, Generator repairs, supply and maintenance
EOI-Plan-14 Household consumables; Linen, mosquito nets, and bedding equipment
EOI-Plan-15 Medical suppliers; Medical equipment, drugs, automobile and consumables
EOI-Plan-16 Building maintenance, Office partitioning, painting, Locksmith services, plumbing, equipments(Refrigerators, air conditioners repairs) and electricals
EOI-Plan-17 Suppliers and manufacturers of office furniture and equipment
EOI-Plan-18 Travelling agents, taxis, car hire, courier services, and shuttle services
EOI-Plan-19 Catering Services/ Food Items and Provisions
EOI-Plan-20 Supply and installation of Air-conditioning and its accesso­ries/parts
EOI-Plan-21 Non food items(NFI); Education support materials, Hygiene & dignity kits, Toiletries supplies, ECD, and CFS material play center equipment, Emergency response, WASH & Hygiene Kit materials
EOI-Plan-22 Information, Educational, and communication materials
EOI-Plan-23 Processing equipments and Vocational training materials; sewing machine, grinding machine, generator, hair dressing equipment, soap & perfume making materials and barbing equipments
EOI-Plan-24 Cleaning Services/ Domestics Staff
EOI-Plan-25 Agricultural Equipment
EOI-Plan-26 IT Equipment and consumable
EOI-Plan-27 Internet Service Providers
EOI-Plan-28 Cleaning Services/ Domestics Staff
EOI-Plan-29 Catering Services/ Food Items and Provisions
EOI-Plan-30 Office Stationeries, Cleaning Consumable, Office and Household Equipment.
EOI-Plan-31 Electrical installations/Services
EOI-Plan-32 Recreational/Sport Equipment for School, Learning Materials for Schools, Teaching materials, School Uniforms and Sandals
EOI-Plan-33 Washing Items, Hygiene Kits,
EOI-Plan-34 Agricultural Equipment
EOI-Plan-35 Hotel Services
EOI-Plan-36 Flight and Travel Agent
EOI-Plan-37 Photography
EOI-Plan-38 Videography/ Audio Visual

IMPLICATIONS FOR BEING IN PLAN’S PRE-QUALIFICATION DATABASE:

Being in our pre-qualification database implies the following;

a) You will be issued a long term agreement in line with Plan International Nigeria procurement policy

b) Where Plan International Nigeria needs items or services you are pre-qualified for, you will be contacted with description of the goods/services and requested to submit a quote.

REQUIREMENTS:
• Company profile detailing category and location with traceable physical address(es) and 3 identifiable and traceable references
• Certificate of Incorporation
• Presence in location applying for
• Evidence of paying Tax and Audited Financial Statements
• Experience of doing similar jobs with other NGOs/UN in Implementing project in similar terrain or locations.
• Have performance record, integrity and ethics, organization and skills, equipment and facilities.
• Have documentation to prove his/her financial sustainability/reference letter from the bank
• Approval by affiliated regulatory authority e.g. power/communication certified copy from regulator

HOW TO APPLY?

· Clearly mark the class code for the desired category on the front cover of your proposal

Vendors shall submit bids address to:
Plan International Nigeria (Mubi Field Office)
Attention: Admin and Logistics Coordinator
Besides Government secondary School,
Off Sahusa Raid, Lokuwa Ward,
Mubi – Adamawa State
Tel: +234 9-2921781

Bids can also be submitted in soft copies to Nigeria.procurement@plan-international.org with this reference in subject, “PIN/CO/19/001/EOI

All bids must be received by Wednesday 18th September at 2:00pm. Bids submitted after the deadline will NOT be accepted

Questions must be sent by email to Nigeria.procurement@plan-international.org with this reference in subject, “PIN/CO/19/001/EOI

Detailed description of the Request for Proposal can be accessed via this link: https://tinyurl.com/y3ezjlus

· Closing date is 18th September, 2019 at 2:00pm

TERM AND CONDITIONS:
• Only successful applicants will be notified for the ensuing stages
• Responding to this advertisement shall not imply that the applicant has been registered as Plan Supplier
• Plan International Nigeria shall have the final decision for selection and may give reason to unsuccessful applicants upon request

All prospective suppliers must comply with our Child Protection policy and Anti-terrorism and Fraud policy

DESIRED SUPPLIERS SHOULD BE PREPARED TO:
• Be paid after delivery of goods and services in most cases
• Be visited by our Tender committee at their premises, offices and workshops for interviews
• Meet the terms and conditions that Plan have in their procurement guidelines
• Undergo a supplier induction where the guidelines and expectations of Plan International Nigeria are spelt out

MEET PLAN STRICT TIMELINES:

Suppliers in Neighboring locations are encouraged to apply

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