Projects Development Institute (PRODA), Enugu – Invitation to Tender for Execution of Various Projects (Over 100 Lots)

PROJECTS DEVELOPMENT INSTITUTE (PRODA), ENUGU
(FEDERAL MINISTRY OF SCIENCE AND TECHNOLOGY)
PRODA HEADQUARTER:
PRODA ROAD, P.M.B. 01609, EMENE INDUSTRIAL LAYOUT, OFF ENUGU/ABAKALIKI EXPRESSWAY, EMENE, ENUGU STATE.
INVITATION TO TENDER

1. INTRODUCTION
The Projects Development institute Enugu, a parastatal under the Federal Ministry of Science and Technology is desirous of carrying out its capital projects under the 2019 budget. In compliance with the Public Procurement Act 2007, the Institute wishes to invite interested, qualified, reputable and eligible contractors, vendors, suppliers, and service providers with relevant experiences to bid for the under listed Projects under Categories A, B and C:

2. SCOPE OF WORKS/SUPPLIES

CATEGORY A (WORKS)

3. ELIGIBILITY REQUIREMENTS
Experienced and Competent Companies/Contractors/ Suppliers shall be required to possess the following documents as minimum selection criteria to pre-qualify. Failure to meet and submit the satisfactory documentary evidence will automatically lead to rejection of the submission.
(a) Evidence of Certificate of Incorporation (or Business Name as applicable) with Corporate Affairs Commission (CAC), including CAC2 and CAC7 and Articles of Association.
(b) Evidence of Company’s Income Tax Clearance Certificate (Personal Income Tax Certificate of Principal Partners as applicable to Business Name) for the last three years valid till 31 December, 2019.
(c) Evidence of current Pension Compliance Certificate valid till 31st December, 2019
(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2019.
(e) Evidence of Current Nigeria Social Insurance Trust Fund (NSITF) compliance certificate valid till 31st December, 2019.
(f) Evidence of registration with National Database of Federal Contractors, Consultants and Service providers by submission of Interim Registration Report (IRR) expiring on 31/1/2020 or valid certificate issued by BPP
(g) Sworn Affidavit disclosing whether or not any officer of the relevant committee of Project Development Institute, Enugu or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all the information presented in its bid are true and correct in all particulars.
(h) Company’s Audited Account for three (3) years 2016, 2017, 2018,
(i) Evidence of financial capability to execute the project by submission of reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for execution of the project when needed.
(j) Company’s profile with curriculum vitae of key staff to be deployed for the project including copies of academic/professional qualifications, (in case of construction; COREN, QSRBN, ARCON, CORBON, ACEN, NEMSA etc.).
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
(l) List of Plants/Equipment with proof of Ownership/Lease.
(m) For Equipment: Letter of Authorisation from the Original Equipment Manufacturers (OEMs);
(n) For Training: Evidence of accreditation issued by Centre for Management Development (CMD);
(o) For Joint Ventures/Partnership, Memorandum of Understanding MOU should be provided (Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).
(p) All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (Preferably GSM No), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Collection of Tender documents commences from this day of publication from 8;00am-4:00pm Mondays to Fridays and returns of the completed tender documents closes at 12:00 noon on Monday,21 October, 2019.
Interested companies are to collect the standard bidding document (SBD) from the office of Procurement Unit, Room No 101, PRODA Headquarters, Emene Industrial Layout, Emene, Enugu State.
On evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Projects Development Institute’s (PRODA) Remita account in any reputable commercial bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bid for each Lot desired, two (2) hard copies each of technical and financial bids, and softcopy of financial bids only in MS Excel Format, packaged separately in sealed envelopes and clearly marked as “Technical Bid “or “Financial Bid”. Thereafter, put the two sealed envelopes together which should also be sealed and labelled at the top left corner “Name of Project and LOT No. together with the name and phone number of the Tendering Company and addressed to:

The Director (Admin & Finance)
Projects Development Institute (PRODA)
PRODA Headquarters, Emene Industrial Layout, Emene
Enugu State

Furthermore, the reverse of each sealed envelope should have a name and company address of bidder. The sealed envelope should be dropped in designated Tender Box at the Procurement Unit, Room No 101B, No 3, Independence Layout (Training School) PRODA Enugu State not later than 12:00 on Monday, 21 October, 2019.

6. OPENING OF TECHNICAL BIDs
The technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 21 October, 2019 at the PRODA Auditorium, No 3, Independence Layout (Training School) PRODA Enugu in the presence of bidders or their representatives; while the financial bids will be kept unopened. Please, ensure that you sign the Eol/Bid Submission Register in the office of the Procurement Unit, Room No 101B, No 3, Independence Layout (Training School) PRODA Enugu State, as the Projects Development Institute will not be held liable for misplaced or wrongly submitted bids. For further enquires contact the Procurement Unit, on info@proda-ng.org

7. GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;
(b) Bids submitted after the deadline for submission would be returned un-opened;
(c) Bidders should not bid for more than two (2) Lots, contravention will lead to automatic disqualification;
(d) All costs will be borne by the bidders;
(e) Goods & Works: Only pre-qualified bidders at technical evaluation will be contacted at a later date for financial bids opening, while financial bids of unsuccessful bidders will be returned un-opened;
(f) Only shortlisted bidders at EOI’s evaluation will be contacted at a later date for collection of Request for Proposal
(g) PRODA is not bound to select the lowest bidder, other criteria are also considered
(h) This advertisement shall not be construed as a commitment on the part of PRODA nor shall it entitle responding companies to seek any indemnity from PRODA by virtue of such companies having responded to the advertisement;
(i) Submission of tender by post or courier will not be accepted.
(j) Duplicate bids of a LOT by a company shall be rejected except a written notification is made before the Bid opening date and addressed to Director of Finance through Head Procurement Unit with the above address. In the case of notification, the second bid shall be clearly labelled as “Corrected Bid”.
(k) Failure to comply with the above-stated instructions will automatically disqualify the tenderer;
(l) PRODA is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

Signed
Management