UNIVERSITY OF ABUJA
(OFFICE OF THE REGISTRAR)
P.M.B 117, ABUJA, NIGERIA
EXPRESSION OF INTEREST (EOI) FOR THE PROVISION OF JANITORIAL SERVICES IN THE UNIVERSITY OF ABUJA
The University of Abuja is the premier University in the nation’s capital. It operates from campuses and offices in the following locations:
Lot 1: The main campus along the Airport Road, Abuja
Lot 2: The mini Campus in Gwagwalada
Lot 3: College of health sciences in the university of Abuja teaching hospital, Gwagawlada
Lot 4: Center for distance learning and continuing education offices in Kado and Garki, Abuja.
The university interested in engaging companies for the provision of cleaning services in these locations. It hereby invites interested reputable and experienced companies to submit expression of interest for the provision of janitorial services for its buildings and grounds in the afore-mentioned campuses/offices locations. The expected janitorial services are to be high standards and successful companies are expected to offer uncompromising and uninterrupted quality services.
2. ELIGIBILITY REQUIREMENT
All interested companies are expected to submit the following mandatory pre-qualification documents in two (2) bound copies duly signed, paginated, separated by dividers arranged in the order outlined hereunder.
i. Evidence of certificate of Incorporation with Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7;
ii. Evidence of current company’s income Tax Clearance certificate valid till 31st December, 2019 with a minimum average annual turnover of fifty million naira (50,000,000.00)
iii. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2019;
iv. Evidence of current pension compliance certificate valid till 31st December, 2019;
v. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliances Certificate valid till 31st December, 2019;
vi. Evidence of Registration on the National Database of Federal Contractor, Consultant and service Providers by submission of interim Registration Report (IRR) expiring on 31/1/2020 or valid certificate issued by Bureau of Public Procurement (BPP)
vii. Copy of Certified Audited company Accounts for the immediate past three years (2016, 2017 and 2018) duly stamped by certified auditors.
viii. Evidence of financial capability to execute the project by submission of Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed.
ix. A sworn Affidavit disclosing whether or not any officer of the relevant Committees of University of Abuja or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particular’s
x. Company’s Profile including Curriculum Vitae of Key Staff and their roles in the provision of the service. Copies of their Academic/Professional qualifications Evidence credentials should be attached
xi. A list with accompanying evidence of equipment intended to be deployed for the job. Bidders must show evidence that these equipment are either owned or leased.
xii. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years (2014 to date) including letters of Award, Valuation Certificates Job Completion certificates and Photographs of projects.
xiii. All documents for submission must be transmitted with Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by Corporate Affairs Commission (CAC). Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
Please note that the university reserves the right to verify the evidence submitted.
3. SUBMISSION OF EOI DOCUMENT
Interested firms are to submit two (2) bound of Expression of Interest (EoI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to the Vice-Chancellor, University of Abuja, and clearly marked Expression of interest for janitorial services in the university.
Furthermore, the reverse of sealed envelope should have the name and address of the bidder. The sealed envelope should be dropped in the Tender Box located at the entrance hall of the senate building, university of Abuja main campus not later than 12: 00 noon Wednesday 21st of August 2019. Bidders should ensure that their submission(s) are appropriately logged in the Bid submission register at the venue and acknowledgement slips obtained as the university shall not be held liable for misplaced bids.
4. OPENING OF EOI DOCUMENTS
The EOI Documents shall be publicly opened immediately at 12 noon no Wednesday 21st of August, 2019 in the reception hall of Senate building, university of Abuja main campus Airport Road, Abuja in the presence of bidders or their representatives. For further enquiries, please contact the procurement office via email at email@example.com
5. GENERAL INFORMATION
i. Bids must be in English Language and signed by an official authorized by the bidder
ii. EOI submitted after the deadline for submission would be returned un-opened;
iii. All costs will be borne by the bidders
iv. Only shortlisted bidders will be contacted at a later date for collection of tender documents
v. The University of Abuja is not bound to shortlist Any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007
Mrs. Rifkatu H. SWANTA
Registrar, University of Abuja