USAID
FROM THE AMERICAN PEOPLE
USAID GLOBAL HEALTH SUPPLY CHAIN PROGRAM
PROCUREMENT AND SUPPLY MANAGEMENT
EXTENSION OF REQUEST FOR EXPRESSION OF INTEREST
SUPPLY CHAIN MANAGEMENT SERVICES FOR PHARMACEUTICAL AND NON-PHARMACEUTICAL GRADE COMMODITIES
1.0 BACKGROUND
The United States Government (USG) through the Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project in Nigeria, implemented by Chemonics International Inc., funds the procurement and supply management and technical assistance for a range of public health commodities. These commodities include HIV, Malaria, Tuberculosis, Family Planning, Maternal, New Born and Child commodities and Rapid Test Kits delivered to health facilities in the 36 states and the Federal Capital Territory supported by USG. Chemonics International Inc. also implements in Nigeria, a contract awarded by The Global Fund (TGF) to fight AIDS, Tuberculosis and Malaria (Global Fund), providing warehousing and distribution services for HIV and malaria commodities financed under Global Fund grants to selected states and health facilities.
The GHSC-PSM project in Nigeria and the Global Fund/Chemonics project, announce their intention to issue a Request for Proposal (RFP) for the provision of pharmaceutical and non-pharmaceutical grade distribution and warehousing/distribution center services. These services are needed in support of GHSC-PSM in Nigeria’s goal of ensuring uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives; U.S President’s Emergency Plan for AIDS Relief (PEPFAR), U.S President’s Malaria Initiative (PMI) and other public health initiatives of USAID Bureau of Global Health around the world and Global Fund’s goal of accelerating the end of AIDS, tuberculosis and malaria as epidemics.
Please note: That this is NOT a Request for Proposals (RFP) but an Expression of Interest (EOI). Only simple expressions of interest should be submitted at this stage. Interested organizations shall be pre-qualified to receive an invitation to the pre¬-offeror’s conference and/or the RFP based on the criteria outlined below. The pre-offeror’s conference will be held sometime during the week of September 16, 2019.
2.0 Purpose
The GHSC-PSM in Nigeria project and Global Fund/Chemonics project are requesting expression of interest (EOI) from financially viable and technically competent transportation and warehousing/distribution center service providers, for the services described above. Those companies without specific experience in transporting or warehousing/distribution center health commodities will not be disqualified if they can demonstrate they have the technical capacity to complete the scopes of work. Selected vendors will be invited to a pre-offeror’s conference where they will be trained on the requirements of the pending RFP.
Organizations interested in being prequalified shall submit ALL the required information and/or documentation listed below.
3.0 TECHNICAL OVERVIEW
Services may include transportation and delivery of commodities including but not limited to cold chain and Pharma grade pharmaceuticals, laboratory and medical equipment and supplies, and other non-hazardous materials and commodities; in addition to warehousing /distribution center services for axial warehousing/distribution center for cold chain pharmaceutical grade, pharmaceutical grade, and ambient health commodities. Transportation and delivery services will be required for all 36 states and the Federal Capital Territory. Warehousing/distribution center services will be as follows: cold chain pharmaceutical grade(2oC to 8oC cold chain and -30oC to -10oC- frozen) in Abuja, Plateau, Calabar and Lagos states; controlled pharmaceutical grade in Abuja, Anambra, Cross River, Gombe, Lagos, and Sokoto states, and ambient in Abuja and Lagos state.
4.0 PREQUALIFICATION CRITERIA
Organizations interested in attending a pre-offeror’s conference, and/or receiving the RFP shall submit the following documents and information outlined below, which will be used to prequalify the vendors. Organizations interested shall clearly state whether they are interested in either Distribution or Warehousing/distribution center services or both (distribution and warehousing/distribution center services). Separate sets of required documentation shall be submitted for each service that organizations are interested in respective services.
(A) Distribution Services
(B) Warehousing / Distribution Centre Services
Submission Format:
The separate sets of the required documentation shall be grouped and outlined under each of the subheadings 1-8 below:
| S/N | A. REQUIRED DOCUMENTATION FOR DISTRIBUTION |
| 1. | Summary profile of organization. Mention the type of organization: non-governmental, public voluntary, civil society, local trust, faith-based organization, university/academia, etc.; core area of specialization of the organization, ownership, contact person and details (one page) |
| 2. | Current key high-level staff and concise resume of staff with proven competency level to manage similar transportation and distribution services. |
| 3. | Organization’s summary description of past performance/technical expertise and experience of at least five years. |
| 4. | Detailed proof (pictures, vehicle registration numbers etc.) of ownership or documented evidence of access to appropriate, well-covered vehicles suitable for the distribution services outlined above or proof of being able to obtain such vehicles within 30 days upon award. |
| 5. | Standard Operating Procedure (SOPs) for transportation and distribution services. SOPs that are relevant to management and transportation of goods, can include but not limited to:Delivery of commodities (non-cold and cold chain dependent items) Distribution Security and SafetySOP for Vehicle MaintenanceEvidence staff have been trained on the procedures, orProof of being able to develop one within 30 days upon award. |
| 7. | Proof of business registration in Nigeria, and relevant license with regulatory organizations for staff. |
| 8. | Last three years audited financial statements. |
| S/N | A. REQUIRED DOCUMENTATION FOR WAREHOUSING/DISTRIBUTION CENTER SERVICES |
| 1. | Summary profile of organization. Mention the type of organization: non-governmental, public voluntary, civil society, local trust, faith-based organization, university/academia, etc., core area of specialization of the organization, ownership, contact person and details (one page);. |
| 2. | Current key high-level staff and concise resume of staff with proven competency level to manage similar program warehousing or transportation and distribution services. |
| 3. | Organization’s summary description of past performance/technical expertise and experience of at least five years. |
| 4. | Detailed proof of existing infrastructure, equipment, facilities and vehicles appropriate for warehousing/distribution center services described above, or proof of being able to obtain such facilities within 30 days upon award. |
| 5. | Standard Operating Procedure (SOPs) for warehousing/distribution center services. SOPs that are relevant to management of warehousing /distribution center services, can include but not limited to:Warehouse Dispatch ProcedureCommodity Return ProcedureStorage of Cold ChainDamaged and Expired CommoditiesWarehousing Security and SafetyWarehouse Receipt ProcedureGuidelines for secure and safe distribution of commoditiesEvidence staff have been trained on the procedures,or Proof of being able to develop one within 30 days upon award. |
| 7. | Proof of business registration in Nigeria, and relevant license with regulatory organizations for staff. |
| 8. | Last three years audited financial statements. |
5.0 Steps to follow for this procurement are as follows:
| S/N | Activity | Proposed Dates |
| 1 | Issuance of EOI | 5 August 2019 |
| 2 | Final date to express interest (EOI) | 16 August 2019 |
| 3 | Evaluation of EOI | 19 August 2019 |
| 4 | RFP release date | 22 August 2019 |
| 5 | Final date for questions about RFP | 2 September 2019 |
| 6 | RFP Pre-Offeror Conference (Audio / written) | 12 September 2019 |
| 7 | Answers to Questions (in writing) | 16 September 2019 |
| 8 | Final date for Submission of proposals | 30 September 2019 |
| 9 | Evaluation of proposals/ Negotiations | 21 October 2019 |
| 10 | Estimated date for Award of subcontracts | 31 October 2019 |
6.0 CONTACT INFORMATION
Please submit expression of interest no later than August 16, 2019. Email to PSMNigeriaTLPQuotes@ghsc-psm.org. The EOI must align with requested documentation.
Please note:
This is NOT a request for proposals (RFP). Responses to this call for expressions of interest are not binding on GHSC-PSM and do not obligate GHSC-PSM to issue a solicitation, nor does it commit GHSC-PSM to pay any cost incurred in the preparation and submission of comments. Should GHSC-PSM issue an RFP, only organizations that meet the criteria outlined above and as presented in responses to this EOI will be considered.
