FEDERAL MINISTRY OF HUMANITARIAN AFFAIRS, DISASTER MANAGEMENT AND SOCIAL DEVELOPMENT (FMHADMSD)
INVITATION FOR PREQUALIFICATION/EXPRESSION OF INTEREST (EOI)
WORKS, GOODS, AND CONSULTANCY SERVICES
DEADLINE: 10TH AUGUST, 2020
1.0 INTRODUCTION
The Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development (FMHADMSD) intend to execute capital projects as provided for in the 2020 Appropriation Act, in compliance with the provisions of the Public Procurement Act, 2007. The Ministry, therefore, invites interested and competent Contractors, Suppliers and Consultants to submit Technical, Financial and Expression of Interest (Eol) documents for the execution of Year 2020 Projects:
2.0 SCOPE OF WORKS/ASSIGNMENTS
Details of the Scope of Works/Assignments are contained in the Bid Documents. The projects were grouped/ categorized into A to C. Bidders are therefore requested to submit their respective Technical, Financial or Eol documents for the categories chosen on the basis of the specific requirements for each project as categorized and specified in Sections 4.0 of this publication. The projects are listed in the table below:
CATEGORY A: WORKS
| S/N | PROJECT TITLE |
| 1 | Rehabilitation & Rebuilding of Prim. Health. Center PHC: Renovation of Primary Health Center Borno State Rebuilding of Okarje Health Centre FCT, Abuja. |
| 2 | Establishment of A Pilot Reception Center and Supply of Life Shelters: Construction of a Pilot Reception Center Adamawa State Construction of a Plot Reception Center Zamfara State |
| 3 | Establishment of data centers/ information tracking metrix to track humanitarian activities |
| 4 | Completion of on going projects at the Federal School of Social Work, Emene |
| 5 | Supply, Installation and Support of Laptops, Desktops and Accessories |
| 6 | Solar powered Kiosk with ICT Equipment and Refrigeration Facilities for rural communities in 6 Geopolitical Zones |
| 7 | Hosted IT Infrastructure for Shared NSIPs databases and applications: Hosted Virtual Private Servers/Collocation with data/cyber security and local disaster recovery |
| 8 | Deployment of a Nationwide SIP Call Centre |
| 9 | NSIP’s Command Center |
| 10 | Renovation of Braille Centres Renovation of Braille Center in Northern states (kaduna, Bauchi and Maidugur) Renovation of Braille Center in Southern states (Calabar, Auka and Isheri-Olofin, Lagos) |
CATEGORY B: GOODS
S/N PROJECT TITLE 1 Establishment of National Early Warning System:
Establishment of a National EOC
Production and dissemination of Motoring. Surveillance, Forecasting & EWR MSGs
Training of CERTS2 Procurement of Meningitis Vaccines (ACWA) Cholera Vaccines 3 IEC materials & Megaphones 4 Procurement of Personal Protective Equipment (PPE) 5 Provision of Support to People of Concern in 6 Geopolitical zones
Procurement of Food Stuff, Supplementary nutrition And Other Relief Materials Procurement of Clothing Bedding Materials
Procurement of Emergency Response Health/First Aid kits6 Rehabilitation & Rebuilding of Prim. Health. Center PHC:
Provision of Equipment / Furniture for the Health Centre (FCT)7 Establishment of A Plot Reception Center with Supply of Life Shelters:
Supply 01 28 Life Shelters8 Value Chain Empowerment For Vulnerable (women)
Provision of Starter Packs
Provision of Starter Packs for operation Safe corridor programme (Gombe)
Provision of Starter Packs for Assessment and Analysis of POCs (Zamfara and Katsina)9 Bulk Purchase Of Aid/Appliances For older Persons 10 Upkeep Of Trainees And Strengthening Activities of Social Welfare Centres 11 Family Case Work Provision of Empowerment Tools for Families in Distress 12 Upkeep of Trainees and Strengthening Activities at the Social welfare, Rehabilitation and other Centres 13 Provision of Assistive Technologies for the PWOS Education 14 Bulk Purchase of Aids And Appliances For PWOS and Older Persons 15 Purchase of teaching/Learning Aid Equipment 16 Supply of N-Build Artisan Tools & Consumables 17 Development, Publishing & Production of Training Manuals 18 Supply of Training Devices for N-Creative; Animation, Graphic Arts and Post- Production Trainees 19 Supply of training Devices for N-Creative Script-writing Trainees 20 Supply of Training Devices for N-Tech Software Trainees 21 Supply of N-Tech Hardware Technicians’ Tools & Office Kit 22 N-Power Teach Devices 23 Biometric Capturing Device (Pix 4,7 inches, one touch, 1GB Ram, 8GB expandable, by memory card, Android OS, Camera 8MP rear/ 5MP front) 24 Weight scales (Wall model without weighing scale 20-206 cm measuring range) 25 Weight Scales (with full body composition monitors) measuring the following seven (7) different fitness indications “Body fat percentage “Body Mass Index (BMI)”) 26 Feeding Utensils (stainless steel bowl 16 cm, 90 gram with cover and spoon, corrosive resistant, easy to wash and embrossed with NHGSFP logo) 27 Customized apron 28 Procurement of Field Kits (Rain Coats, Boats, Umbrellas, waterproof pouches etc)
Procurement of Field Kits (Rain Coats, Boats, Umbrellas, waterproof pouches etc. for Abuja
Procurement of Field Kits (Rain Coat’s, Boats, Umbrellas, waterproof pouches etc. for South South States
Procurement of Field Kits (Rain Coals, Boats, Umbrellas, waterproof pouches etc. for South-East States
Procurement of Field Kits (Rain Coals, Boats, Umbrellas, water proof pouches etc. for South-West Stales
Procurement of Field Kits (Rain Coats, Boats, Umbrellas, waterproof pouches etc. for North-Central States
Procurement of Field Kits (Rain Coats, Boats, Umbrellas, waterproof pouches etc. for North-West States
Procurement of Field Kits (Rain Coats, Boats, Umbrellas, waterproof pouches etc. for North-East States29 Procurement of Android Tablets
Procurement of Android Tablets for Abuja
Procurement of Android Tablets for South-South States
Procurement of Android Tablets for South-West States
Procurement of Android Tablets for South-East States
Procurement of Android Tablets for North-Central States
Procurement of Android Tablets for North-West States
Procurement of Android Tablets for North-East States30 Procurement of Laptop & Accessories, Furniture, Servers, Filing Cabinet) 31 Procurement of LaserJet 85A and A4 Paper Reams 32 Purchase of Monitoring devices (Tablets for LGA) 33 Stakeholders Mapping 34 Purchase of Professional Equipment for Press Unit 35 Purchase Of Office Machine And Equipment 36 Purchase of Computers, Printers & Copiers 37 Materials & Supply-General (Procurement of Office Consumables and Equipment) 38 Purchase Of Teaching / Learning Aid Equipment 39 Purchase Of Office Furniture 40 Printing of Security and Non Security Documents 41 Procurement of Branded NSIP Kits 42 Procurement of Equipment for Communication Studio (CameraVideo) 43 Procurement of Communications Van 44 Procurement of Branded Feeding Utensil (Plates & Spoons) (Communication) 45 Procurement of Customized Aprons (Communication) 46 Development of Victims Tracking Metric 47 National commission for Persons with disabilities 48 Empowerment Programme for PWDS 49 Enterprise Software Licenses (NSIP’s HQ. FMDSD Staff, Zonal offices) 50 Upgrade of the NSIO LAN 51 Enterprise Productivity Tools from NSIP’s
CATEGORY C: CONSULTANCY SERVICES
S/N PROJECT TITLE 1 Value Chain Empowerment For Vulnerable (women esp)
Training & Production Cf Manuals and Training of Beneficiaries2
Operational Research3 Review of National Disaster Risk Management Policy 4 Review of National Disaster Risk Management Policy
Poverty Alleviation and Empowerment Programme (Training)5 National Stakeholders Forum and review of Civil Security Relationship (CISEC) framework. 6 Training and distribution of Starter Packs 7 Develop and Rollout Poverty map. tracker and interactive dashboard 8 Empowerment Programme for PWDS 9 Development, Publishing & Production of Training Manuals 10 Provision of Training Services for N-Creative 11 Provision of Training Services for N Tech Software 12 Provision of Training Services for N-Tech Hardware 13 Provision of Life Skills Reorientation, Attitude Change and Basic Entrepreneurship Training Services for N-Knowledge Beneficiaries 14 Provision of Warehousing & Logistics Services for N-Build Tools & Consumables 15 Management & Running of Technology innovation Hubs 16 Provision of Technology Service 17 Youth empowerment & Entrepreneurship Training Exit Tools on Local Manufacturing Assembly of Computing Devices, Smart Phones and Repairs 18 Develop and Roll-Out Poverty Map. Tracker and interactive Dashboard 19 Dialogue Forum on Operation Safe Corridor 20 Assessment and Situation Analysis of Persons of Concern Towards Enhancing National Security 21 Assessment on the Implications of Trafficking in Person and Forced Labour to National Security 22 Preventing and Countering Violent Extremism (PCVE) Waste to Wealth Programme 23 Local Training 24 Documentary, Jingles and Magazine Produced on /Airing 25 Sensitization and Awareness Creation on Road Map
3.0 ELIGIBILITY REQUIREMENTS
3.1 The Ministry, in compliance with the provisions of the Public Procurement Act, 2007 and the Public Procurement Regulations for Works, Goods and Services, will carry out pre qualification/shortlisting of companies/consultants that respond to this advertisement based on the following
requirements:
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7;
b. Evidence of Tax Clearance Certificate (TCC) for the last three (3) years (2017, 2018 & 2019) valid till 31st December, 2020.
c. Evidence of current Pension Compliance Certificate valid till 31st December, 2020;
d. Evidence of current lIndustrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2020;
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2020;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration
Report (IRR) expiring 31st December 2020 or valid Certificate issued by BPP:
g. Unabridged Company Audited Annual Report for the immediate past three (3) years (2017, 2018 8& 2019): h. For Joint Venture/Partnership, Memorandum of
Understanding (MoU) should be provided (CAC, TCC, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
i. A Sworn Affidavit:
disclosing whether or not any officer of the relevant committees of the Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars; – that no Partner/Director has been convicted in any country for criminal offences related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter
– that the company does not at the time of this bid have any existing loan or financial liability with a bank, other financial institutions or third party that is
classified as doubtful, non-performing. bad or whose repayment portion has been outstanding for the last three months;
j. Bidders’ Experience Evidence of at least two (2) similar jobs in the last three (3) years (2017, 2018&2019);
k. Plant and Equipment/Warehouse
Verifiable evidence of proof of ownership and/or lease of the construction equipment/Warehouse required for the successful execution of these
contracts;
l. Financial Capacity
Evidence of financial capability by submission of letter of reference from a reputable Commercial Bank in Nigeria, indicating commitment to fund the project when awarded;
m. Firm Registration with Professional Bodies
Evidence of Firm’s registration with relevant professional body e.g. NAICOM/Insurance, EHORECON/ CIeaning Service, NITDA/CPN/Information Technology, COREN/QSRBN/ARCON/CORBON/SURCON/Construction, NSCDC/Security, ESVARBON/Estate Surveying etc.
n. Manpower
Key personnel with evidence of registration with Professional bodies like COREN, QSRBN, ARCON, SURCON, CORBON, TOPREC, NIESV, CIPSMN etc;
o. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letterhead Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably
GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm
4.0 ENQUIRIES
All enquiries are to be directed to:
The Director,
Procurement Department,
Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development, Federal Secretariat, Phase 1, Abuja.
5.0 COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect Tender Documents from the Office of the Director of Procurement, FMHADMSD, 3rd Floor, Federal Secretariat, Phase I, Abuja, upon the evidence of payment of non-refundable tender fee of N10,000.00 per Lot, paid into Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development’s Treasury Single Account (TSA) Number at any commercial bank, after generating the necessary RRR number on the TSA platform (Remita) for categories A(1-10) and B(1-25,29, 32, 34-37, 39-57).
6.0 SUBMISSION OF PRE-QUALIFICATION, Eol AND TENDER DOCUMENTS
i. Bids must be prepared in English Language and signed by the official authorized by the bidder.
ii. Prospective Bidders are to submit three copies of Pre-qualification/Technical documents/Expression of Interest (E ol) for categories B(26,27,28,30,31,33,38,) and C on or before 12:00 noon on Monday, 10th August, 2020. Late submissions will be returned un-opened.
iii. Prospective Bidders are to submit one original and two (2) copies of the Technical and Financial bids in two separate envelopes for categories A and B(1-25,29, 32,34-37, 39-57) on or before 12:00 noon on Monday, 31st August, 2020. The Technical and Financial Proposals shall be duly marked “TECHNICAL PROPOSAL” and “FINANCIAL PROPOSAL” respectively. The two envelopes shall then be enclosed in one single outer envelope
and forwarded in sealed envelopes, marked on the TOP left hand corner boldly written “RELEVANT PROJECT CATEGORY, TITLE AND LOT NO. “. The inner and outer envelopes shall:
a. bear the name and address of the Service Provider (inner envelopes);
b. be addressed to the Client at the address specified(inner and outer envelopes);
c. bear the name of the Proposal (inner and outer
envelopes); and bear a statement “DO NOT OPEN WITH THE
TECHNICAL PROPOSAL.” (inner financial envelope)
Late submissions will be returned un-opened. The Bids are to be submitted in the Procurement Department FMHADMSD, Room A 301, 3rd Floor, Federal Secretariat, Phase 1, Abuja.
7.0 OPENING OF EOVBIDSs
I. Pre-qualification/Technical documents/Expression of Interest (Eol) documents for categories B (26,27,28,30,31,3 immediately after the deadline for submission at 38,) and C shall commence immediately after the deadline for submission at 12:00 noon on Monday 10th August, 2020, at the venue stated in 6 above. ONLY technically shortlisted bidders will be invited for the collection of Financial bids and request for proposals;
ii. Financial bids documents for categories A and B shall commence immediately after the deadline for submission at 12:00 noon on Monday, 31st August 2020, at the venue stated in 6 above.
iii. ONLY technically shortlisted bidders will be invited for collection of Financial bids and Request for Proposals;
iv. Bid documents can also be collected in Soft copies and Bidders can submit through Post (Courier Services).
8.0 ADDITIONAL INFORMATION
Subject to the Provisions of the Public Procurement Act, 2007 note that:
i. the Ministry may verify any or all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary;
ii. Bidders must restrict their submission of bids to a maximum of two (2) lots in all the categories. Violation of this requirement shall attract automatic disqualification.
iii. bidders who have history of poor abandonment, termination and/or prolonged contract execution period need not apply as their bids may be excluded from the process in line with Section 16(8)(b) of the PPA, 2007;
iv. all costs incurred in responding to this advert and pre-qualifying for the projects shall be borne solely by the Bidders;
v. for bidders of the projects in the Niger Delta Area and the North Eastern Geopolitical Zone, it is required that they present a formal undertaking that they are capable of working in the area.
vi. non compliance to any of the above instructions will lead to disqualification: and
vii. this advertisement shall not be construed as a commitment on the part of the Ministry to award contract to any bidder.
viii. Presence of members of the public and bidders of representatives shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency.
ix. The Ministry is not bound to pre-qualiífy/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007
Signed
Jalal A. Arabi OON FWC
Permanent Secretary
Federal Ministry of Humanitarian Affairs, Disaster
Management and Social Development
