FEDERAL MINISTRY OF INFORMATION AND CULTURE
INVITATION TO TENDER FOR YEAR 2020 CAPITAL APPROPRIATED PROJECTS FEDERAL SECRETARIAT PHASE II, SHEHU SHAGARI WAY, CENTRAL BUSINESS DISTRICT, ABUJA
DEADLINE: 26TH OCTOBER, 2020
1.0 INTRODUCTION
1.1 The Federal Ministry of Information and Culture in compliance with the Public Procurement Act 2007 hereby invites interested and credible companies with relevant proven competence and experience to submit bids for the execution of the under listed project.
2.0 SCOPE OF WORKS
Lot 1 Completion of NTA Gashua Sub-Station.
Lot 2 Rehabilitation of National Resort Centre Calabar.
Lot 3 Production of 2021 Federal Government Wall Calendar.
3.0 ELIGIBILITY REQUIREMENTS
a. Evidence of Registration with the Corporate Affairs Commission (CAC) (by inclusion of Certificate of Incorporation and Article of Association, form CAC 2 and CAC7.
b. Evidence of Company’s income Tax Clearance Certificate for the last three consecutive years (2017, 2018 and 2019) with minimum average annual turnover of N100 million only for Lots 1 and 2.
c. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2020 or valid certificate issued by BPP.
d. Evidence of Current Pension Compliance Certificate valid till 31st December 2020.
e. Evidence of Current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2020.
f. Evidence of Current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2020.
8. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Federal Ministry of Information and Culture or Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars.
h. Detailed Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (in case of construction; COREN, QSRBN, ÄRCON, CORBON etc)
i. Company’s Audited Accounts for the last three years-(2017, 2018, and 2019).
į. Evidence of Financial capability to execute the project by submission of a reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed.
k. Evidence of verifiable documents of at least three (3) similar jobs executed in the last five (5) years including letters of Award, Valuation Certificates, Job Completion Certificates and Photograph of the projects.
I. List of Plant/Equipment with proof of ownership/Lease (where applicable)
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory foreach JV partner).
n. All document for submission must be transmitted with Covering/Forwarding letter under the Company’s/Firm letterHead Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4.0 COLLECTION OF TENDER DOCUMENTS
Interested and competent bidders are requested to collect the bid documents from the office of Director Public Procurement, Federal Ministry of Information and Culture, Federal Secretariat Phase II, Shehu Shagari Way, Central Business District, Abuja, Block E, Room 214, 2nd Floor upon the presentation of
evidence of payment of a non-refundable tender fee of N10,000.00 (Ten Thousand Naira) only for each Lot, paid in to Remita Account of the Federal Ministry of Information and Culture. The payment shall be converted into a received evidence of payment at the Cash Office, Federal Ministry of Information and Culture, 6th Floor Radio House, Area 10 Abuja.
5.0 SUBMISSION OF BID DOCUMENTS
Prospective bidders are to submit bid for each of the lot desired in two (2) hard and soft copies each of the technical bids and two (2) hard and soft copies of financial bids neatly packaged in separate sealed envelopes marked “Technical Bid” or “Financial Bid” at the top right hand corner of the envelope.
Thereafter, put the two sealed envelopes together in a bigger sealed envelope and address to the Permanent Secretary, Federal Ministry of Information and Culture, Federal Secretariat Phase II, Shehu Shagari Way, Central Business District, Abuja and clearly marked with the name of the project and the lot
number. Furthermore, the reverse side of the sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at Federal Ministry of Information and Culture, Federal Secretariat Phase ll, Shehu Shagari Way, Central Business District, Abuja, Block E, Room 214, 2 Floor on
or before 12:00 noon on Monday 26th October, 2020.
6.0 OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday 26th October, 2020 at the Ministry’s conference room, Block D Ground Floor, while the financial bids will be kept unopened please.
IMPORTANT NOTE
i. Bids must be in English Language and signed by an official authorised by the bidder.
II. Bids submitted after the deadline for the submission would be returned un-opened
iii. Bidders should not bid for more than two (2) Lots;
iv. All cost will be borne by the bidders.
v. This advertisement should not be considered as a contract award or any commitment on the part of the Federal Ministry of Information and Culture nor shall it entitle any contractor, consultant or service provider to any claim whatsoever from the Ministry. Certificates may be referred to the respective issuing authority for verification and authentication.
vii. Technical and financial bids in one envelope that will expose the technical or financial bid at the time of opening shall be disqualified.
viii. Due Diligence exercise shall be conducted to verify all the claims made by bidders. Bidders are excused from the bid opening, which will be attended by officials of private sector, professional organisation and CSOS in the areas of anti-corruption/transparency. The event will be fully captured on video and can be provided to bidders on request; Standard Bidding Documents can also be collected in Soft copies and Bidders can submit through Post (Courier Services)
xi. Only pre-qualified bidders will be contacted at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned unopened.
xii. The Federal Ministry of Information and Culture reserves the right to invoke the provisions of Section 28 of the Public Procurement Act, 2007 without incurring any liability to the bidders.
For further enquiries, please contact the Secretary, Ministerial Tenders Board, Block E, Room 214, 2nd Floor, Federal Secretariat Phase II, Shehu Shagari Way, Central Business District, Abuja between the hours of 8:00 am and 4:00 pm from Monday to Friday.
Signed:
Permanent Secretary
Federal Ministry of Information and Culture
