FEDERAL ROADS MAINTENANCE AGENCY (FERMA)
HEADQUARTERS
PLOT 163, AMINU KANO CRESCENT, WUSE II – ABUJA
INVITATION FOR TENDER PROCUREMENT OF GOODS AND OTHER WORKS (CATEGORY D)

INTRODUCTION:
In pursuance of the extant guidelines of the Public Procurement Act 2007, the Federal Roads Maintenance Agency (FERMA) in furtherance to her statutory mandate is desirous of procuring vehicles, equipment, plants and office furniture for the sole purpose of enhancing road maintenance activities nationwide. Consequently, suitably qualified Contractors with good track records are invited to apply for TENDER FOR PROCUREMENT OF GOODS AND OTHER WORKS.

SCOPE OF WORKS
(i) The Scope of works for Package 1
Rehabilitation/ upgrading and general maintenance repairs of Power Supply equipment such as transformers and feeder Pillars, Processing and payment of Discos energy bills for 12 months. Supply, Installation, operation/fueling/ servicing of power generating set and Solar powered street lighting. Provision of security services for the entire installation for 12 months and other related items.
(ii) The Scope of works for Package 2
The Scope of works include, but not limited to procurement of the vehicles (which include Operational vehicles. Pick-up trucks,) and grass cutting machines as well as the delivery of same at respective designated locations nationwide.
(iii) The Scope of works for Package 3
The Scope of works includes but not limited to upgrading the document management system and procurement of a new projection system, integrating with video conference terminal and staff training.
(iv) The scope of works for Package 4
The scope of works includes but not limited to provision and distribution of sped Bed work zone safety devices nationwide.
(v) The scope of works for Package 5
The scope of the works includes but not limited to Renovations of the agency’s procurement stores at various locations nationwide.

LIST OF PROJECTS

LotsProject DescriptionLocationContract No
1Provision of Solar Street Lights in Nka, Abata, offianta, Nnamdi and Imb Nsugbe, Anambra State.AnambraES/ELECT/20-01
2Operation, Maintenance and Repair (OMR) of Street Lighting Installations Along International Airport Road, Ilorin, Kwara State.KwaraES/ELECT/20-02
3Operation, Maintenance and Repair (OMR) of Street Lighting Installations Along Damaturu – Gashua Road, Damaturu End, Yobe State.YobeES/ELECT/20-03
4Operation, Maintenance and Repair (OMR) of Street Lighting Installations Along Lagos – Ibadan Expressway Ojoo and Ibadan Ife Road, Ibadan, Oyo State.OyoES/ELECT/20 04
5Operation, Maintenance and Repair (OMR) of Street Lighting Installations Along Maiduguri – Mongonu Road by Military Contoment (Solar) and Maiduguri – Biu Road, Maiduguri, Borno State .BornoES/ELECT/20-05
6Operation, Maintenance And Repair (Omr) Of Street Light Installations Along Katsina – Kano Road. Kankia End And Katsina – Batsari – Dustinma Road. Katsina StateKatsinaES/ELECT/20-06
7Operation, Maintenance and Repair (OMR) Street Lighting Installations Along Asaba – Benin Expressway Agbor RHS and Abraka Sub-Stations, Delta State.Delta StateES/ELECT/20-07
8Operation, Maintenance and Repair (OMR) of Street Lighting Installations Along Kaduna – Abuja Expressway (Gonin Gora) And Extension, Kaduna State.KadunaStateES/ELECT/20-08

PACKAGE 2: (MECHANICAL)

LotsProject DescriptionLocationContract No
1Purchase of Equipment For Vegetation Control Of Federal Roads in Cross Rivers South Senatorial District Cross River State.Cross RiverES/MECH/20-01
2Purchase Of 4nos Hilux Vehicles For Project Monitoring in Cross River South Senatorial District, Cross River State.Cross RiverES/MECH/20-02
3Procurement Of Spare Parts For Pothole Patchers For Roads And Bridges MaintenanceNationwideES/MECH/20-03
4Procurement Of Light Equipment 4ton Double Drum Motorable Roller For Roads & Bridges MaintenanceNationwideES/MECH/20-04
5Procurement of Heavy Operational Vehicles for Supervision and Monitoring.HeadquartersES/MECH/20-05
6Procurement of Light Operational Vehicles For Supervision and Monitoring.HeadquartersES/MECH-20-06
7Procurement of Operational Monitoring Vehicles For Roads & Services MaintenanceHeadquartersES/MECH/20-07

PACKAGE 3: ICT

LotsProject DescriptionLocationContract No
1Upgrade Of The Projection System, Integration With Video Conference Terminal. Conference Systems.HQRMMS/ICT/20-01

PACKAGE 4: Traffic & Safety Unit

LotsProject DescriptionLocationContract No
1Provision Of Work Zone Safety Devices for Field Offices and Headquarters.NationwideES/T&S/20-01

PACKAGE 5: Traffic & Safety Unit

LotsProject DescriptionLocationContract No
1Renovation of Agency’s Procurement Stores (Basement, Kuje and Gwagwalada)AbujaES/FM/20-01

ELIGIBILITY CRITERIA
Prospective bidders must possess the following eligibility criteria to be able to participate in the bidding process:
(i) Colour copy of evidence of incorporation with Corporate Affairs Commission (CAC) as a Limited/Public Liability Company including copy of certified Memorandum and Articles of Association as well as forms CAC 2 and CAC 7.
(ii) Colour copy of Company Tax Clearance Certificate for the last three (3) years (2017 2018 & 2019) valid till 31st December, 2020.
(iii) Colour copy of evidence of current Pension Compliance Certificate valid till 31st December, 2020.
(iv) Colour copy of current ITF (Industrial Training Fund) compliance certificate valid till 31st December, 2020.
(v) Colour copy of NSITF Compensation Act Compliance Certificate valid till 31st December, 2020.
(vi) Evidence of registration on the National Database of Contractors, Consultants and Service Providers by inclusion of Interim Registration Report (IRR) issued by BPP valid till 31st January, 2021.
(vii) A sworn affidavit dated not earlier than 9 March, 2020 indicating that all document submitted are genu me and verifiable.
(viii) A sworn affidavit dated not earlier than 9 March, 2020 that none of the directors nor has the Company itself been convicted of any criminal offence in any country including financial impropriety.
(ix) A sworn affidavit dated not earlier than 9 March, 2020 that the bidder is not in receivership, the subject of any form of winding up petition or proceeding
(x) Inclusion of verifiable evidence of equipment and technology capacity or lease agreement relevant to the project.
(xi) Inclusion of verifiable list of previous similar works successfully carried out within the last three years with names of client, evidence of award letter(s). Last Interim Certificate of valuation for project or job completion certificate
(xii) Company profile including organizational structure, key professorial staff with their names, and telephone numbers, emails, at least one of which must be registered with their relevant bodies (i.e. COREN, QSRB, CORBON, ARCON, CCNA, etc.) with 2020 Practicing License.
(xiii) Audited annual financial report of the company for the last three years (2017, 2018 and 2019).
(xiv) Evidence of financial strength including recent reference letter from reputable bank indicating willingness to provide credit facility for the executor of the project in addition to evidence of a turnover of at least N20m in the last three years (2017, 2018 and 2019).
(xv) For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided where necessary (all eligibility requirement are compulsory for each Joint Venture Partner)
(xvi) The offer must be properly signed.
(xvii) All schedules provided in bid documents must be completed.
(xviii) All bids must be submitted in English language.
(xix) Inclusion of the complete FERMA Standard Bidding document correctly and completely filled and signed appropriately.

COLLECTION OF TENDER DOCUMENTS
Interested Bidders are to obtain GIFMIS code per lot that will enable them to generate Remita to process its payment in the Commercial Bank. This GIFMIS code will be generated at the Finance and Account Department (Revenue section) Ground floor of the Agency Headquarters before proceeding to make payment of a non-refundable sum of Ten Thousand Naira (N10,000.00) only per lot in favour of Federal Roads Maintenance Agency consequent upon which a treasury receipt is to be issued at the Revenue Office, Accounts Department, Ground Floor of the FERMA Headquarters after presentation of evidence of payment from any of the CBN licensed Commercial Banks.
Bidders are then to collect Bidding documents after showing original treasury receipt and thereafter submit a Photostat copy of treasury receipt between the hours of 10:00am and 3:00pm, Mondays to Fridays from Monday 9 March, 2020 from:

The Deputy Director (Procurement)
Federal Roads Maintenance Agency (FERMA)
Headquarters Annex Building;
No. 7 Eldoret Close, Off Aminu Kano Crescent,
Wuse II-Abuja.
Ground Floor, Room GF 003

SUBMISSION/OPENING OF TENDER DOCUMENTS:
Interested bidders are to submit their bid(s) for each of the Lot(s) desired in two (2) hard copies (one clearly marked “Original” at the bottom right hand comer and one clearly marked “Copy” at the bottom left hand comer). Each of the technical and financial bids packaged separately in sealed envelopes and clearly marked as ‘Technical Bid” or “Financial Bid” Thereafter, put the two sealed envelopes together in a bigger sealed envelope and addressed to:

THE MANAGING DIRECTOR,
FEDERAL ROADS MAINTENANCE AGENCY,
PLOT 163, AMINU KANO CRESCENT,
WUSEII, ABUJA.
ATTENTION: DIRECTOR (PROCUREMENT)

and clearly marked on the top left hand corner “CONFIDENTIAL” and top right hand corner “TENDER FOR_____ (indicate Lot No./Project Description/Contract No.)_______”.

Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and hand delivered not later than 12noon, on Tuesday, 28 April, 2020 to the Office of the Deputy Director (Procurement), FERMA Headquarters Annex Building. No. 7 Eldoret Close, Off Aminu Kano Crescent, Wuse II-Abuja. Ground Floor, Room GF 003.

All Bids will be publicly opened immediately following the deadline for the submission of bids at 12noon on Tuesday, 28 April, 2020 at the Rockview Royale Hotel, Adetokunbo Ademola Crescent, Wuse II, Abuja. The Federal Roads Maintenance Agency will not be held liable for misplaced or wrongly submitted bids.

The Representatives of Companies that submitted bids. Representatives of Professional Bodies and the Civil Societies are invited to witness the bid opening exercise.

READ: Federal Contractor: Five (5) Certificate required to bid for Federal Tenders & Contracts in Nigeria (2020)

Please note that:
(i) All jobs for Category D will not attract bid security
(ii) Bidders should not bid for more than two (2) Lots in this category.
(iii) The works may not attract advance payment.
(iv) Contractors who have worked for the Agency and have history of abandonment termination and/or lack capacity need not apply.
(v) The Agency may carry out Due Diligence on the companies to verify claims included in their submissions when necessary.
(vi) All documents for bids submission must be transmitted with a Covering/ Forwarding Letter under the Company/firms Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC). Contact Address (Not P.O. Box), Telephone Number (Preferably GSM Number) and E-mail Address. The letter Headed Paper must bear the Names and Nationalities of the Directors of Company, duly signed by the authorized officer of the Company.
(vii) Only correctly addressed bids will be received.
(viii) The Agency will not enter into unnecessary correspondence with any Contractor except when deemed fit and in the interest of the bid.
(ix) All costs incurred by any Company in respect of this advertisement are at her own expense and the Agency shall not entertain any claim whatsoever in this regard.
(x) The Agency reserves the right to verify any claim made by any of the Bidders.
(xi) The Agency reserves the right to suspend or cancel the bidding process at any stage if and when the need arises in line with Section 28 of the Public Procurement Act 2007.
(xii) Late submissions will be rejected.

NON ADHERENCE TO ANY OF THE INSTRUCTIONS ABOVE ATTRACTS AUTOMATIC DISQUALIFICATION

SIGNED:
MANAGEMENT