National Judicial Council- Invitation To Submit Tenders/Pre- Qualification For Year 2020 Projects Of The National Judicial Council (5 Lots)

NATIONAL JUDICIAL COUNCIL SUPREME COURT COMPLEX. THREE ARMS ZONE, P.M.B. 483, ABUJA.FCT INVITATION TO SUBMIT TENDERS / PRE- QUALIFICATION FOR YEAR 2020 PROJECTS OF THE NATIONAL JUDICIAL COUNCIL DEADLINE: 21ST SEPTEMBER, 2020

1.0 INTRODUCTION The National Judicial Council is the apex body for the Nations Judiciary. It is one of the Federal Executive bodies created by the virtue of section 153 of the 1999 Constitution of the Federal Republic of Nigeria. The Council had earmarked funds from its 2020 budget appropriation for the procurement of Goods, Works and Services for year 2020.

Consequently, interested Contractors/Service Providers are hereby invited to submit Tenders or Pre-qualification Documents for the following Capital Projects.

2.0 SCOPE OF SUPPLIES/WORK

CATEGORY LOT NO. PROJECT DESCRIPTION CATEGORY A (LAND AND BUILDING) A1 General Rehabilitation of Office Complex at the Council’s Office Complex CATEGORY B (OFFICE EQUIPMENT) B1B2 Supply of Computers and Accessories at the Council’s Office Complex (Computers/Printers/Scanners)Supply pf photocopiers in the Councils Office complex CATEGORY C (UTILITY VEHICLES) C1 Supply of Utility Vehicles at the Council’s Office Complex CATEGORY D (SPECIALIZED EQUIPMENTS) D1 Supply and Installation of Laboratory/Medical Equipment at the Council’s Clinic CATEGORY E (ICT CONSULTANCY) E1 Consultancy on ICT Infrastructure at the Office Complex

3.0 ELIGIBILITY REQUIREMENTS Prospective Contractors shall possess the following documents: (a) Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2&7; (b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31 December, 2020. (c) Evidence of current Pension Compliance Certificate valid till 31 December, 2020; (d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2020; (e) Evidence of current Nigeria social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31 December, 2020; (f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service providers by submission of Interim Registration Report (IRR) expiring on 31/12/2020 or valid Certificate issued by the Bureau of Public Procurement. (g) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the National Judicial Council or the Bureau of Public Procurement is a former or Present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information present in its bid are true and correct in all particulars; (h) Company’s Audited Accounts for the last three (3) years 2017, 2018, and 2019 (i) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed; (j) Company’s Profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academics/Professional Qualifications in case of Construction, COREN/QSRBN/ARCON/CORBON/SURCON etc. (k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letter of Awards, valuation Certificates, Job Completion Certificates and Photographs of the projects; (l) List of plants/Equipment with proof of Ownership/Lease (where applicable); (m) Category C: Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles; (n) Category B: Evidence of Original Equipment Manufacturers’ Authorisation; (o) Category D: Letter of Authorization from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria; (p) Lots B1 & E1: Evidence of current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA) (q) Category E: Evidence of Firm’s registration with relevant professional body (ies); (r) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate. ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner). (s) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.); and e-mail address. The Letterhead Paper must bear the names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4.0 COLLECTION OF TENDER DOCUMENTS (CATEGORY B – D) Interested Companies for construction are to collect Standard Bidding Documents (SBD) from the Procurement Department, 2nd Floor National Judicial Council Office Complex, Supreme Court Complex, Three Arms Zone, Abuja. Upon evidence of payment of a non – refundable tender fee often Thousand Naira (N 10,000.00) per Lot, paid into National Judicial Council’s Account number 1167647018 with First City Monument Bank (FCMB).

5.0 SUBMISSION OF TENDER DOCUMENTS (CATEGORY B -D) Prospective bidders are to submit by post, for each Lot, hard copies of Technical and Financial bids, packaged in separate sealed envelopes and distinctly marked Technical Bid and Financial Bid respectively. The envelopes should thereafter be enclosed in a bigger sealed envelope, addressed to the Secretary, National Judicial Council, Supreme Court Complex, Three Arms Zone, P.M.B 483, Abuja and clearly marked with the project title and Lot number. Besides, the reverse side of each sealed envelope should indicate the name and address of the bidder and dropped in the designated Tender Box at the display centre not later than 12:00 noon on Monday, 12 October, 2020 . Kindly ensure you sign the bid submission Register, as the National Judicial Council shall not be liable for misplaced or wrongly submitted bids.

6.0 SUBMISSION OF PRE-QUALIFICATION & EOI DOCUMENTS (CATEGORY A & E) Interested firms are to submit two (2) bound of Pre-qualification and Expression of Interest (Eol) documents for Category A & E respectively, separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to Secretary, National Judicial Council, Supreme Court Complex, Three Arms Zone, P.M.B 483, Abuja and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box not later than 12:00 noon on Monday, 21 September, 2020.

7.0 OPENING OF EOI AND TECHNICAL BIDS The Pre-qualification/EOI and the Technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Monday, 21 September, 2020 and 12:00 noon on Monday, 12 October, 2020 respectively; at the National Judicial Council’s Ancillary Building (Committee Room 2), Supreme Court Complex, Three Arms Zone, in the presence of bidders in attendance or their representatives, while the Financial bid will not be opened same day.

8.0 GENERAL INFORMATION (a) Bids must be in English Language and clearly signed by an official authorised by the bidder. (b) Bids Submitted after the deadline for submission would be returned un-opened. (c) Bidders should not bid for more than two (2) Lots. (d) All cost will be borne by the bidders (e) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency; (f) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services) (g) Category B – D: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened. (h) Category A & E: Only shortlisted/prequalified bidders will be invited at a later date for collection of tender documents; (i) The National Judicial Council is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED: THE SECRETARY, NATIONAL JUDICIAL COUNCIL, SUPREME COURT COMPLEX, THREE ARMS ZONE, P.M.B 483, ABUJA.

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