REQUEST FOR EXPRESSIONS OF INTEREST
WRITTEN BY CAROL IBINABO MATTHEW
(CONSULTING SERVICES – FIRMS SELECTION)
NIGERIA
RIVERS STATE EMPLOYMENT AND EXPENDITURE FOR RESULTS (SEEFOR) PROJECT
CREDIT NO.: 50220 DATE ISSUED: APRIL 28, 2020
ASSIGNMENT TITLE: CONSULTANCY SERVICES FOR THE ENGAGEMENT OF A CONSULTANT FOR THE TRAINING/CAPACITY BUILDING OF PROCUREMENT AUDIT PERSONNEL; APPOINTED PROCUREMENT OFFICERS & PLANNING, RESEARCH AND STATISTICS STAFF IN 26 PILOT PROCURING ENTITIES IN 14 MDAS; & STRENGTHENING OF CAPACITY OF THE MANAGEMENT AND TECHNICAL STAFF OF RSBOPP ON PUBLIC PROCUREMENT REGULATORY GOVERNANCE, OVERSIGHT & CONTROL MECHANISM.
REFERENCE NO. RV/SFR/CS/CQS/2020/02

The Federal Government of Nigeria has received credit from the International Development Association (IDA) and grants from the European Union (EU) towards the cost of implementing the State Employment and Expenditure for Results (SEEFOR) Project. Rivers State is a beneficiary of the financial facility and intends to use part of the fund for the engagement of a consultant to carry out Training/Capacity building of Procurement Audit Personnel; appointed Procurement Officers & Planning, Research and Statistics staff in 26 pilot procuring entities in 14 MDAs; & strengthening of capacity of the management and technical staff of RSBoPP on public procurement regulatory governance, oversight & control mechanism.

OBJECTIVES
The overall objective for the consultancy service includes:
1.1 To train selected staff of the ministries, departments and agencies (MDAs) on procurement audit in Rivers State;
1.2 To train and build capacity of the Appointed Procurement Officers, Planning, Research and Statistics Staff in twenty-six pilot procuring entities
1.3 To train and strengthen Capacity of the Management and Technical staff of the Rivers State Bureau on Public Procurement Regulatory Governance, Oversight and Control Mechanism.

2.0 SPECIFIC OBJECTIVES
2.1 To train selected staff of the ministries, departments and agencies (MDAs) on procurement audit in Rivers State, below are the specific objectives:

2.1.1 To carry out an independent and impartial review of the existing procurement capacity with respect to the current and expected volume of transactions being handled or are expected to be managed by the MDAs;
2.1.2 To determine the extent by which the procurement practices of a MDAs help in achieving economy and efficiency;
2.1.3 To verify the consistency and alignment of procurement practices with the Rivers State Public Procurement Law of 2008, policies, rules/guidelines of the RSBoPP; and
2.1.4 To identify procurement best practices and lessons learned, and recommend appropriate and sustainable measures for continuous improvement.

2.2 To train and build capacity of the Appointed Procurement Officers, Planning, Research and Statistics Staff in twenty-six pilot procuring entities, below are the specific objectives
2.2.1 to provide technical and operational support to the PUs in the PEs and designated staff of RSBoPP.
2.2.2 To enable parties to understand the underlying principles of procurement methods, contract administration, and contract management.
2.2.3 to strengthen their procurement capacity to organize and implement the procurement process, procurement plans and conduct the procurement of works, goods, and services.
2.3 To train and strengthen Capacity of Management and Technical staff of the Rivers State Bureau on Public Procurement Regulatory Governance, Oversight and Control Mechanism, below are the specific objectives:
2.3.1 To understand the importance of public procurement regulatory governance and its role in enshrining good practices in public procurement.
2.3.2 To enhance the capacity of management and technical staff to properly perform oversight and control mechanism.
2.3.3 To understand and apply oversight and control mechanism so that transparency, accountability, competition, economy, efficiency, fitness for purpose and value for money are upheld in all public procurement processes.
2.3.4 To discuss the principle, tools, and practice that would enhance the achievement of the objective of the SEEFOR public procurement reform.
2.3.5 To draw some lessons and inspirations as well as imbibe the culture of best practice from the success story of public procurement reforms in other countries.

SCOPE OF ENGAGEMENT
The Consulting Services (“the Services”) is the following:
2.4 To train selected staff of the ministries, departments and agencies (MDAs) on procurement audit in Rivers State, the below are the specific scope:
The training will cover the following topics;
i. Principle of Public Procurement;
ii. Bid Solicitation
iii. Bid Prequalification Criterial
iv. Bid Evaluation – Types
v. Procurement auditing.
vi. Procurement Risk Assessment.
vii. Procurement Audit Implementation.
viii. Procurement Audit Reporting.
ix. Procurement Audit Follow-up.
x. Procurement method & advantages

2.5 To train and build capacity of the Appointed Procurement Officers, Planning, Research and Statistics Staff in twenty-six pilot procuring entities, below are the specific objectives
This training will cover the following distinct subject areas:
2.5.1 Procurement of Goods and Works (From Preparatory Phase; Notice publication to Contract Award Phase);
2.5.2 Preparation of Notice, Cost Estimates, Bid Document, filling up bid data sheet and making a contract, Evaluation of bid etc., Procurement methods (Direct, SQ, NCB, ICB);
2.5.3 Procurement of Consulting Services (From Preparatory Phase; EOI publication to Contract Award Phase);
2.5.4 Preparation of EOI, Cost Estimate, Request for Proposals, Evaluation of Proposals (Technical and Financial), Filling up data sheet etc. with Procurement Methods (Single Source, Standing List, QCBS, FBS, QBS, LCS) -Service Contract, what are the areas of SC? Different between the service contract and consulting service, Selection and bidding process of SC -General Concept on provisions of contract: General Conditions Vs Special Conditions of Contract- Provisions of terminations, forfeit of security, penalty, and violation of contract provisions;
2.5.5 Concept and Preparation of Procurement Plan with Exercise – Contract Negotiation – Contract Implementation (Supervision and Monitoring); and
2.5.6 Payment process, conditions, and financial administration related matters.
2.5.7 Tentative training content includes

2.5.7.1 What is public procurement and why public procurement is needed?
2.5.7.2 What are the basic principles and provisions of public procurement?
2.5.7.3 What is a tender notice, what is EOI? What are the areas to cover in notice and EOIs?
2.5.7.4 Submission/Closing date of bid, registration, and closing of bids (Formalities to complete)
2.5.7.5 Types of procurements, what are the procurement of goods, works, and services in general
2.5.7.6 What are the procedures in procurement (Direct, Tendering, Sealed Quotation etc.)
2.5.7.7 What is bid documents, why is it needed? Difference between bid documents and Request for Proposal
2.5.7.8 What is the Procurement Plan, why it is needed?
2.5.7.9 General concepts on Bid Security, Performance Bond, Warranty, Specifications
2.5.7.10 Bid opening, bid evaluation and contract award (General Concept)
2.5.7.11 What is a standing list? Why we need a standing list?
2.5.7.12 Concept of e-bidding -Importance of Firm renewal, Tax clearance, and VAT registration

2.5.8 Some important topics to highlight (With demonstration)
2.5.8.1 Cost estimate preparation in all procurement (How? Basis? When?)
2.5.8.2 Major things to mention in estimating cost
2.5.8.3 Discussion on eligibility and qualifications requirements in all procurements;
2.5.8.4 Main provisions to incorporate in connection with the technical description in the procurement of works;
2.5.8.5 Individual consultant hiring (Process and documents to follow);
2.5.8.6 Contract administration in Users group lead procurement;
2.5.8.7 Selection of NGOs or Service Providers;
2.5.8.8 Provision of variation in all procurements (works major);
2.5.8.9 Transparency and code of conduct

2.6 To train and strengthen Capacity of Management and Technical staff of the Rivers State Bureau on Public Procurement Regulatory Governance, Oversight and Control Mechanism
This training will cover the following distinct subject areas:
2.6.1 General Guide of Public Procurement: Guidance for a new regulatory framework;
2.6.2 Public Procurement guidance and checklists, including content on:
i. planning for procurement;
ii. design of tender;
iii. issues to consider when developing technical specification;
iv. contract notices and tender specification for public bodies;
v. market research;
vi. selection of economic operators;
vii. qualification awarding criteria;
viii. contract management;
2.6.3 Common mistakes leading to financial corrections and how to avoid them
2.6.4 Training of trainers
2.6.5 Ways to strengthen ex-post controls
2.6.6 Strengthen ex-ante controls
2.6.7 How to provide methodological guidance
2.6.8 E-procurement: tools and process
2.6.9 The importance of structure, leadership and tools
2.6.10 Procurement planning and market analysis
2.6.11 Technical specification
2.6.12 How to identify conflict of interest
2.6.13 Contract awarding process

SUBMISSION OF EXPRESSION OF INTERESTS (EOIs)
The Rivers State Employment and Expenditure for Results Project now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services.

Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The shortlisting criteria are
(i) evidence showing the fields of specialty of the firm (consultant’s profile/brochures)
(ii) evidence showing that the firm is a legal entity (certificate of registration),
(iii) evidence of registration with relevant authorities and professional bodies.
(iv) Evidence showing the technical and managerial capabilities of the firm in the field of assignment.
(v) experience of working in a similar geographical region,
(vi) Description of similar assignments,
(vii) availability of appropriate skills among staff, and essential technology).
For each previous project performed, the consultant shall provide the name and contact address of the client (office & e-mail address, and telephone number), date(s) of execution, name(s) of lead and associate firms, contract amount and financing sources.

The attention of interested Consultants (firm) is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA Credits & Grants] by World Bank Borrowers [July 2014] (“Consultant Guidelines”) setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.

A Consultant will be selected in accordance with the Consultant Qualification Selection method set out in the Consultant Guidelines.

Further information can be obtained at the address below during office hours (10.00 am to 16.00 pm).

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by May 12, 2020.

The Project Coordinator
State Project Coordinating Unit (SPCU)
10 Odi Street, Old GRA, Port Harcourt
Tel: 08110573431
E-mail: riversseefor@gmail.com .