Alliance For A Green Revolution In Africa (AGRA)- Request For Proposal From Consultancy Firms

DEADLINE: 11TH JANUARY, 2022 ALLIANCE FOR A GREEN REVOLUTION IN AFRICA (AGRA) RFP: ANNUAL REPORT PRODUCTION CONSULTANT SYNOPSIS OF THE REQUEST FOR PROPOSAL (CONSULTANCY FIRMS)

Solicitation Reference No. RFP/158/COMMS/2022 Title of Solicitation Annual Report Production consultant Issuing Office & Address Alliance for a Green Revolution in Africa (AGRA) Website: www.agra.org Point of contact for clarifications, questions and ammendments AGRA General Procurement, Procurement@agra.org Email Address for submission of Proposals/ Quotes AGRA General Procurement, Procurement@agra.org Solicitation Issue Date 16 December 2021 Deadline for submission questions and clarifications 4 January 2022 1700 hours, East African Time GMT +3. Deadline for Answering questions and clarifications 7 January 2022 1700 hours, East African Time GMT +3. Deadline for submission of proposals 11 January 2022 1700 hours, East African Time GMT +3. Please include the subject line “RFP/158/COMMS/2022” in the email Type of Consultant Consultancy Firm Anticipated Award Type CONSULTANCY AGREEMENT Procurement method Quality and Cost Based Selection (QCBS) Evaluation Criteria Bidder Must provide the below listed information:

Mandatory Eligibility Requirement – Curriculum Vitae – Copy of academic certificates & ID or passport – Shall not be sanctioned or blacklisted by any government or institution – Detailed client reference list indicating the scope and magnitude of similar assignments carried out – Applicant shall be an Individual Consultant

Evaluation Criteria 1. General Qualifications…………………………………………..20% – Relevant academic qualifications 2. Experience of the consultant…………………………..40% – Meet requirements as outlined in paragraph 3 below (Scope of Work) – Detailed client reference list indicating the scope and magnitude of similar assignments carried out 3. Consultant’s methodology, work plan and understanding of the assignment…………………………………………….40% Total weight: 100% Technical pass mark 75% Weightage Technical proposal: 80% Financial: 20%

Terms of Reference for Annual Report Production consultant

Background AGRA (Alliance for a Green Revolution in Africa) is an African-led alliance focused on putting farmers at the centre of our continent’s growing economy. AGRA advances uniquely African solutions to sustainably raise farmers’ productivity and connect them to a growing marketplace. Together with its partners—including researchers, donors, African governments, the private sector, and civil society—AGRA seeks to create an environment where Africa feeds itself.

AGRA works with African governments, other donors, Non-Government Organizations (NGOs), the private sector and African farmers to significantly and sustainably improve the productivity and incomes of resource poor smallholder farmers in Africa. AGRA’s overall goal is to catalyze and sustain an Inclusive Agricultural Transformation in Africa to increase incomes and improve food security of at least 30 million smallholder farming households with a set of targeted catalytic downstream and systemic investments coupled with government engagement made through its alliance of partners. AGRA’s mission is to catalyze an agricultural transformation in Africa through innovation driven, sustainable, productivity increases and access to finance that improve the livelihoods of smallholder farmers.

To support this transformation from a communications perspective, AGRA is seeking to recruit an exceptional individual to the role of Annual Report Production to support the Communications team.

Objective of the consultancy Pursuant to the above highlighted, AGRA’s Communications Unit would like to engage a qualified consultant to prepare the annual report as the most comprehensive account of our yearly programmatic and financial performance for use by our board, donors and other critical partners.

The consultant will report to the Head of Communications and will work closely with the AGRA Executive Committee members.

Scope of Work (a) Draft and submit the proposed outline and theme to AGRA

(b) Set up telephone interviews to gather further information.

(c) Use AGRA case stories together with images to include the report

(d) Submit the first draft of report to AGRA.

(e) Provide two design options.

(f) Submit the second draft put into designed report together with images and sent to AGRA

(g) Share the final report proofed with AGRA

(h) Report sent to printers.

(i) Write social media content to include two articles and series of twitter posts.

Expected Deliverables and Timelines

Deliverable Expected date Draft and submit the proposed outline and theme to AGRA 28th January 2022 Set up telephone interviews to gather further information. 3rd February 2022 Use AGRA case stories together with images to include the report Submit the first draft of report to AGRA. 18th February 2022 Provide two design options. 18th February 2022 Submit the second draft put into designed report together with images and sent to AGRA 4th March 2022 Share the final report proofed with AGRA 25th March 2022 Report sent to printers. 31st March 2022 Write social media content to include two articles and series of twitter posts 31st March 2022

Evaluation Criteria (1) General Qualifications…………………………………………………20%

Relevant academic qualifications

(2) Experience of the consultant……………………………………..40%

Meet requirements as outlined in paragraph 3 above (Scope of Work) Detailed client reference list indicating the scope and magnitude of similar assignments carried out

(3) Consultant’s methodology, work plan and understanding of the assignment..…….40%

Total weight: 100%

Proposal Submission (A) TECHNICAL PROPOSAL Interested and qualified consulting firms s are invited to submit their proposal(s) comprising of the following:

Understanding and interpretation of the TOR Methodology to be used in undertaking the assignment The technical proposal should be comprehensive yet brief max 3 pages in word. A description of the assignment elements and summary of the scope of the assignment. The consultant should indicate how their experience and skills with regard to the scope of the proposed assignment. (Not more than 2 pages). CV conforming to the qualifications listed above for persons to manage and conduct the assignment. Only CVs strictly relevant to the assignment shall be accepted. Minimum Technical score shall be 75% and above

(B) FINANCIAL PROPOSAL Must be provided in the prescribed format, RFP ANNEX B, supported with a breakdown analysis and will provide the following information, but is not limited to:

The consultant shall provide total cost and breakdown for carrying out the assignment Price must be quoted in US Dollars (USD) All applicable taxes (VAT) should be quoted separately If the financial proposal is silent on taxes, AGRA shall assume that these are inclusive; Reimbursable costs if applicable shall be quoted separately. The financial proposal shall be submitted separately from the technical proposal and should be password protected . Only firms meeting the minimum technical score (equal or above 75%) shall be requested for the password to their financial proposal

Submission requirements (1) Brief Technical proposal including detailed CVs should be submitted separately from the Financial Proposals to procurement@agra.org by the deadline indicated in the synopsis. The financial proposal must be password protected submitted separately to

(2) The subject of the email MUST read “ RFP/158/COMMS/2022 ”. AGRA shall not be liable for not opening proposals that are submitted with a different subject.

(3) Technical and Financial proposals will need to be submitted as separate documents.

(4) Neither technical nor financial proposals should exceed 10MB.

Disclaimer AGRA reserves the right to determine the structure of the process, number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.

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Alliance For A Green Revolution In Africa (AGRA)- Request For Proposal From Consultancy Firms

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