Economic Community Of West African States (ECOWAS Commission)- Invitation For Prequalification For The Services Of Insurance Brokers/Underwriters Of ECOWAS Institutions/Relaunch Notice

DEADLINE: 22ND OCTOBER, 2021 ECONOMIC COMMUNITY OF WEST AFRICAN STATE S ( ECOWAS COMMISSION ) I NVITATION FOR PREQUALIFICATION FOR THE SERVICES OF INSURANCE BROKERS/UNDERWRITERS OF ECOWAS INSTITUTIONS/RELAUNCH NOTICE

(1) The Economic Community of West African States (ECOWAS) is a sub-regional multilateral organization created on 28 May 1975 and composed of fifteen (15) Member States. ECOWAS currently maintains Staff benefit insurance policies for all Staff members of its five Institutions and Agencies and Asset policies for three of its Institutions domiciled in Nigeria. Article 48 of the ECOWAS Staff Regulations makes it compulsory for all Institutions and agencies to subscribe to an Accident and Group Life insurance policy.

(2) ECOWAS wishes to engage the services of underwriters and brokers with specific expertise, proven track records and experience to handle its insurances. ECOWAS is seeking written proposals from underwriters and brokerage firms to provide Insurance services that Include but not limited to risk handling, Insurance placement and servicing, risk exposure analysis, as well as general Insurance advisory services and claims assistance. The selected underwriters and brokerage firms will work directly with ECOWAS Administration on insurance coverages, renewals and claims administration.

(3) The scope of work of the underwriters shall include but not limited to providing insurance cover on:

Group Life & Group Personal Accident Industrial All Risks Insurance Motor Vehicle Insurance

(4) The Department of General Administration & Conference of the ECOWAS Commission thereby requests from eligible companies to indicate their interest in providing these services, interested companies must provide the following information showing that they are qualified to perform the

GENERAL REQUIREMENTS FOR UNDERWRITERS

Duly signed and stamped introductory letter by the company’s authorized signatories; Evidence demonstrating that the bidder is not be in cessation of activity (bankruptcy). The bidder SHALL provide the relevant documents including the approval letter from the National Insurance Commission (NAICOM ) confirming the bidders solvency margin as at 31st December 2020); Certified true copy of Certificate of Incorporation and Registration delivered by the relevant Authority of the bidder’s country, such as the Corporate Affairs Commission (CAC) of r Nigeria; Certified true copy of current Operating License as an Insurer to transact the class of business it intends to bid, issued by the relevant Insurance regulatory Authority.; Certified true copy of the bidder’s ‘s annual audited accounts for the last five (5) years (2016, 2017, 2018,2019 & 2020), certified by the relevant regulatory authority; Certified true copy of tax clearance certificate for the last five (5) years (2016, 2017, 2018, 2019 8. 2020) delivered by and approved by the relevant regulatory Authority; Evidence proving number of years of insurance experience managing insurance schemes similar to that of ECOWAS; Management and personnel profile of the bidder’s company; -J List of names 8i contact details of top ten (10) current clients. Every claim shall be supported by certificate of satisfactory service, signed, sealed by the head of the concerned client company or the principal deputy in charge of insurance management; Evidence of having managed Insurances of Multilateral/Regional or Multinational Organization like ECOWAS. (Bidders SHALL Provide signed Contract or Job Completion Certificate issued by the head of the client company of the principal deputy in charge of insurance management);

NOTE WELL : a. All certifications, clearances, letters, approvals, etc. mentioned above that pertain to the relevant insurance regulatory authority must be on official letterhead(s), signed, sealed and delivered by the head of the regulatory body or the principal deputy in charge of insurance, b. In the case Nigerian bidders, the regulator shall be the National Insurance Commission (NAICOM).

SPECIFIC REQUIREMENTS FOR UNDERWRITERS

Evidence of annual claim payment of over NGN100M or $500,000 for a five-year period from January 2016 to date; Certified true copies of the bidder’s Company annual audited accounts and tax clearance certificate for the last five (5) years (2016, 2017, 2018, 2019 & 2020), certified by the relevant regulatory authority, clearly showing the bidder’s annual gross premium income, shareholder’s fund and solvency margin for the five years; Recapitalisation schedule submitted to NAICOM and evidence of compliance up to Dec. 2020. Including the approval of Recapitalisation plan. Full detailed presentation of bidder’s company personnel and management profile with CVs and a certification from the Pension Commission signed by the highest responsible applicable level of authority at the Pension Commission; Evidence of current reinsurance cover showing capacity to cover policy. (Treaty summaries etc.)

NOTE WELL : a. All certifications, clearances, letters, approvals, etc. mentioned above that pertain to the relevant insurance regulatory authority must be signed, sealed by the head of the regulatory body or the principal deputy in charge of insurance,

(b) In the case Nigerian bidders, the regulator shall be the National Insurance Commission (NAICOM). Please also note that all the above requirements are mandatory for the acceptance of the bids. The Non- Submission of any of these documents will lead to the disqualification of the Bidder.

(5) Interested eligible companies may obtain further information at Procurement Division, Directorate of General Administration, ECOWAS Commission, Plot 101, Yakubu Gowon Crescent, Asokoro District, P.M.B. 401 Abuja, Nigeria. Email: procurement@ecowas.int with copy to cdeh@ecowas.int sbangpura@ecowas.int afallah@ecowas.int

(6) interested eligible companies may obtain further information at Procurement Division, Directorate of General Administration, ECOWAS Commission, Plot 101, Yakubu Gowon Crescent, Asokoro District, P.M.B. 401 Abuja, Nigeria. Courriel: sbangoura@ecowas.int with copy to deklu@ecowas.int procurement@ecowas.int oolu-ibukun@ecowas.int

(7) The attention of interested Consultants is particularly drawn to Article 117 of the ECOWAS Procurement Code (“Infringements by Candidates, Bidders and Awardees”), providing information on corrupt or fraudulent practices in competing for or executing a contract. In addition, please refer to the following specific information on conflict of interest related to this assignment as per “Article 118 of the ECOWAS Procurement Code.

(8) All submissions (1 Original + 3 Copies + one USB drive including the electronic copy of the submission) should be delivered in a sealed envelope and deposited in the ECOWAS Tender Box located in the Directorate of General Administration, Procurement Division, 1st Floor ECOWAS Commission, 101 Yakubu Gowon Crescent, Asokoro District, P. M. B. 401 Abuja Nigeria, and clearly marked:

“Invitation for Prequalification for the Services of insurance Brokers/Underwriters of ECOWAS Commission, Do Not Open, Except in Presence of the ECOWAS OPENING COM MITTEE” on or before 22 October, 2021 at 11.00am at the latest.

VAFOLAY M. TULAY COMMISSIONER, GENERAL ADMINISTRATION AND CONFERENCE

Economic Community Of West African States (ECOWAS Commission)- Invitation For Prequalification For The Services Of Insurance Brokers/Underwriters Of ECOWAS Institutions/Relaunch Notice

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