High Commission Of India, Abuja- Invitation To Tender For Complete Maintenance Of Chancery- Cum- Residential Complex At Cadastral Zone, Central Business District, FCT, Abuja, The Embassy Residence At Maitama, Abuja And Two/Three Other Residences Located Outside Chancery-Cum-Residence Complex

DEADLINE: 20TH APRIL, 2021 HIGH COMMISSION OF INDIA, ABUJA NO. 364, CADASTRAL ZONE CENTRAL BUSINESS DISTRICT (CBD) ABUJA, NIGERIA INVITATION FOR TENDERS SUBJECT: TENDER INVITATION FOR COMPLETE MAINTENANCE OF CHANCERY- CUM- RESIDENTIAL COMPLEX AT CADASTRAL ZONE, CENTRAL BUSINESS DISTRICT, FCT, ABUJA, THE EMBASSY RESIDENCE AT MAITAMA, ABUJA AND TWO/THREE OTHER RESIDENCES LOCATED OUTSIDE CHANCERY-CUM-RESIDENCE COMPLEX.

(1) The High Commission of India (HCI), Abuja invites sealed tenders for Annual Maintenance Contract (AMC) for its Chancery complex at 364, Cadastral Zone, Central Business District (CBD), FCT, Abuja, the Embassy Residence at Maitama, Abuja and two/three other residences located outside the Chancery complex. The tenders are invited under two bid system viz. Technical Bid and Financial Bid from reputed, experienced and financially sound firms registered under relevant Nigerian Companies Law having regular office preferably in Abuja, Nigeria for complete maintenance (House Keeping, Electrical, Mechanical, Security Equipment and other systems of its properties as per details given at Section-IV).

(2) The tender document can be downloaded from the following websites:

www.hciabuja.gov.in

www.http://eprocure.gov.in/cppp

www.mea.gov.in

Bidders are requested to go through the terms & conditions contained in the bid document. Bidders are also required to deposit Earnest Money Deposit (EMD) of N 500,000.00 (five hundred thousand Naira only) in the form of “Pay Order/Demand Draft or Bank Guarantee from any Scheduled bank recognized by the Central Bank of Nigeria!’ in favour of “High Commission of India, Abuja”. Bids received without EMD will not be considered and rejected summarily.

(3) The tender should be submitted in two sealed envelopes as below, along with prescribed EMD.

The first sealed cover superscripted as “Technical Bid” should contain details of technical capabilities of the firm (with documentary evidence), and acceptance of terms & conditions given in Section-II.

The second sealed envelope superscripted “Financial Bid” should contain rates only for AMC as per Section-V of the Tender Document.

Both the sealed covers, along with EMD should be placed in the main sealed envelope superscripted “Tender for Annual Maintenance Contract for IHC, Abuja” addressed to the Head of Chancery, High Commission of India at 364, Cadastral Zone, Central Business District (CBD), FCT, Abuja, Nigeria, and must reach on or before 20 April 2021 by 1100 hrs . Bids may be hand delivered or sent by post at the aforementioned address so as to reach on or before the prescribed date and time. Mission will not be responsible for any postal delay and cost.

(4) Please note that any corrigendum/addendum in the above tender document, if required, will be hosted in the website of the High Commission of India, Abuja, as given above.

(5) While all efforts have been made to avoid errors in the drafting of the tender documents, the Bidder is advised to check the same carefully. No claim on account of any errors detected in the tender documents shall be entertained.

(6) The bidder shall submit the copy of the authorization letter / Power of Attorney as the proof of authorization for signing on behalf of the Bidder.

(7) All Bidders are hereby explicitly informed that conditional offers or offers with deviations from the conditions of Contract, the bids not meeting the minimum eligibility criteria, Technical Bids not accompanied by EMD of requisite amount/format, or any other requirements, stipulated in the tender documents are liable to be rejected.

(8) The Mission reserves the right to amend any of the terms and conditions contained in the Tender Document or reject any or all applications/offers without giving any notice or assigning any reason thereof. The decision of the High Commission of India in this regard will be final and binding upon the bidders.

(9) The important schedules and dates are as under:

Key Event Dates 1. Pre-bid Meeting & Site visit 10 April 2021 at 1100 hrs 2. Last date for submission of Bids 20 April 2021 by 1100 hrs 3. Date* of Opening of Technical Bids (Participant bidders may wish to be present)*Date & time for opening of financial bids of technically qualified bidders will be communicated separately.A letter of authorization shall be submitted by the Bidder’s representatives before opening of the Bids. Absence of bidder or their representative shall not impair the legality of the opening procedures. 23 April 2021 at 1500 hrs 4. Venue for Opening of Bids Conference Room, High Commission of India, Abuja, Nigeria

(10) For any tender related enquiry/clarification/site visit, please contact Attache (Political & Property) by E-mail admn.abuja@mea.gov.in or by phone (07862280004). The bidders shall visit the work place, understand the scope thoroughly (even it is not mentioned in this tender) and then quote for. The service provider shall be deemed to have visited the site(s) and made themselves familiar with the working condition whether they actually inspect the site(s) or not.

(11) All bidders are requested to read and understand the terms & conditions of the contract as detailed in the Section-II before submitting their bids. No change or violation of the aforementioned terms and conditions is permissible once the quotation is accepted by the Mission.

SIGNED V.S.D.L Surendra Head of Chancery

Click to Download Tender Document

High Commission Of India, Abuja- Invitation To Tender For Complete Maintenance Of Chancery- Cum- Residential Complex At Cadastral Zone, Central Business District, FCT, Abuja, The Embassy Residence At Maitama, Abuja And Two/Three Other Residences Located Outside Chancery-Cum-Residence Complex

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