Malaria Consortium- Request For Proposal (RFP) For Website Developer

DEADLINE: 26TH MARCH, 2021 MALARIA CONSORTIUM REQUEST FOR PROPOSAL (RFP) FOR WEBSITE DEVELOPER REF: MC-UK-016- WEBSITE DEVELOPER

SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS

A. Malaria Consortium

Malaria Consortium is one of the world's leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right product at the right quality.

This tender invites consultants to quote for an estimated 360 hours of web-development for the period of 01 April 2021 – March 31 2022. The work will be billed and paid for in equal monthly instalments, and unused hours will be carried over and used as and when required. The consultant will be flexible with their working hours and be available to meet organisational needs weekdays from 09.00-17.00 (UK time), excluding public holidays.

The consultant will resolve technical issues and website design that cannot be done in-house and continue the development of our fully responsive website. The consultant will be a central point of contact for anything related to all websites in the Malaria Consortium network, providing ongoing support and development and answering to all client requests for additional functionality. On a day to day basis the consultant will maintain and develop the network of Malaria Consortium websites and resource tools. These include various microsites and interfaces used by the public and by internal Malaria Consortium staff. On occasion this will also mean liaising with Malaria Consortium’s Global ICT Manager.

B. Administrative information B1) It is the intent of this RFP to secure competitive proposals to select a consultant to provide general website development/design and support.

B2) All completed bids should be submitted by email to tenders@malariaconsortium.org with the following reference in the subject: ‘ MC-UK-016- WEBSITE DEVELOPER’ .

B3) Bids must be received by Friday 26 th March 2021, 17.00 UK time . Bids submitted after the deadline will NOT be accepted.

B5) Bidders may ask for clarifications on this request for proposal up to the by Monday 15th February 2021, 17.00 UK time by sending an email to tenders@malariaconsortium.org with the following reference in the subject: ‘ MC-UK-016- WEBSITE DEVELOPER-Questions’

B4) Malaria Consortium shall notify the winning bidders in writing. Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor.

B6) The submitted proposal shall include the following information. Failure to supply all requested information or comply with the specified formats will disqualify the bidder from consideration.

The bidder should submit, as part of the bid, a section describing their general qualifications to provide the services requested. This should include information on their eligibility, availability, examples of relevant work and any other information the consultant feels will support their bid. The consultant will be expected to provide at least three references. Complete price schedule. If any tax is to be added on top please include this in your quote. Please bid in GBP and break down pricing into hourly rates, as well as yearly cost. Any additional costs and expenses to the requested rates must be included in the quote. Malaria Consortium does not cover any additional costs beyond the hours quoted unless these are agreed in a final contract with the successful bidder. The consultant should specify in their submission whether or not they intend to subcontract any part of the work required under this Tender, and provide details on the part to be subcontracted and the agency to which the subcontract will be awarded. The consultant should complete and submit the Bidder Response Document outlining compliance with Malaria Consortium’s policies.

B7) Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium, and is not bound to accept the lowest priced bid submitted.

B8) Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest.

B9) The award criteria shall be based on the proposals overall response and “value for money” while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees.

B10) The successful vendor shall receive a contract for the period of the services required, which can be extended up to a maximum of 1 year upon agreement of both parties.

B11) The language for communications and required documents is English.

C. Technical Requirements and Specifications Malaria Consortium’s website is the focal point for latest news, resources and organisation information. Visitors to our website include partners, academics, donors, civil servants, and the general public.

Malaria Consortium is looking to engage a consultant (freelance or agency) to provide general website development/design and support on a flexible contract for an agreed number of hours. The consultant works directly with the in-house External Relations team. We are now looking to appoint this consultant for the financial year 2021-2022.

C12) This tender invites consultants to quote for an estimated 360 hours of web-development for the period of 01 April 2021 – March 31 2022

C13) The consultant will be flexible with their working hours and be available to meet organisational needs weekdays from 09.00-17.00 (UK time), excluding public holidays.

C14) The consultant will resolve technical issues and website design that cannot be done in-house and continue the development of our brand new fully responsive website.

C15) The consultant will be a central point of contact for anything to do with all websites in the Malaria Consortium network, providing ongoing support and development and answering to all client requests for additional functionality.

C16) On a day to day basis the consultant will maintain and develop the network of Malaria Consortium websites and resource tools. These include various interfaces used by the public and by internal Malaria Consortium staff.

Current design projects include:

The redesign of the news section of the website Design and implementation of a revised newsletter sign-up process Design and implementation of a new cookies consent form Integrating the website CMS with Mailchimp Implementing second phase of a donation platform for the website Supporting integration of a new recruitment portal (ATS)

Regular duties/work includes:

Regular weekly backups of the entire website network SEO and social network improvements for visibility and ranking Improving site functionality and appearance on newer devices, operating systems and browsers Implementation of various translation options both over the main website and within resource areas Creation of new ‘specialised’ web pages where design, layout and coding skills are required Assistance with content editing and inclusion Supplying spreadsheets of media usage and download statistics Advising Malaria Consortium staff on where assets can be found and how to use functionality of the website network Assisting training new staff on using the Content and Asset management tools Advising on and contributing to new ideas for online impact and interaction Integrating third party services working with APIs, widgets such as JustGiving, YouTube etc. WordPress maintenance and customisation Providing technical/advisory expertise regarding all aspects of websites, domains etc.

C17) Please note that all the tasks outlined above must be within the consultant’s competency.

C18) The consultant will be required to draw up a process to ensure website continuity in the event of needing to change suppliers.

C19) This job will be conducted remotely, although there may be occasions when a face to face meeting in London will be necessary.

Click to Download Tender Document Bidders Response Document

Malaria Consortium- Request For Proposal (RFP) For Website Developer

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