National Agency For The Control Of Aids (NACA)- Request To Quote For The Provision Of Hotel Services In 36 States And FCT On An Annual Retainership Arrangement

DEADLINE: 22ND SEPTEMBER, 2021 NATIONAL AGENCY FOR THE CONTROL OF AIDS (NACA) REQUEST FOR THE PROVISION OF HOTEL SERVICES IN 36 STATES AND FCT ON AN ANNUAL RETAINERSHIP ARRANGEMENT REF. NO.: NACA/PRO/1082/EHSUGFG

(1.0) INTRODUCTION The National Agency for the Control of AIDS has the responsibility of coordinating the multisectoral HIV/AIDS response in Nigeria with funding sources from Government of Nigeria (GON) and other National and International Donor Agencies such as Global Fund (GF), UNICEF, etc. The prudency in NACA’s financial transactions become more than ever crucial to meet various and stringent standards of her partners. Pursuant to this objective and consistent with the practices of some Donor/Partners. The Agency intends to engage the services of Hotels in 36 States and FCT on an annual Retainership Arrangement for workshops, meetings, accommodation and related services.

(2.0) SCOPE OF SERVICE This request is to solicit for reputable Hotels across the Country (36 and FCT) to provide Tea Break, Lunch, Hall for Activities and Room Accommodation when the need arises.

(3.0) GENERAL ELIGIBILITY CRITERIA (i) Evidence of company registration (certificate of incorporation of the company) including Forms CAC2 and CAC7.

(ii) Evidence of Tax Registration and or Tax Clearance Certificate

(4.0) ADDITIONAL TECHNICAL REQUIREMENTS (i) Catering services with capacity to provide lunch and tea breaks for a minimum of 5 persons

(ii) Conference hall with minimum capacity of at least 50 persons

(5.0) COLLECTION OF THE TENDER DOCUMENT The Standard Request for Quotation document can be downloaded from this link; https://naca.gov.ng/wp-content/uploads/2021/09/Hotel-Retainership-link-992021v.pdf

(6.0) DEADLINE FOR SUBMISSION The deadline for the submission of Quotation should not be later than 12 noon of Wednesday 22 September 2021 at the Office of the Head of Procurement, Ground Floor, NACA main building, 3 Ziguinchor Street. Wuse Zone 4. Abuja or Via Email procurement@naca.gov.ng

(7.0) GENERAL INFORMATION (i) Bids must be in English Language and signed by an official authorized by the bidder;

(ii) Bids submitted after the deadline for submission would be rejected;

(iii) NACA reserves the right to evaluate and award per Lot;

(iv) NACA is not bound to contract any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities.

(8.0) GLOBAL FUND CODE OF CONDUCT The firm shall get acquainted with the global fund code of conduct for suppliers using this link below: https://www.theglobalfund.org/media/3275/corporate_codeofconductforsuppliers_policy_en.pdf

Responding to this advert shall serve as an acknowledgement to abide by the Global Fund Code of Conduct for Suppliers.

Whistleblowing Policy Suppliers are encouraged to send information on any infraction or grievances to the dedicated email account: ispeakoutnow@naca.gov.ng or naca.ispeakoutnow@gmail.com

(9.0) NOTES/DISCLAIMER (a) NACA shall verify any or all documents and claims made by applicants and will disqualify bidders with falsified documents and claims.

(b) If it is determined that submitted documents and claims have been falsified, the bidder may face prosecution in a court of Law.

( c) NACA shall not be held responsible for any disqualified proposal because of any omission or deletion relating to the submission guidelines.

(d) This advertisement shall not be construed as a commitment on the part of NACA to award a contract to any Contractor, nor shall it entitle any Contractor submitting documents to claim any indemnity from NACA.

(e) NACA is not bound to shortlist any bidder and reserves the right to annul the bidding process at any time without incurring any liabilities or providing a reason.

SIGNED MANAGEMENT

National Agency For The Control Of Aids (NACA)- Request To Quote For The Provision Of Hotel Services In 36 States And FCT On An Annual Retainership Arrangement

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