Oxfam- Request For Proposal For Office Movement

DEADLINE: 18TH NOVEMBER, 2021 OXFAM REQUEST FOR PROPOSAL TERMS OF REFERENCE FOR OFFICE MOVEMENT

Reference number RFP 20/REQ3416/ABV-NG Done by Oxfam Novib Author(s) OXFAM Supply & Logistics UnitConsignée: Bridesdale Kanu-Okoro Release date 12 Nov. 2021 Expiry Date 21 Nov. 2021 Awarding criteria Meeting all technical requirements: 1) Technical Offe–Technical qualification, Experience, Quality and Methodology, 2) Financial Offer -Best Value for Money.

PROJECT BACKGROUND (1.1) BACKGROUND AND RATIONALE Oxfam is a world-wide development organization that mobilizes the power of people against poverty. In Nigeria, we work to influence policy change in favour of the poor and most vulnerable, promoting food security and supporting small scale farmers to improve the livelihoods of men and women in rural areas.

We focus on meeting vulnerable people’s needs, saving lives, sustaining increased incomes for the poorest, transforming attitudes about women’s roles and rights.

We increase active citizenship, and the accountability and transparency of public and private sector; and central to our work is the belief that power relations need to change to enable poor people to demand and claim their rights. Our core values are equality, empowerment, solidarity, inclusiveness, accountability and courage; with the pillars of our national work being accountable governance, gender justice and just economies.

(2) PROJECT DEFINITION (2.1) OBJECTIVE AND SCOPE Oxfam in Nigeria has its current office located at No. 11 Ganges Street, off Alvan Ikoku Way, Maitama, Abuja, Nigeria and it has occupied the property since 2015. There is the need for Oxfam to relocate its office to another location which has been secured within Maitama District at No. 23b Katsina Ala Street. The service of a qualified firm is required to professionally support the process of relocating the office within a reasonable time of six weeks in such a way that will imply minimum disruptions to the business of the organization and at the most cost efficient rate.

The main objective of this service consultancy is to have a seamless office movement from the current location to the new one whereby all associated activities are professionally handled by a single firm. Specific objectives are:

(a) To engage the services of a single firm that will handle the entire process thereby avoiding multiple engagement with artisans and service providers.

(b) To ensure no or very minimum damage or loss of any equipment, device, furniture, fittings, or documents.

(c) For time and cost efficiency in the delivery of associated services involved in the office movement.

SCOPE OF THE CONSULTANCY The following services are expected to be covered by the service provider:

(1) Facility management services (a) Sourcing, engagement and management of labour, equipment, materials needed to perform various office movement services indicated in this terms of reference.

(b) Renovations and repairs: engage the services of qualified artisans and technicians to carry out approved renovations and repairs necessary inside and outside the building as well as the premises of the building. This includes but not limited to repairs of fittings, furniture (ceiling, wardrobes, kitchen cabinets etc.), electrical outlets, paintings and interior decoration of the new office building.

Specific tasks required: (i) Full Cost of Painting the entire interior and exterior of Main building, boys quarter and perimeter fence, changing of bad fisher boards, wall treatment, screeding etc. of 25B KatsinaAla street using Fine Coatpaints.

(ii) Installation of all required electrical switches, sockets, bulbs circuit breakers, distribution box, wiring extensions, trucking, installation of distribution box, changeover switches and all other electrical accessories including inverter conduit.

Confirmation of the intention to submit a proposal/offer: Bidders are asked to confirm their intention to participate in this process after receiving this request for proposal.3.3

Deadlines Any questions, remarks or requests for clarification can be send to ngaoxfamvendors@oxfam.org , before 21/11/2021, 12:00 hours.

Questions will be answered to all applicants no later than 17/11/2021, 12:00 hours. Offers should reach Oxfam Novib no later than 18/11/2021, 17:00 hours. A tentative award will be provided by 24/11/2021, provided prior check of the references supplied by the successful service provider. The estimated date of contract signature is planned on 26/11/2021:

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Oxfam- Request For Proposal For Office Movement

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