DEADLINE: 27TH MAY, 2022
HIGH COMMISSION OF INDIA
NO, 364, CADASTRAL ZONE, CENTRAL BUSINESS DISTRICT (CBD) ABUJA, NIGERIA
www.hciabuja.gov.in
TENDER INVITATION FOR ANNUAL MAINTENANCE CONTRACT FOR UPKEEP OF GARDENS AND GROUND MAINTENANCE AT THE CHANCERY COMPLEX AND THE EMBASSY RESIDENCE (ER) OF THE HIGH COMMISSION OF INDIA.
TENDER NO. ABUJ/ADMN/872/02/2022
(1) The High Commission of India (HCI), Abuja invites sealed tenders for Annual Maintenance Contract (AMC) for upkeep of gardens and ground maintenance of its Chancery complex at 364, Cadastral Zone, Central Business District (CBD), FCT, Abuja, and the Embassy Residence at Maitama, Abuja.
(2) The tenders are invited under two bid system viz. Technical Bid and Financial Bid from reputed and experienced firms having regular office preferably in Abuja, Nigeria for upkeep of gardens and ground maintenance at its Chancery complex and the Embassy Residence (as per details given at Section-IV).
(3) The tender document can be downloaded from the following websites:
www.http://eprocure.gov.in/cppp
Bidders are requested to go through the terms & conditions contained in the bid document. Bidders are also required to deposit Earnest Money Deposit (EMD) of ₦100,000.00 (One hundred thousand naira only) in the form of “Pay Order/Demand Draft or Bank Guarantee from any Scheduled bank of Nigeria” in favour of “High Commission of India, Abuja”. Bids received without EMD will not be considered and rejected summarily. EMD of all unsuccessful bidders shall be refunded within 30 days of awarding the tender. No interest shall be payable for EMDs. The EMD will be forfeited on account of one or more of the following reasons:
(i) The bidder withdraws his bid during the period of bid validity;
(Ii) In case of a successful bidder, the selected bidder fails to sign the agreement in time or furnish performance guarantee;
(iii) Furnishing of any wrong information.
(4) The successful bidder is required to submit 5% of annual contract amount Performance Guarantee before the commencement order is given and within 10 days of signing the final contract. The EMD of the successful bidder may be adjusted in the Performance Guarantee by depositing the difference in amount of Performance Guarantee or alternatively EMD could be refunded by taking a fresh guarantee. The guarantee shall remain valid during the tenure of contract period and additional 45 days. The guarantee amount in full may be forfeited in the following cases:
(5) The tender should be submitted in two sealed envelopes as below, along with prescribed EMD.
(a) The first sealed cover superscripted as “Technical Bid” should contain details of technical capabilities of the firm (with documentary evidence) as per Section-III.
(b) The second sealed envelope superscripted “Financial Bid” should contain rates only for AMC as per Section-V of the Tender Document.
(c) Both the sealed covers, along with EMD should be placed in the main sealed envelope superscripted “Tender for Annual Maintenance Contract for Gardening Services” addressed to the Head of Chancery, High Commission of India at 364, Cadastral Zone, Central Business District (CBD), FCT, Abuja, Nigeria, and must reach on or before 27th May, 2022 by 1700 hrs. Bids may be hand delivered or sent by post at the aforementioned address so as to reach on or before the prescribed date and time. Mission will not be responsible for any postal delay.
(6) Please note that any corrigendum/addendum in the above tender document, if required, will be hosted in the website of the High Commission of India, Abuja, as given above.
(7) While all efforts have been made to avoid errors in the drafting of the tender documents, the Bidder is advised to check the same carefully. No claim on account of any errors detected in the tender documents shall be entertained.
(8) The bidder shall submit the copy of the authorization letter / Power of Attorney as the proof of authorization for signing on behalf of the Bidder.
(i) When the terms and conditions of the contract are breached.
(ii) When the service provider fails to comply with minimum service levels agree upon.
(iii) Failure of the service provider to comply with statutory requirements shall constitute sufficient ground for annulment of the award and forfeiture of service guarantee. Notice with reasonable time will be given to service provider in case of forfeiture of performance guarantee. The guarantee money shall be valid for additional 60 days and shall be refunded after successful completion of contract period provided there is no breach of contract. No interest shall be paid on the Performance/Service Guarantee.
(9) The Tender shall be neatly arranged, plain and intelligible. Each page of the Tender should be signed. It should not contain any terms and conditions, printed or otherwise, which are not applicable to the Tender. The conditional tender will be summarily rejected. In any case, none of such conditions will be deemed to have been accepted unless specifically mentioned in the letter of acceptance of tender issued by the High Commission.
(10) Any bid received by the High Commission after the deadline for submission of bids will be rejected and not be considered and may be returned unopened to the bidder.
(11) Tender shall be valid for 180 days from the date of submission of tenders. A tender valid for a shorter period shall stand rejected. HCI, Abuja may ask for the bidder’s consent to extend the period of validity. Such request and the response shall be made in writing only. The bidder is free not to accept such request without forfeiting the EMD. A bidder agreeing to the request for extension will not be permitted to modify his tender.
(12) High Commission of India, Abuja reserves the right to accept any tender, reject any tender without assigning any reasons and accept tender for all or anyone or more of the articles for which the bidder has submitted bid. The Mission reserves the right to exclude any of the jobs/items from the AMC during tendering process. The Service Provider will be decided on basis of items/jobs agreed to be proposed to be carried out by the AMC Contractor.
