Nigerian Institute For Oil Palm Research (NIFOR)- Invitation To Tender For Execution Of 2022 Capital Projects (5 Lots)

DEADLINE: 27TH JUNE & 13TH JULY, 2022 NIGERIAN INSTITUTE FOR OIL PALM RESEARCH (NIFOR) (AN INSTITUTE UNDER FEDERAL MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT) KILOMETER 7, BENIN AKURE, ROAD, PRIVATE MAIL BAG 1030, BENIN CITY, NIGERIA INVITATION TO TENDER FOR EXECUTION OF 2022 CAPITAL PROJECTS www.nifor.gov.ng , info@nifor.gov.ng

(1) INTRODUCTION The Nigerian Institute for Oil Palm Research (NIFOR) is a Federal owned Agricultural Research Institute under the Federal Ministry of Agriculture and Rural Development. The Institute provides support, through research and development to the oil palm, coconut, Raphia, date palm and Shea industry in Nigeria.

In compliance with the requirements of the Public Procurements Act (2007) of the Federal Republic of Nigeria, for certification of standard procedure for procurement of goods and services, the Institute intends to undertake a pre-qualification exercise for the approved capital project for year 2022. Accordingly the institute invites competent and interested contractors to indicate interest for prequalification to tender for the following projects:

(2) SCOPE OF WORK FOR 2022

CATEGORY A: GOODS & WORKS

Lot A Construction and Completion/Rehabilitation of roads and buildings in the Main Station and outstations. Lot B Reticulation of water supply network in the Main Station Lot C Procurement of Research and Office Equipment, Consumables and Glassware Lot D Procurement of Research Project Vehicles and Tractors

CATEGORY B: SERVICE

Lot E Outreach Programme, Training and Dissemination of Research results.

(3) ELIGIBILITY REQUIREMENTS Only contractors that have proven capability, relevant experience and good track record will be considered for these competitive tenders. Such interested bidders are required to provide the following:

(a) Evidence of certificate of incorporation with the Corporate Affairs Commission (CAC) including form CAC, or CAC2 and CAC7. Business Name is also acceptable in case of Service;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31 st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31 st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 st December, 2022 or valid Certificate issued by BPP.;

(g) Sworn Affidavit:

disclosing whether or not any officer of the relevant committees of the Nigerian Institute for Oil Palm Research or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars; that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter; that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings; That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(fhCompany’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, OSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letter of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;

(n) Lot E: Evidence of Firm’s current registration with the Centre for Management Development (CMD);

(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each J V partner);

(p) All documents for submission must be transmitted with a covering/ forwarding letter under the company/firm’s letter head paper bearing amongst others, the Registration Number(RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e- mail Address. The letter head paper must bear the names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS) Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Head, Planning Monitoring & Evaluation Department on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Nigerian Institute for Oil Palm Research (NIFOR)’s Remita account in any reputable Commercial Bank in Nigeria. Firms interested in Service will not pay at this stage until after shortlisting.

(5) SUBMISSION OF BID DOCUMENTS (GOODS & WORKS) Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to: The Executive Director/CEO, NIGERIAN INSTIUTE FOR OIL PALM RESEARCH (NIFOR), PMB 1030, Benin – Akure Road, Benin City and clearly marked with (the names of the project and the lot Number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the Executive Director/CEO’s office not later than 12:00 noon Wednesday, 13 July, 2022.

(6) SUBMISSION OF EOI (SERVICE) Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon on Monday, 27 June, 2022.

(7) OPENING OF EOIs AND TECHNICAL BIDS The EOIs and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Monday, 27 June, 2022 and 12:00 noon Wednesday, 13 July, 2022, in the Institute’s Conference Hall, Nigerian Institute for oil Palm Research (NIFOR). Please, ensure that you sign the Bid Submission Register in the office of the Executive Director/CEO, as the NIGERIAN INSTIUTE FOR OIL PALM RESEARCH (NIFOR) will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head, Human Resource Management Department/Institute Secretary on this e-mail: eimiedemark@gmail.com .

(8) GENERAL INFORMATION (a) Bids must be in English language and signed by an official authorized by the bidder.

(b) Bids submitted after the dead line of submission would be returned un-opened.

(c) Bidder should not bid for more than two (2) lots.

(d) All cost will be borne by the bidders.

(e) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online.

(f) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services).

(g) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.

(h) Service: Only shortlisted Firms will be invited at a later date for collection of Request for Proposals.

(i) The Nigerian Institute for Oil Palm Research (NIFOR) is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED: MANAGEMENT

Nigerian Institute For Oil Palm Research (NIFOR)- Invitation To Tender For Execution Of 2022 Capital Projects (5 Lots)

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