Nigerian Institute Of Mining And Geosciences (NIMG), Jos- Invitation For Tenders And Expression Of Interest (EoI) For The Implementation Of 2022 Capital And Zonal Intervention Projects (13 Lots)

DEADLINE: 20TH APRIL, 2022
NIGERIAN INSTITUTE OF MINING AND GEOSCIENCES (NIMG), JOS
NO.1 METROPOLITAN AVENUE, TUDUN WADA, P.M.B. 2183, JOS
TELEPHONE: 08034515331, 08033250761
WEBSITE: www.nimg.edu.ng 
EMAIL: nimg.jos.plateau@gmail.com
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST (EOI) FOR THE IMPLEMENTATION OF 2022 CAPITAL AND ZONAL INTERVENTION PROJECTS

1. INTRODUCTION
Nigerian Institute of Mining and Geosciences (NIMG), Jos, in compliance with its statutory functions is desirous of executing its 2022 appropriated Capital and Zonal Intervention Projects. In compliance with the requirements of the Public Procurement Act, 2007 and extant regulations of the Federal Government on procurement of Goods, Works and Services, the Institute wishes to invite eligible contractors/suppliers and service providers with relevant proven competence and experience to submit bids for the under listed project

2. SCOPE OF SUPPLY/ WORK/ SERVICES
2.1 CATEGORY A: SCOPE OF GOODS/SUPPLY (INVITATION TO TENDER)
Interested Suppliers and Contractors are invited to submit their Technical and Financial bids for the following projects
 

2.2 CATEGORY B: SCOPE OF WORKS (INVITATION TO TENDER)
Interested Suppliers and Contractors are invited to submit their Technical and Financial bids for the following projects:

2.3 CATEGORY C: CONSULTANCY SERVICE
Interest Contractors are invited to submit Expression of Interest (EOI) for the following projects

3. ELIGIBILITY REQUIREMENTS
Interested and competent Contractors, Suppliers and Consultants/Service Providers wishing to carry out the projects listed under the above three (3) Categories are required to submit the following documents. Failure to fulfil any of the under-listed requirements will render a bid disqualified:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 or C1.1. Business Name is also acceptable for Services
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31 December, 2022, with minimum average turn-over of N20 million;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above)
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2022;
f. Evidence of Registration an the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the NIMG, Jos or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years-2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects/supply/services
l. Works: List of Plants/Equipment with proof of Ownership/Lease
m. For Consultancy Services: Evidence of Firm’s current registration with relevant regulatory professional body(ies);
n. For Supply of Equipment: Evidence of Authorization as Representative/Dealers of the Original Equipment Manufacturer (OEMS);
o. Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles;
p. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF
Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner) andq. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Lether Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No), and e-mail address. The Letter Headed Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Company

“Note that documents/information must be arranged and submitted in the sequence/order as listed above”

4. COLLECTION OF TENDER DOCUMENTS: GOODS AND WORKS
Interested companies are to collect the Standard Bid Documents from Head Procurement, Procurement Unit of the Institute on evidence of non-refundable Tender fee of N10,000.00 (Ten Thousand naira only) per Lot paid into the Remita E-Collection Account/TSA of Nigerian Institute of Mining and Geosciences-023300900100 in any reputable commercial bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS: GOODS & WORKS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to: The Director General/CE, Nigerian Institute of Mining and Geosciences, No 1 Metropolitan Avenue Tudun-Wada, Jos, Plateau State

Furthermore, the reverse of each sealed envelope should bear the name and address of the Bidder and drop in the designated tender box at the Procurement unit, NIMG not later than 12:00 noon on Monday, 2nd May, 2022

6. OPENING OF TECHNICAL BIDS
3.4 CATEGORY A and B
Only the technical Bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 2nd May, 2022 in the Institute Auditorium which will be covered by video recording, while the financial bid will be kept unopened. Ensure to sign the bid submission register at the Procurement unit of the Institute, as the Institute will not be liable for misplaced or wrongly submitted bids.

7. SUBMISSION OF EXPRESSION OF INTEREST (EOI) DOCUMENTS: CATEGORY C
Interest Firms are to submit two (2) bound copies of EOI documents, separated by dividers. The documents should be packaged in a sealed envelope and addressed as stated above, which should be submitted not later than 12:00 noon on Wednesday 20 April, 2022.

8. OPENING OF EXPRESSION OF INTEREST (EOI) DOCUMENTS: CATEGORY C
Expression of Interest (EOI) documents will be opened immediately after the deadlines for submission at 12:00 noon on Wednesday 20 April, 2022 in the Institute Auditorium. Ensure to sign the EOI submission register at the Procurement unit of the Institute as the Institute will not be liable for misplaced or wrongly submitted bids 

9. GENERAL INFORMATION
i. Bids and Expressions of Interest must be in English language and signed by an official authorised by the bidder,
ii. Bidders are to note that Turnover for each separate project is specified in the relevant bid document;
iii. Bid and Expression of Interest submitted after the deadline for submission will be returned unopened;
iv. Bidders should not bid for more than two (2) Lots
v. Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) ith the physical presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/TransparencY
vi. Bids documents can also be collected in soft copies and Bidders can submit through Post (Courier Services)
vii. Only pre-qualified bidders for Categories A&B will be contacted at a later date for financial bid opening while the financial bids of unsuccessful bidders will be returned unopened;
viii. Only shortlisted firms for Category C will be contacted at a later date for collection of Request for Proposal (RFP)
ix. All costs will be borne by the bidders as the Institute will not be held responsible for any cost or expenses incurred by any interested party (ies) in connection with any response to this Invitation;
x. Non-compliance with the Conditions stated therein will lead to automatic disqualification of the bidder from the bidding process
xi. The Institute is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the procurement Act 2007
xii. Further enquiries; please contact the Procurement Unit between 9:00 am and 3:30p.m. (Mondays-Fridays).

Signed
Director General/Chief Executive
Nigerian Institute of Mining and Geosciences