United Nations High Commissioner For Refugees (UNHCR)- Request For Proposal For The Establishment Of A Frame Agreement For Provision Of Catering Services At UNHCR Sub-Office, Maiduguri, Nigeria

DEADLINE: 3RD NOVEMBER, 2022 23:59hrs LOCAL TIME
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)
REQUEST FOR PROPOSAL FOR THE ESTABLISHMENT OF A FRAME AGREEMENT FOR PROVISION OF CATERING SERVICES AT UNHCR SUB-OFFICE, MAIDUGURI, NIGERIA
RFP No.: RFP/SC/NIGMA/2022-004

INTRODUCTION TO UNHCR
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.

In more than five decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 6,600 people in more than 110 countries continues to help about 60 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environments, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations please see http://www.unhcr.org.

REQUIREMENTS
The Office of the United Nations High Commissioner for Refugees (UNHCR) in Maiduguri, Nigeria invites qualified suppliers to make a firm offer for provision of catering services for the UNHCR SO Maiduguri in Nigeria.

IMPORTANT:
The Terms of Reference (TORS) are detailed in Annex A of this document.

UNHCR may award a Frame Agreement with initial duration of two (2) years, potentially extendable for a further period of one (1) year, upon confirmation and evaluation as having satisfactorily rendered the services requested by UNHCR. The successful bidder will be requested to maintain their quoted price model for the duration of agreement.

Please note that figures have been stated in order to enable bidders to have an indication of the projected requirements. It does not represent a commitment that UNHCR will purchase the quantity stated in this document of its annexes. Quantities may vary and will depend on the actual requirements.

Other United Nations Agencies, Funds and Programmes shall be entitled to the same prices and terms as those contained in the offers of the successful bidders.

It is strongly recommended that this Request for Proposal and its annexes be read thoroughly. Failure to observe the procedures laid out therein may result in disqualification from the evaluation process.

Sub-Contracting: Please take careful note of article 5 of the attached General Terms and Conditions (Annex D).

Note: this document is not construed in any way as an offer to contract with your firm.

(2) BIDDING INFORMATION:

(2.1) RFP DOCUMENTS
The following annexes form integral part of this Request for Proposal:

Annex A: Terms of Reference (TORs)

Annex B: Technical proposal Form

Annex C: Financial Offer Form (C1 and C2)

Annex D: UNHCR General Conditions of Contracts for the Provision of Goods and Services – July 2018

Annex E: Vendor Registration Form

Annex F: UN Supplier Code of Conduct (CoC)

Annex G: UNGM Registration Process

Annex H: Confirmation on UN-EU – Vendor Sanctions.

Annex I: e-Tender Box: Supplier User Manual on Guidance for Registration & Submission of offers

(2.2) ACKNOWLEDGMENT
We would appreciate your informing us of the receipt of this RFP by return e-mail to rowland@unhcr.org; bamidele@unhcr.org  and cc umunyana@unhcr.org as to:

– Your confirmation of receipt of this RFP

– Whether or not you will be submitting a bid

IMPORTANT:
Failure to send the above requested information may result in disqualification of your offer from further evaluation.

(2.3) REQUESTS FOR CLARIFICATION
Bidders are required to submit any request for clarification or any question in respect of this

RFP by e-mail to rowland@unhcr.org;  bamidele@unhcr.org and cc umunyana@unhcr.org.  The deadline for receipt of questions is 12:00 hrs. LOCAL TIME on 03/11/2022. Bidders are requested to keep all questions concise and to the point.

IMPORTANT:
Please note that Bid Submissions are NOT to be sent to the e-mail address above. Bid Submissions sent directly to the e-mail address above will result in disqualification of the offer.

UNHCR will reply to the questions received as soon as possible by means of publication through the UN tender website and by return email to all invited bidders.

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