FEDERAL UNIVERSITY BIRNIN KEBBI
P.M.B. 1157, BIRNIN KEBBI
INVITATION TO TENDER FOR YEARS 2016/ 2017/ 2018 (MERGED) TETFUND ICT SUPPORT, YEARS 2017/ 2018/2019 (MERGED) TETFUND LIBRARY INTERVENTION AND IGR PROJECTS
A. PREAMBLE
In compliance with the Public Procurement Act 2007, Federal University Birnin Kebbi invites interested, competent and reputable Companies to make submissions for technical and financial bids in respect for Years 2016/ 2017/ 2018 (Merged) TETFUND ICT Support & Years 2017/ 2018/ 2019 (Merged) TETFUND Library Intervention Projects.
B. SCOPE OF WORKS
1. YEARS 2016/2017/2018 (MERGED) TETFUND ICT SUPPORT INTERVENTION.
Lot 1 Upgrade of the University website and its Entire Portal.
Lot 2 Provision of training to academics and non-academic staff in the area of ICT
2. YEARS 2017/2018/ 2019 (MERGED) TETFUND LIBRARY INTERVENTION.
Lot 3 Subscription to E-Books & E-Journals
Lot 4 Procurement of Books for Faculty of Education
Lot 5 Procurement of Books for College of Health Sciences
Lot 6 Procurement of Books for Faculty of Environmental Sciences
Lot 7 Procurement of Books for Faculty of Sciences
Lot 8 Procurement of Books & Journals for Faculty of Art
Lot 9 Procurement of Library Furniture
3. INTERNALLY GENERATED REVENUE PROJECTS
Lot 10 Rehabilitation of Registrar’s Official Residence
C. ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7
(b) Evidence of Current Tax Clearance Certificate (TCC) for the last three (3) years (2016, 2017 & 2018) valid till 31st December, 2019.
(c) Evidence of current Pension Compliance Certificate valid till 31st December, 2019.
(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2019.
(e) Evidence of with National Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2019.
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service providers by submission of Interim Registration Report (IRR) expiring on 31/1/2020 or valid Certificate issued by BPP.
(g) A sworn affidavit by a Director of the company certifying that: None of the Director(s) of the company had ever been convicted by a Court of Law.
• None of the officer of the relevant committees of the Federal University Birnin Kebbi or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
• The company is not in receivership, insolvency or bankruptcy proceedings or the subject of any form of winding up petition.
(h) Company Audited Accounts for the last three (3) years (2016, 2017 & 2018), certified by a Chartered Accountant/Auditor.
(i) Evidence of financial capability to execute the project including Reference Letter from a reputable Commercial Bank indicating willingness to provide credit facility for the execution of the project when needed;
(j) Comprehensive Company Profile indicating technical and administrative staff strength, curriculum Vitae (CVs) stating phone numbers, academic and professional qualifications including photocopies of certificates and years of experiences of key personnel available for the Project such as ARCON, COREN, CORBON, QSRBN etc.,
(k) The technical staff should be registered with relevant Professional Bodies such as: Qualified and Certified ICDL Expert/Trainer in case of Staff Training and Development,;
(l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and photographs of the projects.
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
(n) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head paper bearing among others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The letter head paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
D. COLLECTION OF BIDS DOCUMENTS
Interested Companies are to collect Tender Documents from the Procurement Unit, University Main Campus on evidence of payment of non-refundable fee of N10,000.00 (Ten Thousand Naira Only) per LOT, paid into the Federal University Birnin Kebbi’s TSA through Remita in any commercial bank. Interested Firms in Lots 1 & 2 will not pay at this stage until after shortlisting.
E. SUBMISSION OF BIDS DOCUMENTS
Prospective bidders are to submit bid for each of the LOT desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Vice Chancellor, Federal University Birnin Kebbi and clearly marked with the name of the Project and the Lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the Bidder and drop in the designated Tender Box at Procurement Unit, University Main Campus not later than 12:00 noon, Monday, 13 January, 2020.
Interested firms in Lots 1 & 2 are to submit two (2) bound of Expression of Interest (EoI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as state above and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at Procurement Unit, University Main Campus not later than 12:00 noon, Monday, 16 December, 2019
F. OPENING OF EOI & BIDS DOCUMENTS
The EOI and technical bids will be opened immediately after the deadline for submission at 12:00 noon, Monday, 16 December, 2019 and 12:00 noon, Monday, 13 January, 2020 respectively at ICAN Lecture Theatre, (Main Campus), Federal University Birnin Kebbi, in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the Ag. Head, Procurement Unit, as the Federal University Birnin Kebbi will not be held liable for misplaced or wrongly submitted bids.
G. GENERAL INFORMATION
(i) Bids must be in English Language and signed by an official authorized by the bidder;
(ii) Bids submitted after the deadline for submission would be returned un-opened;
(iii) Bidders should not bid for more than two (2) Lots;
(iv) All cost will be borne by the bidders
(v) Lots 1 &2: Only shortlisted firms will be contacted at a later date for collection of Request for Proposals
(vi) Only pre-qualified bidders will be contacted at later date for financial bids opening, while bids of un¬successful bidders will be returned un-opened.
(vii) Federal University Birnin Kebbi is not bound to pre- qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the public procurement Act 2007.
SIGNED:
REGISTRAR
FEDERAL UNIVERSITY BIRNIN KEBBI
