National Emergency Management Agency (NEMA) – Invitation To Tender For Execution Of Projects

NATIONAL EMERGENCY MANAGEMENT AGENCY (NEMA)
“THE PRESIDENCY”
NO. 8, ADETOKUNBO ADEMOLA CRESCENT, MAITAMA, ABUJA.
INVITATION TO TENDER

1. INTRODUCTION
(1.1) The National Emergency Management Agency (NEMA) in collaboration with the Nigeria Hydrological Services Agency (NIHSA), in line with their mandates and Establishment Acts (Act 12 of 1999 as amended by Act 50 and Act No. 100, Vol. 97 of August 2019, respectively), have embarked on a collaboration for more effective and efficient flood prevention, mitigation and preparedness in the Country. The project listed below has therefore been identified as one of those that would propagate the objective. Competent and interested Contractors who have the capability to undertake the Project are hereby invited.

2. SCOPE OF WORK / PROJECT TITLE
Procurement/Establishment of three (3) Nos. Automatic Weather Observation Stations (AWOS)
Technical Specifications

3. ELIGIBILITY REQUIREMENTS
Interested and competent bidders are required to submit the following minimum qualification, which may be subjected to verification and Due Diligence by the Agency:
(a) Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last 3 (three) years valid till 31st December, 2020; with a minimum average annual turnover of N50 million;
( c) Evidence of Current Pension Compliance Certificate valid till 31st December, 2020;
( d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2020;
( e) Evidence of current National Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2020;
( f) Evidence of Registration on the National Database of Federal Contractors, Consultants, and Service Providers by submission of Interim Registration Report (IRR) expiring on 30/06/2020 or valid Certificate issued by BPP;
( g) Sworn Affidavit:
• disclosing whether or not any officer of the relevant committees of NEMA or the Bureau is a former or present Director, Shareholder or has any pecuniary interest in the bidder and confirming that all information presented in its bid are true and correct in all particulars; an
• that the Company does not have any Director who has been convicted in any country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
(h) Company’s Audited account for the last three years (2017, 2018, 2019) duly stamped by Licensed Auditors;
(i) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial Bank indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with Curriculum Vitae of key staff to be deployed for the project including copies of their Academic/Professional qualifications
(k) Verifiable documentary evidence of at least 3 (three) similar jobs executed in the last 5 (five) years, including Letters of Award, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) Letter of Authorisation as representative of Original Equipment Manufacturer (OEMs);
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(n) All documents for submission must be transmitted with a covering / forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

COLLECTION OF TENDER DOCUMENTS
(4.1) Interested Companies are to collect the Standard Bidding Document (SBD) from the Procurement Unit, NEMA Headquarters, Abuja, after providing evidence of payment of a non-refundable fee of N 10,000 (Ten Thousand Naira) only, per Lot to be paid into NEMA’s Remita account in any reputable commercial bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS
(5.1) Prospective bidders are to submit their bid in 2 (two) hardcopies each of the technical and financial bids, with soft copy of financial bids only, in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, the two sealed envelopes should be placed together in a bigger sealed envelope addressed to:

The Director General,
National Emergency Management Agency,
No. 8, Adetokunbo Ademola Crescent, Maitama – Abuja.

(5.2) The Envelope should be clearly marked with the Name of the Project. Furthermore, the reverse of each sealed envelope should bear the Name and Address of the Bidder/Company and should be dropped in the designated Tender Box located in the Procurement Unit of the Agency, NEMA Headquarters, Abuja, not later than 10:00 a.m. on Monday, 6 April, 2020.

6. OPENING OF TECHNICAL BIDS
Only the Technical Bids will be opened immediately after the deadline for submission at 10:00 a.m. on Monday, 6 April, 2020, in the presence of bidders or their representatives, while the Financial bids will be kept unopened. Please ensure that you sign the Bid Submission Register in the Procurement Unit, NEMA Headquarters, Abuja, as NEMA will not be held liable for misplaced or wrongly submitted bids.

7. GENERAL INFORMATION
(i) Bids must be in English Language and signed by an official authorised by the bidder;
(ii) Bids submitted after the deadline for submission would be returned un-opened;
(iii) All costs would be borne by the bidders;
(iv) Only the pre-qualified bidders will be contacted at a later date for the financial bids opening, while financial bids of unsuccessful bidders will be returned un-opened;
(v) NEMA is not bound to pre-qualify any bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED
MANAGEMENT,
NEMA.