Federal Roads Maintenance Agency (FERMA) – Prequalification For General Maintenance Repairs Of Some Federal Roads Nationwide (Category A) – (18 Lots)

FEDERAL ROADS MAINTENANCE AGENCY (FERMA)
HEADQUARTERS
PLOT 163, AMINU KANO CRESCENT, WUSE II – ABUJA
PREQUALIFICATION FOR GENERAL MAINTENANCE REPAIRS OF SOME FEDERAL ROADS NATIONWIDE (CATEGORY A)

1. INTRODUCTION:
In pursuance of the extant guidelines of the Public Procurement Act 2007, the Federal Roads Maintenance Agency (FERMA) in furtherance to her statutory mandate is desirous of carrying out General Maintenance on some federal roads. To this effect, suitably qualified Contractors with good track records are invited to apply for TENDER  FOR GENERAL MAINTENANCE REPAIRS OF SOME FEDERAL ROADS NATIONWIDE (CATEGORY A).

2. SCOPE OF WORKS
The Scope of works includes, but not limited to:
Site clearance, desilting of existing drains and culverts, construction of new drains and culverts, scarification of failed sections, earthworks on completely failed areas, general bridge maintenance, protective works, kerbs, laterite/cement stabilized subbase, crushed stone base course, asphaltic concrete binder and wearing courses, surface dressing, side drains, road markings, and other road furniture.

LIST OF PROJECTS

3. ELIGIBILITY REQUIREMENTS:
Prospective bidders must possess the following eligibility criteria to be able to participate in the bidding process:
(a) Colour copy of Certificate of incorporation issued by Corporate Affairs Commission (CAC) as a Limited/Public Liability Company inducing copy of CAC’s certified Memorandum and Articles of Association as well as Forms CAC 2 and CAC 7.
(b) Colour copy of Company’s Tax Clearance Certificate for the test three (3) years (2017, 2018 & 2019) valid till 31st December, 2020: with minimum average annual turnover of N1billion for lot 1 and lot 2, then N500m for Lot 3 to Lot 18.
(c) Colour copy of current Pension Compliance Certificate valid till 31st December, 2020.
(d) Colour copy of current ITF (Industrial Training Fund) compliance certificate valid till on 31st December, 2020.
(e) Colour copy of NSITF Compliance Certificate valid till 31st December, 2020.
(f) Evidence of registration on the National Database of Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st January, 2020 or valid Certificate issued by BPP.
(g) A sworn affidavit dated not earlier than March 9th to 2020:
• disclosing whether or not any officer of the relevant committees of the Federal Roads Management Agency or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars
• Indicating that all documents submitted are genuine and verifiable.
• that none of the directors nor the Company itself has been convicted of any criminal offence in any country including financial impropriety.
• that the bidder is not in receivership, the subject of any form of winding up petition or proceeding
(h) Verifiable evidence of equipment and technology capacity relevant to the projects, including proof of ownership/recent lease agreement.
(i) Documentary evidence of at least three (3) similar works to the proposed projects, successfully carried out within the last five years with names of client, evidence of award letter(s) and Interim Certificate of Valuation either ongoing or job completion certificate.
(j) Company’s profile including organizational structure, key professional staff with their names, stating their roles, designation, qualification and years of experience and telephone numbers, at least two (2) of which must be a COREN registered civil Engineer with 2020 Engineers Practicing License, including photocopies of endorsed professional certificates
(k) Audited annual financial report of the company for the last three years (2017, 2018 and 2015)
(l) Evidence of financial strength by submission of reference letter from reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the executor of the project to the tune of not less than N200m in addition to evidence of a turnover of at least N1billion for lot 1 and lot 2, then N500m for Lot 3 to Lot 18 in the last three years (2017, 2018 and 2019).
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number(RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No ), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorise officer of the firm.

Notes:

• The offer must be property signed.
• All bids must be submitted in English language

4. SUBMISSION OF TENDER DOCUMENTS:
Interested bidders are to submit their bid(s) for each of the Lot(s) desired in two (2) hard copies (one clearly marked “Original” at the bottom right-hand corner and one clearly marked “Copy” at the bottom left hard corner). Each of the technical bids packaged separately in sealed envelopes and clearly marked as “Technical Bid”

Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:
THE MANAGING DIRECTOR,
FEDERAL ROADS MAINTENANCE AGENCY,
PLOT 183, AMINU KANO CRESCENT,
WUSE II, ABUJA,
ATTENTION: DIRECTOR (PROCUREMENT)
and clearly marked on the top left hand corner “CONFIDENTIAL” and top right hand corner “TENDER FOR_______ (indicate Lot No./Project Description/Contract No.)__________”.
Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and hand delivered not later than 12:00 noon of Tuesday, 24 March, 2020 to the Office of the Deputy Director (Procurement), FERMA Headquarters Annex Building. No. 7 Eldoret Close, Off Aminu Kano Crescent Wuse II- Abuja Ground Floor, Room GF 003.

5. OPENING OF TECHNICAL BIDS
Only technical bids will be publicly opened immediately following the deadline for the submission at 12:00noon of Tuesday, 24 March, 2020 at the Rockview Royale Hotel, Adetokunbo Ademola Crescent, Wuse II, Abuja. The Federal Roads Maintenance Agency will not be held liable for misplaced or wrongly submitted bids.

The Representatives of Companies that submitted bids, Representatives of Professional Bodies and the Civil Societies are invited to witness the bid opening exercise.

Please note that:
(i) All jobs for CATEGORY A will attract a 2% bid security with a validity period of 120days at the tender stage.
(ii) Bidders should not bid for more than one (1) Lot in this CATEGORY A, violation will lead to outright disqualification.
(iii) The Construction works will attract advance payment.
(iv) Construction works attract a minimum guarantee period of 12 months for road works
(v) Contractors who have worked for the Agency and have history of abandonment, termination and/or lack capacity need not to apply, as stipulated in Section 16(B)(b) of the Public Procurement Act, 2007.
(vi) Only companies with plants/equipmentor recant lease agreement within the projects location should apply.
(vii) The Agency shall carry out Due Diligence on the companies to verify claims included in their submissions.
(viii) Only correctly addressed bids will be received.
(ix) Only pre-qualified bidders at technical evaluation will be invited for financial bids tender.
(x) All costs incurred by any Company in respect of this advertisement are at her own expense and the Agency shall not entertain any claim whatsoever in this regard.
(xi) The Agency reserves the right to suspend or cancel the bidding process at any Stage if and when the need arises in line with Section 28 of the Public Procurement Act 2007.
(xii) Late submissions will be returned un-opened.

NON ADHERENCE TO ANY OF THE INSTRUCTIONS ABOVE ATTRACTS AUTOMATIC DISQUALIFICATION.

SIGNED:
MANAGEMENT