Federal Roads Maintenance Agency (FERMA) – Prequalification For General Maintenance Repairs Of Some Federal Roads Nationwide (Category B) – (54 Lots)

FEDERAL ROADS MAINTENANCE AGENCY (FERMA)
HEADQUARTERS
PLOT 163, AMINU KANO CRESCENT, WUSE II – ABUJA
INVITATION FOR TENDER
GENERAL MAINTENANCE REPAIRS OF SOME FEDERAL ROADS NATIONWIDE ( CATEGORY B)

1. INTRODUCTION:
In pursuance of the extant guidelines of the Public Procurement Act 2007, the Federal Roads Maintenance Agency (FERMA) in furtherance to her statutory mandate is desirous of carrying out General Maintenance on some federal roads. To this effect, suitably qualified Contractors with good track records are invited to apply for TENDER FOR GENERAL MAINTENANCE REPAIRS OF SOME FEDERAL ROADS NATIONWIDE (CATEGORY B)

2. SCOPE OF WORKS
(i) The Scope of works includes, but not limited to:
Site clearance, desilting of existing drains and culverts, construction of new drains and culverts, scarification of failed sections, earth works on completely failed areas, general bridge maintenance, protective works, kerbs, laterite/cement stabilized sub base, crushed stone base course, asphaltic concrete binder and wearing courses, surface dressing, side drains, road markings and other road furniture.

3. ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the following eligibility criteria to be able to participate in the bidding process:
(i) Colour copy of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) as a Limited/Public Liability Company including copy of CAC’s certified Memorandum and Articles of Association as Well as Forms CAC 2 and CAC 7.
(ii) Colour copy of Company’s Tax Clearance Certificate for the last three (3) years (2017,2018 & 2019) valid till 31st December 2020; with minimum average annual turnover of N200m;
(iii) Colour copy of current Pension Compliance Certificate valid till 31st December, 2020
(iv) Colour copy of current ITF (Industrial Training Fund) compliance certificate valid till on 31st December 2020.
( v) Colour copy of NSITF Compliance Certificate valid till 31st December 2020.
(vi) Evidence of registration on the National Database of Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st January, 2021 or valid Certificate issued by BPP;
(vii) A sworn affidavit dated not earlier than March 9, 2020
• disclosing Whether or not any officer of the relevant committees of the Federal Roads Management Agency or the Bureau of Public Procurement is s former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars including that all documents submitted are genuine and verifiable.
• that none of the directors nor the Company itself has been convicted of any criminal Offence in any Country including financial impropriety.
• that the bidder is not in receivership, the subject of any form of winding up petition or proceeding
• verifiable evidence of equipment and technology capacity relevant to the projects, including proof of ownership/recent lease agreement.
• Documentary evidence of at least three (3) similar works to the proposed projects, successfully carried out within the last five years with names of client, evidence of award letter(s) and Interim Certificate of Valuation either ongoing or job completion certificate.
• Company’s profile including organizational structure, key professional staff with their names, stating their roles, designation, qualification and years of experience and telephone numbers, at least two (2) of which must be a COREN registered Civil Engineer with 2020 Engineers Practicing License, including photocopies of endorsed professional certificates.
• Audited annual financial report of the company for the last three years (2017,2018 and 2019)
• Evidence of financial strength by submission of reference letter from reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project to the tune of not less than N50m in addition to evidence of a turnover of at least N200m in the last three years (2017,2018 and 2019).
• For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR& Sworn Affidavit are compulsory for each JV partner);
• All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
• The offer must be property signed.
• All schedules provided in bid documents must be completed.
• All bids must be submitted in English language.
• Inclusion of the complete FERMA Standard Bidding document correctly and completely filled and signed appropriately.

COLLECTION OF TENDER DOCUMENTS
Interested Bidders are to obtain RRR code per lot that will enable them to generate Remita to process its payment in the Commercial Bank. This RRR will be generated at the Finance and Account Department (Revenue section) Ground floor of the Agency Headquarters before proceeding to make payment of a non-refundable sum of Ten Thousand Naira (N10.000.00) only per lot in favour of Federal Roads Maintenance Agency consequent upon which a treasury receipt is to be issued at the Revenue Office, Accounts Department, Ground Floor of the FERMA Headquarters after the presentation of evidence of payment from any of the CBN licensed Commercial Banks.
Bidders are then to collect Bidding documents after showing original treasury receipt and thereafter submit the Photostat copies of treasury receipt between the hours of 10.00am and 3.00pm, Mondays to Fridays from Monday March 9, 2020 from:

The Deputy Director (Procurement)
Federal Roads Maintenance Agency (FERMA)
Headquarters Annex Building;
No. 7 Eldoret Close, Off Aminu Kano Crescent.
Wuse ll-Abuja.
Ground Floor, Room GF 003

SUBMISSION/OPENING OF TENDER DOCUMENTS:
Interested bidders are to submit their bid(s) for each of the Lot(s) desired in two (2) hard copies (one clearly if marked “Original” at the bottom right hand corner and one clearly marked “Copy” at the bottom left hand corner). Each of the technical and financial bids packaged separately in sealed envelopes and clearly marked as ‘Technical Bid” or “Financial Bid” Thereafter, put the two sealed envelopes together in a bigger sealed envelope and addressed to;

THE MANAGING DIRECTOR,
FEDERAL ROADS MAINTENANCE AGENCY,
PLOT 163, AMINU KANO CRESCENT,
WUSE II. ABUJA.
ATTENTION: DIRECTOR (PROCUREMENT)

and clearly marked on the top left hand corner “CONFIDENTIAL” and top right hand comer “TENDER FOR (indicate Lot No Project Description/Contract No.)”.

Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and hand delivered not later than 12noon of Friday, April 24, 2020 to the Office of the Deputy Director (Procurement), FERMA Headquarters Annex Building, No. 7 Eldoret Close, Off Aminu Kano Crescent, Wuse ll-Abuja. Ground Floor, Room GF 003.

All Bids will be publicly opened immediately following the deadline for the submission of bids at 12:00noon of Friday, April 24, 2020 at the RocKview Royale Hotel, Adetokunbo Ademola Crescent, Wuse II, Abuja. The Federal Roads Maintenance Agency will not be held liable for misplaced or wrongly submitted bids.

The Representatives of Companies that submitted bids, Representatives of Professional Bodies and tie Civil Societies are invited to witness the bid opening exercise.

Please note that
(i) All jobs for Category B will attract a 2% bid security of validity period of 120 days.
(ii) Bidders should not bid for more than two (2) Lots in this Category B.
(iii) The Construction works may not attract advance payment.
(iv) Construction works attract a minimum guarantee period of 12 months for road works
(v) Contractors who have worked for the Agency and have history of abandonment, termination and/or lack capacity need not to apply.
(vi) The Agency shall carry out Due Diligence on the companies to verify claims included in their submissions
(vii) All documents for bids submission must be transmitted with a Covering/ Forwarding Letter under the Company/firms Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address (Not P.O. Box), Telephone Number (Preferably GSM Number) and E-mail Address. The letter Headed Paper must bear the Names and Nationalities of the Directors of Company, duly signed by the authorized officer of the Company.
(viii) Only correctly addressed bids will be received.
(ix) The Agency will not enter into unnecessary correspondence with any Contractor except hen deemed fit and in the interest of the bid.
(x) All costs incurred by any Company in respect of this advertisement are at her own expense and the Agency shall not entertain any claim whatsoever in this regard.
(xi) The Agency reserves the right to verify any claim made by any of the Bidders.
(xii) The Agency reserves the right to suspend or cancel the bidding process at any stage if and when the need arises in line with Section 26 of the Public Procurement Act 2007.
(xiii) Late submissions will be rejected.

NON ADHERENCE TO ANY OF THE INSTRUCTIONS ABOVE ATTRACTS AUTOMATIC DISQUALIFICATION.

SIGNED;
MANAGEMENT