Obafemi Awolowo University, Ile-Ife, Nigeria – Invitation For Pre-Qualification And Tender (11) Lots

OBAFEMI AWOLOWO UNIVERSITY, ILE-IFE, NIGERIA
INVITATION FOR PRE-QUALIFICATION AND TENDER

The Obafemi Awolowo University is desirous of awarding contract for the under-listed projects under the NEEDS Assessment Intervention Fund for the Revitalization of Public Universities. It, therefore, invites bids for pre-qualification and tender for the following projects:

A. PROJECTS

B. ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit their pre-qualification document containing the under listed document information:
a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7;
b. Evidence of Company Income Tax Clearance Certificate for the last three (3) years 20172018 & 2019) valid till 31st December, 2020;
c. Evidence of current Pension Compliance Certificate valid till 31st December, 2020:
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2020:
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2020,
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR)expiring on 30/06/2020 or valid Certificate issued by BPP:
g. Sworn Affidavit:
– disclosing whether or not any officer of the relevant Committees of the Obafemi Awolowo University or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder, and to confirm that all information presented in its bid are true and correct in all particulars
– that the Company is not bankrupt, in receivership or under liquidation or involved in any litigation which can potentially affect the company’s ability to effectively discharge their responsibility if engaged:
h. Company’s Audited Accounts for the last three (3) years – (2017,2018 & 2019);
i. Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed:
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (in case of construction: COREN, QSRBN, ARCON, CORBON etc )
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects:
l. List of Plants/Equipment with proof of Ownership/Lease (where applicable):
m. For Supply and Installation of Equipment: Letter of Authorisation as representatives of Original Equipment Manufacturers (OEMs);
n. For Joint Venture/Partnership Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
o. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letterhead Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

C. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Chief Supplies Officer of the University at the University Central Stores between the hours of 8.30a.m and 4.00p.m. daily upon the presentation of the evidence of payment of a non-refundable fee of N10, 000.00 per Lot, paid into the Obafemi Awolowo University’s Remita account in any reputable commercial bank in Nigeria,

D. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each Lot desired, hard copy each of the technical and financial bids, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Vice-Chancellor, Obafemi Awolowo University, ile-Ife and clearly marked as may be applicable NEEDS ASSESSMENT INTERVENTION FUND FOR THE REVITALIZATION OF PUBLIC UNIVERSITIES. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the Office of the Secretary. Tenders Board, Registrar’s Office, Floor 3, University Hall, Obafemi Awolowo University, Ile-Ife, not later than 10:00 a.m. on Monday, 4th May, 2020.

E. OPENING OF TECHNICAL BIDS
Only the technical (Pre-qualification)bids will be opened immediately after the deadline for submission at 10:00 a.m. on Monday, 4th May, 2020, in the Committee Room 05, of the University Hall in the presence of bidders or their representatives, while the financial bids will be kept unopened. Note that only pre-qualified bidders will be invited at a later date for financial bids opening while unsuccessful bidders will have their financial bids document returned to them.
Please, ensure that you sign the Bid Submission Register in the Office of the Secretary, Tenders Board, Registrar’s Office, Floor 3. University Hall, Obafemi Awolowo University, Ile-Ife, as the University will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact “The Registrar” e-mail: registrar@oauife.edu.ng

F. PLEASE NOTE:
a. The University reserves the right to reject any or all pre-qualification packages.
b. The University will deal only with authorized officers of the tendering companies and not through individuals or agents acting on their behalf.
c. Bids must be in English Language and signed by an official authorized by the bidder,
d. Bids submitted after the deadline for submission would be returned un opened:
e. Bidders should not bid for more than two (2) Lots violation is automatic disqualifications,
f. The University will deal only with authorized officers of the tendering companies and not through individuals or agents acting on their behalf
g. All costs will be borne by the bidders:
h. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned unopened:
i. The University is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007

Signed
M. I. Omosule (Mrs.),
REGISTRAR AND SECRETARY TO THE COUNCIL