Nigeria Commodity Exchange (NCX) – Invitation For Tender And Expression Of Interest (EOI) (15 Lots)

NIGERIA COMMODITY EXCHANGE (NCX)
INVITATION FOR TENDER AND EXPRESSION OF INTEREST (EOI)

1. INTRODUCTION
The Nigeria Commodity Exchange wishes to procure Services and Goods for the current financial year 2020. Interested and experienced Companies and Firms are hereby invited to submit bids/express interest for the following

2. SCOPE OF SERVICES/SUPPLIES
CATEGORY A: CONSULTANCY SERVICES

CATEGORY B: GOODS

3. ELIGIBILITY REQUIREMENTS
Applicants are required to submit the following requirements:
(a) Evidence of Business Name or Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners) for the last three (3) years (2017, 2018& 2019) valid till 31st December 2020;
(c) Evidence of current Pension Compliance Certificate valid till 31st December, 2020;
(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2020;
(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2020;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 30/06/2020 or valid Certificate issued by BPP
(g) Details of experience in providing consulting services relating to Commodity Exchange Operations in the last 3 years including letters of commission or other evidence accompanied by full client contact information and authorization for NCX to seek references.
(h) Profile of Company’s Directors including Curriculum vitae of key professional staff detailing experience and expertise relevant to the assignment, including current contact information (Telephone numbers, email address), and copies of professional registration certificates and/or current practice licenses.
(i) Audited accounts for the last three years (2017,2018 and 2019).
(j) Sworn Affidavit:
disclosing whether or not any officer of the relevant committees of Nigeria Commodity Exchange or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars,
that the company is not bankrupt, in receivership or under liquidation or involved in any litigation which can potentially affect the company’s ability to effectively discharge their responsibility if engaged;
No Director of the Company has been convicted of any procurement fraud in any Country;
(k) Notarized and registered joint agreement (for joint ventures) or evidence of registration as a consortium with CAC (for consortia). Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
(l) Company Data (for joint ventures or consortium, provide data for lead firm)
Company Name
Business address (not P.O.Box)
Name and phone number (must be capable of receiving text messages) of primary contact person
Email address
(m) Letter authorizing NCX to verify the above listed documents.
(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC). Contact Address. Telephone Number (preferably GSM No ), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm

4. COLLECTION OF TENDER DOCUMENTS – CATEGORY B
Interested companies are to collect the Standard Bidding Documents (SBD) from the Procurement Department office, Nigeria Commodity Exchange 2nd Floor Bank of Agriculture Plaza. CBD, Abuja upon evidence of payment of non-refundable fee of N 10,000 (Ten thousand Naira) for each lot paid into the Nigeria Commodity Exchange’s Remita account in any reputable Commercial Bank in Nigeria.
Interested firms for Consultancy Services are required to make any payment at this stage until they are shortlisted for Request for Proposal (RFP).

5. SUBMISSION OF TENDER DOCUMENTS – CATEGORY B
Prospective bidders are to submit bid for each of the lot desired, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as Technical Bid’ or ‘Financial Bid’. Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to the Managing Director, Nigeria Commodity Exchange. 2nd Floor, Bank of Agriculture (BOA) Plaza No. 180 Independence Avenue Central Business District, Abuja and dearly marked with the Name of the Project and the Lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and should be deposited in the tender box at the Procurement Department. Nigeria Commodity Exchange 2nd Floor Bank of Agriculture Plaza, CBD, Abuja not later than 12:00 noon on Monday 6 July 2020.

5.1 EXPRESSION OF INTEREST (EOI) CONSULTANCY SERVICES-CATEGORY A
Interested Firms are to submit two bound copies of Expression of Interest (EOI) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the: Managing Director, Nigeria Commodity Exchange, 2nd Floor, Bank of Agriculture (BOA) Plaza No. 180 Independence Avenue Central Business District, Abuja and clearly marked with the Name of the Project and the Lot number. Furthermore the reverse of each sealed envelope should have the name and address of the bidder and should be deposited in the tender box at the Procurement Department Office, Nigeria Commodity Exchange, 2nd Floor Bank of Agriculture Plaza, CBD, Abuja, not later than 12:00 noon on Monday 15 June, 2020.

6. OPENING OF BIDS DOCUMENTS
(6.1) Invitation for Tender-Goods
Technical bids will be opened immediately after the deadline for the submission at 12:00 noon on Monday 6 July, 2020 at the Board Room Nigeria Commodity Exchange 2nd Floor Bank of Agriculture Plaza, CBD, Abuja in the presence of Bidders or their representatives, while the financial bids will be kept unopened. Please ensure that you sign the Bid Submission Register at the Procurement Department Office, Nigeria Commodity Exchange 2nd Floor Bank of Agriculture Plaza, CBD, Abuja, as the Nigeria Commodity Exchange will not be held liable for misplaced or wrongly submitted bids.
(6.2) Expression of Interest (EOI) – Consultancy Services
Expression of interest documents will be opened immediately after the deadline for Submission at 12:00 noon on Monday, 15 June, 2020 at the Board Room Nigeria Commodity Exchange 2nd Floor Bank of Agriculture Plaza, CBD, Abuja in the presence of Bidders or their representatives. Please ensure that you sign the Bid Submission Register at Procurement Department Office, Nigeria Commodity Exchange 2nd Floor Bank of Agriculture Plaza, CBD, Abuja as the Nigeria Commodity Exchange will not be held liable for misplaced or wrongly submitted bids.

7. GENERAL INFORMATION
(a) Bids and Expression of Interest must be in English language and signed by an official authorised by the bidder.
(b) Bids and Expression of Interest submitted after the deadline for submission would be returned un-opened
(c) Bidders should not bid for more than two (2) Lots.
(d) Only the pre-qualified Bidders for Goods will be contacted at a later date for Financial Bid Opening while Financial Bids of unsuccessful Bidders will be returned unopened
(e) Only shortlisted bidders for Consultancy Service will be contacted at a later date for collection of Request for proposal (RfP).
(f) All costs will be borne by the bidders as the Authority will not be held responsible for any cost or expenses incurred by any interested party (i.e. in connection with any response to this invitation).
(g) Non-compliance with the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process.
(h) The Nigeria Commodity Exchange is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Procurement Act.2007.

SIGNED:
MANAGEMENT
NIGERIA COMMODITY EXCHANGE
08066800004.