NIMASA NIGERIAN MARITIME ADMINISTRATION AND SAFETY AGENCY (NIMASA)
(ESTABLISHED UNDER THE NIGERIAN MARITIME ADMINISTRATION AND SAFETY AGENCY ACT, 2007) MARITIME HOUSE: 4 BURMA ROAD, APAPA, P.M.B. 12861, LAGOS.
E-MAIL: procurement@nimasa.gov.ng
WEBSITE: www.nimasa.gov.ng
PROC. 05/20/SNO1
1. INTRODUCTION
The Nigerian Maritime Administration and Safety Agency (NIMASA), a Parastatal of the Federal Ministry of Transportation in compliance with the Public Procurement Act (PPA) 2007, invites reputable contractors/firms/companies with proven records of accomplishment to express interest/tender for the under listed projects appropriated in the Agency’s Budget.
2. SCOPE OF WORKS/SUPPLIES/ SERVICES
PROJECT TITLE: INVITATION TO TENDER
Lot 1 Establishment Of NIMASA Contact Centre Lot 2 Procurement And Installation Of Hardware Peripherals for Maritime Labour E-Register Platform Lot 3 Procurement Of System And Application Software For Database Development And Form Design Programming (E-Registration Platform) Lot 4 Procurement And Installation Of One Unit Of 40kva Sound Proof Generator, One Unit Of 40kva Inverter With 35 Units Batteries And 80 Units Of Solar Panel Lot 5 Purchase Of Vehicles For Utility Use Lot 6 Maintenance Dredging Of The Kirikiri Creek/Nīmasa-Nmdc Waterfront Lot 7 Maintenance Of Sharp Photocopier Machines And Hp Printers Lot 8 Lease Of Coaster Buses Lot 9 Supply Of Boat For Staff Transportation Lot 10 Supply Of Vehicles For Executive Use Lot 11 Hydrographic Work-Bathymetric Surveys For Data Update On Wrecks/Derelicts/ Subsea Assets And Charting Under Systemic Chart Scheme Central Zone Lot 12 Hydrographic Work – Bathymetric Surveys For Data Update On Wrecks/Derelicts/ Subsea Assets And Charting Under Systemic Chart Scheme Eastern Zone Lot 13 Hydrographic Work- Bathymetric Surveys For Data Update On Wrecks/Derelicts/ Subsea Assets And Charting Under Systemic Chart Scheme Western Zone Lot 14 Creation Of Ballast Water Management Portal Lot 15 Procurement Of Oil Spill Sensor Detectors Lot 16 Printing Of Oil Record Books Part 1 & II Certificates Lot 17 Remodeling of Stair Case in Administrative Block, NMRDC Complex, Kirikiri, Lagos Lot 18 Supply and Installation of Day and Night Customized Window Blinds at Administrative Block of NMRDC Kirikiri, Lagos Lot 19 Marine Biological Baseline Survey (MBBS) Of Nigeria’s Ports Areas And Coastal Waters For Bwm Convention Implementation Lot 20 Procurement of Hardware Equipment and Peripheral for Seafarers Identity Document Programme (S.I.D). Lot 21 Application and Operating System Software for Seafarers identity Document Programme (S.I.D) Lot 22 Designing Internet Infrastructure and Electronic Database Centre for 25 Locations Lot 23 Renovation Works, Furniture Fittings for Seafarers Identity Document (S.I.D)
PROJECT TITLE: EXPRESSION OF INTEREST
| Lot 24 | Consultancy For The Migration Of Historic Data To Sage Erp X3 |
| Lot 25 | Consultancy For The Training Of Officer And Rating On Basic Mandatory/Specialized Courses Western Zone |
| Lot 26 | Consultancy For The Training Of Officer And Rating On Basic Mandatory/Specialized Courses Eastern Zone |
| Lot 27 | Consultancy For The Training Of Officer And Rating On Basic Mandatory/Specialized Courses Centre Zone |
| Lot 28 | Consultancy For The Verification And Authentication Of Registered Seafarers, Manning Agents, Seafarer Employers, Dockworkers Jetty And Terminal Operators |
| Lot 29 | Consultancy For The Engagement Of Estate Surveyor |
| Lot 30 | Consultancy for Feasibility Study for Establishment of Areas for Discharge of Ballast Water and Sediments in Eastern Zone |
| Lot 31 | Consultancy for Feasibility Study for Establishment of Areas for Discharge of Ballast Water and Sediments in Central Zone |
| Lot 32 | Consultancy for Development Of Regulatory Framework For FPSO and FSU |
| Lot 33 | Consultancy for the engagement of Media Buyers |
| Lot 34 | Consultancy for Industry training, Sensitization and Stakeholders Engagement |
| Lot 35 | Consultancy for Development & Hosting of Online Registration |
| Lot 36 | Consultancy for Sensitization and Stakeholders Engagement for Seafarers Identification Document (S.ID) in three Zones |
3. ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit the following documents:
I. Certificate of Incorporation issued by the Corporate Affairs Commission (CAC), including Certified True Copy of Form CAC7 and CAC 2.1 or CAC1.1.
II. Copy of Company’s Income Tax Clearance Certificate for the last three years (2017,2018 and 2019) valid till 31st December, 2020, with minimum average annual turnover of N50 Million for Works;
III. Evidence of current Pension Compliance Certificate valid till 31st December, 2020;
IV. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2020;
V. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of valid Interim Registration Report (IRR) expiring 30/06/2020 or valid Certificate issued by BPP;
VI. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2020; A
VII. Sworn Affidavit:
– disclosing whether or not any officer of the relevant committees of the Nigerian Maritime Administration and Safety Agency or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
– that none of the company’s directors has been convicted in any law court for any criminal offence including fraud and financial impropriety; and
– that the company is not in receivership, bankrupt or insolvent
VIII. Audited Accounts of the company for the last three years (2017,2018 and 2019);
IX. Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
X. Documentary evidence of at least three (3) similar jobs successfully executed/on-going within the last five (5) years including Letters of Award, Valuation/Job completion certificate etc.);
XI. Evidence of accreditation/registration with relevant professional bodylies): NITDA, CMD etc. as the case may be;
XII. Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (in case of construction: COREN, QSRBN, ARCON, CORBON etc.);
XIII. List of Plants/Equipment with proof of Ownership/Lease (where applicable):
XIV. Company’s Health, Safety and Environment (HSE) policy:
XV. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letterhead Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address, The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (LOT 1 – 23)
Prospective Bidders for Lots1 -23 are requested to collect Bid Documents from the office of the Head Procurement, 5th Floor, Maritime House No.4 Burma Road, Apapa, Lagos, upon presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira (N,10,000.00) only per lot. Payment shall be made to NIMASA remita account in any reputable commercial Bank in Nigeria. After payment, Teller shall be taken to the NIMASA Revenue Unit for issuance of receipt for collection of Bidding Documents. Note that payment of Tender fee is not required at this stage for Lots 24-36.
5. SUBMISSION OF TENDER DOCUMENTS (LOTS 1-23)
Technical documents shall be enclosed in a separate envelope ( marked Technical) and Financial Bid in another envelope (marked Financial). The two separate envelopes shall be enclosed in one sealed outer envelope clearly marked “INVITATION TO TENDER” stating the “Lot No, company name and the “Project Title” The technical bid and the financial bid shall be submitted in duplicate on or before 11:00a.m. on Thursday, 18th June, 2020 to the address below:
The Head Procurement,5th floor, Nigerian Maritime Administration and Safety Agency, No 4 Burma Road, Apapa, Lagos. Submission on the last day shall be done at the BID OPENING Venue Multi-Purpose Hall of NMRDC, Kirikiri, Apapa, Lagos. Late submission will be returned unopened.
6. OPENING OF THE TENDER DOCUMENTS (LOTS 1-23)
Only Technical bids shall be opened immediately after the submission deadline at 11:00am on Thursday, 18th June, 2020 at Multi-Purpose Hall of NMRDC, Kirikiri, Apapa, Lagos while the financial bids shall be kept unopened. Bidders or their representatives, Relevant Professional Bodies and Non-Governmental Organizations (NGOs) are invited to witness the opening exercise and shall register evidencing their attendance on the date of the bid opening. Only pre-qualified bidders will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned unopened.
7. EXPRESSION OF INTEREST (Lots 24 – 36) All EOI with supporting documents (ORIGINAL AND DUPLICATE) neatly packaged in sealed envelope, stating Expression of Interest shall be submitted to the office of Head Procurement on or before 11:00 a.m. on Thursday, 28th May, 2020. Late submission will be returned un-opened.
8. OPENING OF EXPRESSION OF INTEREST (Lots 24 – 36)
Submitted EOI documents shall be opened immediately after the deadlines for submission at 11:00 a.m. on Thursday, 28th May, 2020, at NIMASA Head Office, No 4 Burma Road, Apapa, Lagos. Late submission will be returned unopened. All prequalified bidders for the projects under EOI shall be invited at a later date for collection of Request for Proposals.
9. ENQUIRIES
Enquiries regarding this advertisement should be directed to the Office of the Head Procurement, 5th Floor, The Nigerian Maritime Administration and Safety Agency (NIMASA), No. 4 Burma Road, Apapa, Lagos, or through the following telephone numbers during official hours (9am – 5pm) only: 08062691690
10. NOTATION:
I. The document should be arranged in the order listed at 3.0 above and clearly separated by dividers,
II. Failure to submit all the required documents stated above shall lead to the disqualification of the Bid;
III. 2% bid security is required for Goods and Services above N100,000,000.00 and N300,000,000.00 for works;
IV. No bidder should bid for more than two (2) lots;
V. All CAC, PENCOM, ITF, NSITF and Tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC), Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification;
VI. Margin of preference will be accorded to local goods and services. Details are as contained in the Standard Bidding Document (SBD);
VII. This notice shall not be construed to be a commitment on the part of Nigerian Maritime Administration and Safety Agency to award any form of contract to any respondent or entitle any Company/Firm submitting documents to claim any indemnity from the Agency;
VIII. Bid document shall be submitted in person and not through post. Any bid submitted through post shall not be accepted;
IX. Bidders shall be responsible for all costs in preparation and submission of Bid;
X. Bidders are advised to read this solicitation carefully as failure to follow instructions may lead to rejection of bid.
XI. NIMASA is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED:
MANAGEMENT
